RSSWhat about synchronizing appointments or other items in an Exchange Server mailbox folder with a group calendar or other folder in Public Folders?
Here’s a trick for appointments: If the public folder has an e-mail address, open the Properties dialog for the folder, choose Add to Contacts, you can simply invite a public folder calendar to a meeting.
Also, don’t forget that for offline use, you can drag any public folder to Public Folders/Favorites and set the Favorites copy to synchronize.
Other than that, Outlook does not provide any built-in mechanism for syncing between Outlook mailboxes and Public folders, hence the list of tools on this page.
Synchronizing Outlook on two machines | Synchronizing Outlook using Web Services
| Tools in the Spotlight | |
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CodeTwo Exchange Sync lets you synchronize Exchange Public Folders with each other and with Personal Folders of users. It gives you possibilities Exchange Server has never offered; synchronize mobile devices (iPhone, iPad, Android, Blackberry, etc.) with Exchange Public Folders; create common company calendars and contact lists; synchronize email, and much more. The application is amazingly easy to configure and use. | |
SimpleSYN provides synchronization of Outlook data on several computers automatically and in real-time. The data synchronization is carried out via network or, in the business version, optionally over the Internet. All e-mails, notes, tasks, appointments, contacts are updated and immediately available on all computers. SimpleSYN is flexible in its setup with the direction and mode of the synchronization (new, changed and deleted items) set individually for each Outlook folder. Supports Outlook 2010 (32-Bit/64-Bit). Free trial available. Version 2.1. | |
| Tools | |
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Sync ACT! Contacts, Calendar, Tasks with ALL devices that sync with Outlook or Exchange. Integrate Exchange-Stored Sent and received Emails with ACT!Compatible with Outlook, Exchange, Office 365, Google, iCloud and any other cloud service that supports Exchange. | |
An Exchange add-on, Outlook synchronization solution which synchronizes any combination of Outlook private and/or public folders of the same type (Calendars, Contacts, Tasks) and in any direction. This application works wirelessly with any PDA, Pocket PC, Smartphone or Blackberry handheld and Outlook Web Access. Add2Exchange is licensed and sold separately for Add2Exchange for Calendars, Add2Exchange for Contacts, & Add2Exchange for Tasks. Free trial available. | |
Add2Outlook (A2O) is a 2-way Outlook calendar, contact and/or task synchronizer for desktops, laptops and mobile devices. Add2Outlook is a client-side solution which offers 2-way folder replication of new calendar items, contact entries or task entries and 4-way synchronization of edits. | |
Advanced Email Utilities helps Outlook users keep their mailbox size in control and synchronize mails across multiple computers. You can also use Advanced Email Utilities to remove duplicate items from your Outlook, clean email threads, compress your mails, among other things. | |
CodeTwo FolderSync Addin is an Outlook add-in that enables synchronization of folders. The synchronization of data will always take place between selected folders and the user can choose several pairs of folders that need synchronizing. Freeware. | |
DavSync is a two-way synchronisation tool for users of Outlook with Microsoft Exchange. It is designed to transfer Outlook entries between Local and Shared (Public) Contact, Calendar or Task Folders, so that the contents are available easily in the user's mailbox, and can be synchronised with the user's PDA, Blackberry etc. | |
Davton ContactSync is a free tool which will synchronise contacts in one contact folder to another. It is designed to synchronise contacts from a shared Microsoft Outlook 'Public Folder' to a personal folder - so that the contacts can be synchronised to a PDA using ActiveSync. It is a one way synchronization - changes made in the local folder or on the PDA will not be reflected back to the Public folder. | |
Davton SyncManager is an automated Synchronisation tool for users of Microsoft Outlook with Microsoft Exchange. It is designed to make a local copy of a Shared (Public) Folder, so that the contacts, appointments and Tasks are available easily in the users mailbox, and can be synchronised with the users PDA, Blackberry etc. The Enterprise version of SyncManager, SyncManager-Enterprise, is available to synchronise multiple mailboxes from one installation. | |
Davton SyncManager - Enterprise is a multi-mailbox automated tool to copy items from Exchange Public Folders to folders in user's mailboxes. This enables syncing of public folder items with Blackberries, iPhones and other PDAs. SyncManager Enterprise provides a one way synchronisation to protect the integrity of the central contacts. Free 15 day trial and remote installation support. | |
Easy2Sync for Outlook keeps your personal store in sync on multiple computers. Try the free version which only synchronizes the inbox and outbox, the Home-Edition to sync all email folders, or the Business-Edition which synchronizes all folder types. Improved support for Business use: Simpler user interface, improved Exchange synchronization. Supports Outlook 2010 (32 and 64 bit) and portable USB installations for the sync of e-mails, contacts and calendars. Version 4. | |
GooOut syncs Outlook calendar and contacts with your Google / GMail account. Stay in the known and up-to-date by synchronizing your Google Account on your Google based smartphones. Sync Outlook Calendar & Contacts with Google Calendar & Contacts, one way sync and Merge possible. No server needed. | |
Basic functionality is synchronizing user calendars to public calendars and back. New features include: Admin users (managers) can push items to users directly from the group calendar overview and users can not change or remove those from their personal calendar. Team members can push team items to the personal calendar of everyone in their team so these will also display on mobile calendar devices. and more. Users can create new items for other users from the mobile device calendar. | |
Law practice management tools for Microsoft Outlook, using contacts, tasks, appointments, and journal items. With Exchange Server, the information can be shared centrally with contacts synchronized throughout the firm. Includes time docketing. | |
MasterCal leverages the public folder capabilities of MS Outlook and Exchange server by simplifying the scheduling of meetings and vastly reducing the number of confirmation messages Outlook generates. Using a public calendar folder, MasterCal keeps track of appointments there on behalf of a whole group of people. Individuals and distribution lists are made "attendees" of the public calendar folder. MasterCal ensures personal calendars include all the information in the public calendar. Multiple public folders can be monitored. | |
Copies items in one direction, from any contacts folder -- public or private -- into your default Contacts folder, putting the name of the original folder in the Categories field. Mainly intended for ActiveSync users who want to sync contacts from a public folder, but useful also to non-PDA users who want to see several folders' worth of contacts in their main Contacts folder. Free from Microsoft for Outlook 2000 or 2002 only, but may work with Outlook 2003. | |
Copies items between Outlook folders. Can be used to synchronize folders between PST files on two different machines, copy calendar entries to a public folder, or back up data to another PST file. (Version 1.6) | |
RealTime Service enables a one-way synchronization from individual Outlook mailboxes or folders to a public folder on the Exchange server or a Microsoft SQL database. | |
SmartaFone synchronizes Public Folders to a user's Personal Mailbox. Once the Personal Folder is created, it is available just like any other Personal Folder on the Smartphone. | |
Synchronizes user contact lists with a central contact list in an Exchange public folder. Automatically merges changes when two uses update the same contact in their personal Contacts folders. | |
