Sharing Outlook Calendar and Contacts over the Internet

Last reviewed on December 8, 2013

For many offices, the most frustrating experience related to Microsoft Outlook is finding out that, unless you are using Microsoft Exchange Server, there is no simple, built-in, reliable method for sharing contacts and calendars. That’s right, there’s no "magic wand" you can wave to enable people to easily share Outlook data without Exchange.

Some of the tools for synchronizing Outlook data via the Web also allow other people to access the information.

Outlook 2003 and up users can use the Outlook connector to sync their appointments with the Hotmail Live / Outlook.com calendar, using any LiveID. The calendar can then be shared with anyone who has a LiveID. A Hotmail account is not required, only a LiveID

The services on this page offer at least some sharing.

More Information

Tools in the Spotlight

CodeTwo Public Folders

CodeTwo Public Folders will let you share Outlook between many computers. It's an easy and cost-effective Exchange Server or Office 365 alternative which allows you to sync Microsoft Outlook data automatically and across various Outlook platforms and users. New features include: Internet sync (or LAN sync), all data is kept locally (no cloud storage). File sharing capability allows you to share any files between computers. Full encryption of the sync'd data and password protection. The program is fully compatible with all latest Outlook and Windows versions including Outlook 2010 64bit.

PSTSync

Use PSTSync to perform Outlook synchronizations, helping you synchronize every Outlook folder, even custom created ones. PSTSync provides bi-directional folder synchronization as well as a number of other tools to help you manage your pst files with ease, PSTSync offers SmartMove and SmartCopy functionality as well as Encryption, Password Protection, Online Backup as well as the popular built in PST file viewer. It takes into consideration the time and date in calendar according to GMT, not just your local time (a PSTSync exclusive) Version 2.9

Tools

EZOutlookSync

EZOutlookSync will keep 2 or more copies of MS Outlook always up-to-date. EZOutlookSync will transfer only changed data, making synchronizations real quick and unobtrusive. Works on Outlook 2000/2002/2003.

OfficeClip

Set of intranet collaboration applications that offer synchronization with Outlook. Available for local server installation and as a hosted application.

OutShare service

Synchronizing Microsoft Outlook on two or more machines. Share Outlook folders with your coworkers, friends and families. Outlook Web Access (OWA) without Microsoft Exchange Server and more.

Softalk Share Server

Softalk Share Server lets Outlook users natively share their Outlook folders amongst one another in much the same way that Exchange Server provides Outlook folder sharing. An administrator can control which other users have access to any of their folders (including calendars, contacts, tasks, notes, journals and email folders).

Sync2 for Outlook

Sync2 is a Microsoft Outlook sync tool for those who want to have their Outlook synchronized with Google, on several PCs, tablets or smartphones. With Sync2 it is possible to sync Outlook folders, such as email, calendar, contacts, tasks, notes and journal between multiple PCs without a server. Sync Outlook Calendar, Contacts and Tasks with Google, smartphones and tablets. Two way sync ensures that all changes made on any of the devices, will be moved to others. Latest version of Sync2 features an automatic Contact and Calendar folder backup and instant synchronization of changes made on Outlook folders. Version 2.42

Sync2PST

Sync2PST is a downloadable PC application that allows you to synchronize Microsoft Outlook PST files (stores all the Outlook settings and data). Synchronizing automatically or manually any of your Outlook folders between two or more computers (Desktop PC and Laptop) has never been easier. Outlook sync can be made via shared pst files located on the same PC, your network, USB flash or hard drives.

SynchPst for Outlook

SynchPst for Outlook synchronizes data between personal folders. Choose either single or multiple folders, with or without subfolders, and synchronize them quickly and efficiently. Version 3.1.4

More Information

  • Sharing an Outlook mailbox with your team members
  • Personal Data Interchange — Details on the vCard, vCalendar and iCalendar specifications for sharing. Outlook supports these, but they only let you share one contact or calendar item at a time. And Outlook does not support the VTODO and VJOURNAL types of iCalendar items, only VEVENT.

Written by

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

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