An administrator had a question about disabling ribbon and toolbar buttons:
How can I disable the function "Edit Message" under Message, Actions, Other Actions?
You can disable commands using group policy or by editing the registry.
Group Policy is not limited to use by network administrators. Anyone can use it.
The policy key that is used to lock out ribbon and toolbar buttons is stored in the registry at HKEY_CURRENT_USER\Software\Policies\Microsoft\office\xx.0\outlook\disabledcmdbaritemslist
(Replace xx with the version of Outlook: Outlook 2016 is 16; Outlook 2013 is 15; Outlook 2010 is 14; 2007 is 12.)
The Control ID value is stored in TCIDn String values, where n is the order in which the command was entered.
"TCID1"="2577" "TCID2"="1886" "TCID3"="5613"
Disable the Edit Message command
The specific key to disable Outlook 2016's Edit Message is (when it's the first command disabled):
HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\16.0\Outlook\DisabledCmdBarItemsList "TCID1"="5604"
Do It For Me
If you don't want to edit the registry, I have a ready-to-use registry file you can download and run. Right click on the link and choose Save target as (IE) or Save Link As (Firefox). Double click to run it and add the values to the registry.
Outlook 2016: 5604 Outlook 2013: 5604
Outlook 2010: 5604 Outlook 2007: 5604
Command IDs
An Excel workbook containing all of the Control ID's for Outlook 2016 (most will work in Outlook 2013 & 2010) is available here. If the exact command exists for other versions of Outlook, the ID will be the same in those versions as well. (Microsoft has a series of Excel workbooks containing all of the Command IDs for all Office applications. Links are here.)
Below is a list of commonly disabled features or Control IDs I've previously looked up for one reason or another.
Most of the Control IDs are the same in all versions of Outlook (that use that command). If you know the Control ID for a command in Outlook 2003, there is a very good chance it is also used for that same command in Outlook 2016.
In many cases the Control ID applies to all methods of accessing the command. For example, disabling Import/Export on Outlook's File, Open menu also disables it in File, Options, Advanced. Keyboard shortcuts will usually still work; e.g. disabling the Delete button on the ribbon and right click menu does not block the Delete key.
Unless otherwise stated, the following commands work on Outlook 2013/2016 and up. They may work with older versions when the same command exists.
If you don't know the command's Control Name, filter for the Group name in the Group/Context Menu Name column of the Control spreadsheets.
Command | Control ID |
---|---|
Archive (Clean up old items in Outlook 2016) |
1886 |
AutoArchive | 19701 |
Archive (new in Outlook 2016) Disables, does not remove from ribbon |
26308 |
Clean Up button (ThreadCompressSplitButton) |
21471 |
Clean Up Conversation (ThreadCompressThread) |
19507 |
Clean Up Folder (ThreadCompressFolder) |
19509 |
Clean up Folder & Subfolders (ThreadCompressFolderRecursive) |
19510 |
Choose Form | 1910 |
Design a Form | 5617 |
Edit Message | 5604 |
Empty Deleted Items Folder | 1671 |
Import/Export command | 2577 |
4 | |
Purge Deleted Items (IMAP accounts) | 12771 |
Recover Deleted Items | 5654 |
Rules & Alerts | 10012 |
Rules Wizard (older versions) | 721 |
Work Offline | 5613 |
Delete Folder | 2500 |
Delete | 478 |
Quick Print | 2521 |
Meeting Request Commands
The following Command IDs remove the accept as tentative options and Do not send a response from meeting requests.
Command | Control ID |
---|---|
Menu Tentative Invitation | 19992 |
Tentative Invitation Edit Response | 19993 |
Tentative Invitation Send Response | 19994 |
Tentative Invitation No Response | 19995 |
Tentative Accept Invitation | 1089 |
Do Not Send a Response | 19987 |
More Information
Office 2016 ADM download
Group Policy Administrative Template files (ADMX, ADML) and Office Customization Tool (OCT) files
Office 2016 Help Files: Office Fluent User Interface Control Identifier
Outlook 2013 ADM download:
Group Policy Administrative Template files (ADMX, ADML) and Office Customization Tool (OCT) files
Office 2013 Administrative Template files (ADMX/ADML) and Office Customization Tool
Office 2013 Help Files: Office Fluent User Interface Control Identifiers
Use Group Policy to enforce Office 2010 settings
Office 2010 Help Files: Office Fluent User Interface Control Identifiers
Outlook 98 Command bar controls list This list is old, but the IDs don't usually change between versions. In most cases, the Control ID is the same across all versions of Outlook.
Hy I want to to disable quick print from menu in the outlook 2013 but registry key or policy is complete ignored. If I search internet is not possible to remove quick print from outlook menu.
I have chose ID 2521. If somebody done this please share how?
Thanks in advance
Did you put it in HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\15.0\Outlook\DisabledCmdBarItemsList ?
Restart Outlook?
Which suite do you use? Some policy keys won't work with the versions intended for Home use.
Hi...is there any option to enable recover deleted items in outlook 2018..I have checked folder menu but it isn't there..Kindly help if it is possible
Kindly help us to disable the Stationary and Fonts button completely in the outlook 2016 through Group policy. where we tried but it only disabling partially inside the Stationary and Fonts button few options are disabled. .
This should be the code and should disable the options dialog - 3766. But some of the suites (ones targeted to consumers) don't support the policy key. I guess if it partially worked, then you don't have one of those versions.
What features did it not disable that you want disabled?
please help on adding and activating all the commands on Home tab under the group "tags" for outlook 2016
The commands, if supported, are activated by default. You only use group policy to disable the commands.
Are you using an IMAP account? Categories are not supported in imap accounts and flags are limited to flag on, flag off.
Thank you for explaining how to disable the Archive button. It caused a lot of "disappeared email" problems in our company. Unfortunately, the Backspace key also moves an email to Archive. Is there a way to disable this as well?
No, not at this time. If they give us an option to actually disable the feature, then it will apply to the backspace key too.
Could you tell me the Command IDs for read and delivery receipt. I can't seem to find them...
They are in the mailitem controls spreadsheet as RequestDeliveryReceipt (14364) and RequestReadReceipt (14365).
https://www.microsoft.com/en-us/download/details.aspx?id=50745
Hello, I am trying to find the commandID to remove the Open Calendar -> From Address Book. I only want Open Calendar -> From Room list to be visible. Is this possible?
Also in the calendar Section when Right Clicking on any calendar heading and Add calendar -> From Room List. I just want a set of users to have the ability view Rooms and nothing else.
This is on Outlook 2010
AFAIK, you can get this specific.
the controls for this are in the outlookexplorercontrols.xlxs sheet at https://www.microsoft.com/en-us/download/details.aspx?displaylang=en&id=6627
Please tell me the «command bar ID» for.. whole «Menu Bar» of Office 2003.
Sorry, I don't know the id for it - if you are trying to remove it, it can't be removed.