An administrator had a question about disabling ribbon and toolbar buttons:
How can I disable the function "Edit Message" under Message, Actions, Other Actions?
You can disable commands using group policy or by editing the registry.
Group Policy is not limited to use by network administrators. Anyone can use it.
The policy key that is used to lock out ribbon and toolbar buttons is stored in the registry at
(Replace xx with the version of Outlook: Outlook 2016 is 16; Outlook 2013 is 15; Outlook 2010 is 14; 2007 is 12.)
The Control ID value is stored in TCIDn String values, where n is the order in which the command was entered.
"TCID1"="2577" "TCID2"="1886" "TCID3"="5613"
Disable the Edit Message command
The specific key to disable Outlook 2016's Edit Message is (when it's the first command disabled):
Do It For Me
If you don't want to edit the registry, I have a ready-to-use registry file you can download and run. Right click on the link and choose Save target as (IE) or Save Link As (Firefox). Double click to run it and add the values to the registry.
An Excel workbook containing all of the Control ID's for Outlook 2016 (most will work in Outlook 2013 & 2010) is available here. If the exact command exists for other versions of Outlook, the ID will be the same in those versions as well. (Microsoft has a series of Excel workbooks containing all of the Command IDs for all Office applications. Links are here.)
Below is a list of commonly disabled features or Control IDs I've previously looked up for one reason or another.
Most of the Control IDs are the same in all versions of Outlook (that use that command). If you know the Control ID for a command in Outlook 2003, there is a very good chance it is also used for that same command in Outlook 2016.
In many cases the Control ID applies to all methods of accessing the command. For example, disabling Import/Export on Outlook's File, Open menu also disables it in File, Options, Advanced. Keyboard shortcuts will usually still work; e.g. disabling the Delete button on the ribbon and right click menu does not block the Delete key.
Unless otherwise stated, the following commands work on Outlook 2013/2016 and up. They may work with older versions when the same command exists.
If you don't know the command's Control Name, filter for the Group name in the Group/Context Menu Name column of the Control spreadsheets.
(Clean up old items in Outlook 2016)
|Archive (new in Outlook 2016)
Disables, does not remove from ribbon
|Clean Up button
|Clean Up Conversation
|Clean Up Folder
|Clean up Folder & Subfolders
|Design a Form||5617|
|Empty Deleted Items Folder||1671|
|Purge Deleted Items (IMAP accounts)||12771|
|Recover Deleted Items||5654|
|Rules & Alerts||10012|
|Rules Wizard (older versions)||721|
Office 2016 ADM download
Group Policy Administrative Template files (ADMX, ADML) and Office Customization Tool (OCT) files
Office 2016 Help Files: Office Fluent User Interface Control Identifier
Outlook 2013 ADM download:
Office 2013 Administrative Template files (ADMX/ADML) and Office Customization Tool
Office 2013 Help Files: Office Fluent User Interface Control Identifiers
Use Group Policy to enforce Office 2010 settings
Office 2010 Help Files: Office Fluent User Interface Control Identifiers
Administrative Template files (ADM, ADMX, ADML) and Office Customization Tool updates for the 2007 Office system
2007 Office System Document: Lists of Control IDs
Outlook 98 Command bar controls list This list is old, but the IDs don't usually change between versions. In most cases, the Control ID is the same across all versions of Outlook.