Create a Company Events Calendar

Last reviewed on August 14, 2012

For a company events calendar, you can simply create a new Calendar folder in Public Folders and grant permissions through the Properties dialog for the folder.

Outlook 2007 adds the ability to send calendar files and publish your calendar for sharing. This supports just one way sync – the sender can update the calendar but others can't. If all users need the capability to update the calendar, you'll need to use one of the tools below.

Tools in the Spotlight

AgendaX

Gives managers, secretaries and co-workers an instant, web-based view of where people are, what they are doing, and when they are next available. AgendaX will seamlessly manage multiple time zones and allow global views of staff availability and resource allocation. AgendaX incorporates many features that allow you to take advantage of Outlook calendaring, Active Directory attributes and web views to give you the ultimate corporate resource portal. No client installation necessary and nothing is installed on Exchange Server. Supports all Exchange Server versions. New Version 6 available now!

Tools

Add2Exchange Enterprise Calendars

Use Add2Exchange Enterprise Calendars to synchronize Exchange public folder calendars to users so they have a local copy of appointments and for viewing on their smartphones and mobile devices (iPhones, iPads, Androids, Blackberry). You can automatically copy appointments created in your public folder calendars to mailbox folders for a public to private sync. Sync new appointments created in your users' mailbox folders to public folders for a private to public sync, and/or sync calendars between users' mailbox folders for a private to private sync. Sync 1-way, bi-directional, or a 'full mesh' so everyone has the same appointments. 21-day trial available.

Corporate Calendar

Sample Outlook form application to maintain a central calendar. (Microsoft Office Update)

More Information

For additional information on group calendaring, see Maintaining a Group Calendar in Outlook

Written by

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Please post long or more complicated questions at Outlookforums.

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