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Using Outlook Email

Slipstick Systems

The Email section at Slipstick covers general email issues in Outlook. Some of the more common problems are linked below.

Usage | Problems & Limitations | Troubleshooting | More Information

Usage

  • Add Attachments and Set Email Fields During a Mail Merge
  • Adding an Image to a Signature
  • Automatically BCC All Messages
  • Change the Subject of an Incoming Message
  • Changing the Reply format revisited
  • Check Message Size Before Sending
  • Choosing the Folder to Save a Sent Message In
  • Designate the Account Used to Send a Message
  • Download Only Messages Smaller than 30kb
  • Find All Unread Messages
  • To Change the Font on Incoming Messages
  • To Change the Look of Outlook Replies
  • To Work with Outlook While it's Getting Messages
  • Understanding Outlook's Auto-Complete Cache (*.NK2)
  • Understanding the Flag for Follow Up Reminder Time
  • Using Automatic name checking or Autocomplete

Microsoft Knowledgebase articles

  • Send To Mail Recipient Opens an Outlook Plain Text Message
  • Add and request read receipts and delivery notifications

Problems & Limitations

  • Do You Want to Send This Message Without a Subject?
  • Help! Every email I send has two unknown attachments
  • Messages are Double Spaced for the Recipient
  • Setting Margins when Composing Email
  • To Use Internet-Style Quoting

Microsoft Knowledgebase articles

  • E-mail messages are not automatically sent or received at startup in Outlook
  • "Send Time" time stamp information is incorrect when you send a delayed delivery message in Outlook

Troubleshooting

  • Adjusting Outlook's Zoom Setting in Email
  • Can't Rename Windows Folder: Folder in Use Error
  • Outlook is Sending Winmail.dat Attachments

Microsoft Knowledgebase articles

  • How to turn on the Enable Mail Logging option for troubleshooting in Outlook via registry key

Addins and Utilities

The following pages contain lists of add-ins and utilities.

  • Compose Tools for Outlook
  • Compression Tools for Outlook
  • Decoder Tools for Outlook
  • HTML Stationery collections and tools for Outlook
  • Mail Notification Tools
  • Mail Tools for Outlook
  • Mass Mail Tools for Outlook
  • Message Extraction Tools
  • Previewing Messages and Attachments
  • Sending and Retrieval Tools
Using Outlook Email was last modified: October 10th, 2023 by Slipstick Systems

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Using Letterheads in Email

I try not to complain too much at the "non-standard" ways people use Outlook but it bugs me when people try to make email act like snail mail, with a perfect layout in every email client or use letterheads in email. It's email – it's supposed to be quick and easy. It's not supposed to  

Delivering Exchange email to a pst file

One of the big benefits of using an Exchange mailbox is the ability to keep everything (calendar, contacts and email) on the server and access it from any computer using either Outlook or OWA (Outlook Web Access). For various reasons, some people want to deliver their Exchange mail to a pst file.

reading pane options

Messages are Marked as Read

Users are complaining that their email is being marked as read as it is downloaded, before they've read the messages.

yahoo less secure app warning

Less Secure Login Warnings

Gmail, Yahoo and other email providers switched to OAuth 2 and turned Basic Authentication off by default. When you log into the website to enable basic authentication, you are warned that it is a less secure login.

How to Send Email When Traveling or Using Public Wi-Fi

How to configure Microsoft Outlook to send email when you are traveling or using public Wi-Fi networks.

Reusing Sent Messages

How to resend a sent message. Use Forward to open a draft message and save the original draft to send later.

Ignore Conversations in Outlook

Use Outlook's Ignore command to delete messages in threads or the Move Conversation command to move threads.

Outlook reply and forward format options

Can I use my own stationery in replies?

Do you use stationery for new messages and want to use it for replies and forwards? We will show you the options available.

Forwarding mail on behalf of others

This question is from an administrative assistant who needs to forward mail for other people. Is there any way to change the Reply To address or the From field so that the recipient doesn't reply to me and make me forward their response to the original sender? I don't need to be a delegate because  

Change fonts used in Outlook

To Change the Look of Outlook Replies

All versions of Outlook allow you to change the font used for the text you insert when your reply into a message. (You can't change the font in a plain text message, of course, but can choose the font to use to display plain text messages.) When your font looks tiny, its usually caused by  

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  • Understanding Outlook's Calendar patchwork colors
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  • Duplicate Remover Tools
  • Deleting Auto-Complete Entries No Longer Works
  • Sync Issues and Errors with Gmail and Yahoo accounts
  • Error Opening iCloud Appointments in Classic Outlook
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  • Mail Templates in Outlook for Windows (and Web)
  • Urban legend: Microsoft Deletes Old Outlook.com Messages
  • Buttons in the New Message Notifications
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  • Count and List Folders in Classic Outlook
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Recent Bugs List

Microsoft keeps a running list of issues affecting recently released updates at Fixes or workarounds for recent issues in classic Outlook (Windows).

For new Outlook for Windows:Fixes or workarounds for recent issues in new Outlook for Windows .

Outlook for Mac Recent issues: Fixes or workarounds for recent issues in Outlook for Mac

Outlook.com Recent issues: Fixes or workarounds for recent issues on Outlook.com

Office Update History

Update history for supported Office versions is at Update history for Office

Outlook Suggestions and Feedback

Outlook Feedback covers Outlook as an email client, including Outlook Android, iOS, Mac, and Windows clients, as well as the browser extension (PWA) and Outlook on the web.

Outlook (new) Feedback. Use this for feedback and suggestions for Outlook (new).

Use Outlook.com Feedback for suggestions or feedback about Outlook.com accounts.

Other Microsoft 365 applications and services

New Outlook Articles

Deleting Auto-Complete Entries No Longer Works

Sync Issues and Errors with Gmail and Yahoo accounts

Error Opening iCloud Appointments in Classic Outlook

Opt out of Microsoft 365 Companion Apps

Mail Templates in Outlook for Windows (and Web)

Urban legend: Microsoft Deletes Old Outlook.com Messages

Buttons in the New Message Notifications

Move Deleted Items to Another Folder Automatically

Open Outlook Templates using PowerShell

Count and List Folders in Classic Outlook

Newest Code Samples

Open Outlook Templates using PowerShell

Count and List Folders in Classic Outlook

Insert Word Document into Email using VBA

Warn Before Deleting a Contact

Use PowerShell to Delete Attachments

Remove RE:, FWD:, and Other Prefixes from Subject Line

Change the Mailing Address Using PowerShell

Categorize @Mentioned Messages

Send an Email When You Open Outlook

Delete Old Calendar Events using VBA

Repair PST

Convert an OST to PST

Repair damaged PST file

Repair large PST File

Remove password from PST

Merge Two Data Files

Sync & Share Outlook Data

  • Share Calendar & Contacts
  • Synchronize two computers
  • Sync Calendar and Contacts Using Outlook.com
  • Sync Outlook & Android Devices
  • Sync Google Calendar with Outlook
  • Access Folders in Other Users Mailboxes

Diane Poremsky [Outlook MVP]

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Mail Tools

Sending and Retrieval Tools

Mass Mail Tools

Compose Tools

Duplicate Remover Tools

Mail Tools for Outlook

Online Services

Calendar Tools

Schedule Management

Calendar Printing Tools

Calendar Reminder Tools

Calendar Dates & Data

Time and Billing Tools

Meeting Productivity Tools

Duplicate Remover Tools

Productivity

Productivity Tools

Automatic Message Processing Tools

Special Function Automatic Processing Tools

Housekeeping and Message Management

Task Tools

Project and Business Management Tools

Choosing the Folder to Save a Sent Message In

Run Rules on messages after reading

Help & Suggestions

Submit Outlook Feature Requests

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