For many offices, the most frustrating experience related to Microsoft Outlook is finding out that, unless you are using Microsoft Exchange Server, there is no simple, built-in, reliable method for sharing contacts and calendars. That’s right, there’s no "magic wand" you can wave to enable people to easily share Outlook data without Exchange.
Some of the tools for synchronizing Outlook data via the Web also allow other people to access the information.
You can use the Yahoo and MSN/Hotmail calendars to share your appointments with others. Intellisync is available for Yahoo and MSN Premium users can use the Outlook connector to sync their appointments with the web based calendar.
The services on this page offer at least some sharing.
Tools in the Spotlight
Use PSTSync to perform Outlook synchronizations, helping you synchronize every Outlook folder, even custom created ones. PSTSync provides bi-directional folder synchronization as well as a number of other tools to help you manage your pst files with ease, PSTSync offers SmartMove and SmartCopy functionality as well as Encryption, Password Protection, Online Backup as well as the popular built in PST file viewer. It takes into consideration the time and date in calendar according to GMT, not just your local time (a PSTSync exclusive) Version 2.9 |
Tools
EZOutlookSync will keep 2 or more copies of MS Outlook always up-to-date. EZOutlookSync will transfer only changed data, making synchronizations real quick and unobtrusive. Works on Outlook 2000/2002/2003. | |
GrooveIT! for Microsoft Office Outlook links Outlook to any Groove workspace you choose. Transfer e-mails, RSS feeds, contacts, tasks, appointments, and their attachments, from Outlook to Groove, either manually or by using GrooveIT! Calendar events, contacts and tasks are updated in Groove when modified in Outlook. Create new Groove workspaces and invite your contacts, easily from within Outlook. Version 2.0 | |
Set of intranet collaboration applications that offer synchronization with Outlook. Available for local server installation and as a hosted application. | |
Synchronizing Microsoft Outlook on two or more machines. Share Outlook folders with your coworkers, friends and families. Outlook Web Access (OWA) without Microsoft Exchange Server and more. | |
Softalk Share Server lets Outlook users natively share their Outlook folders amongst one another in much the same way that Exchange Server provides Outlook folder sharing. An administrator can control which other users have access to any of their folders (including calendars, contacts, tasks, notes, journals and email folders). | |
Synchronizing Outlook between computers made easy with Sync2, powerful Microsoft Outlook synchronization add-in. Sync Outlook folders (email, calendar, contacts, tasks and notes) between multiple PCs without a server. Synchronize Outlook data using shared folder on LAN, USB drive or FTP. Share Outlook Calendar with Google Calendars. Sync Google Contacts with Outlook Contacts. Synchronize Outlook 2007, 2003, 2002 and Outlook 2010 automatically. The new version offers one-way synchronization with Google Calendar and Contacts. Version 2.20 | |
Sync2PST is a downloadable PC application that allows you to synchronize Microsoft Outlook PST files (stores all the Outlook settings and data). Synchronizing automatically or manually any of your Outlook folders between two or more computers (Desktop PC and Laptop) has never been easier. Outlook sync can be made via shared pst files located on the same PC, your network, USB flash or hard drives. | |
SynchPst for Outlook synchronizes data between personal folders. Choose either single or multiple folders, with or without subfolders, and synchronize them quickly and efficiently. Version 3.1.4 |
More Information
- Sharing an Outlook mailbox with your team members
- Personal Data Interchange — Details on the vCard, vCalendar and iCalendar specifications for sharing. Outlook supports these, but they only let you share one contact or calendar item at a time. And Outlook does not support the VTODO and VJOURNAL types of iCalendar items, only VEVENT.
- Microsoft Outlook Interoperability with RFC2445 (iCal)
- Sharing your Outlook information by Outlook MVP Eric Legault
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Last reviewed on Oct 9, 2011
[...] a free copy of Outlook with each mailbox. You could also get by without Exchange altogether. See http://slipstick.com/outlook/sharing…-the-internet/. Hope this helps! Mike Sperry http://www.SperrySoftware.com Find 37 Outlook add-ins that can make [...]