Mass Mail Tools for Outlook

Last reviewed on May 10, 2014

The tools listed on this page are used for sending mail to multiple recipients, including mail merge. The utilities can be used for sending newsletter and other bulk mail and many can be configured to slowly send messages if your ISP limits the number of messages you can send in a time period.

While Microsoft Outlook supports mail merge, it does not support merging attachments with the message. You'll need to either use one of the mail merge tools on this page (most support including attachments in the merged message) or use VBA.

I have Add attachments and set email fields during a mail merge to email, which adds attachments and sets other fields (like Importance) when the message is sent and Microsoft Word MVP Doug Robbins wrote the Mail Merge to E-mail with Attachments code sample using Word VBA to create a mail merge with attachments.

Additional pages of mail tools are listed under More Information.

More Information

Tools in the Spotlight

Easy Mail Merge for Outlook

Easy Mail Merge for Outlook gives you the power to fully personalize email messages and quickly deliver individual emails to your contacts list, being the perfect solution for your mail merge needs, such as personalizing email newsletters, business announcements, marketing emails or any other emails that need to be customized and individually sent to a large number of people.

EmailMerge Pro for Outlook
EmailMerge Pro is the fastest, easiest way to mail merge

Create and send personalized individually addressed e-mail messages using an easy Wizard in Outlook - plain text, HTML or rich text. Your recipient list can be in Outlook, Exchange Global Address Lists, Excel or Access files. You can use Categories or Distribution Lists to keep mailing lists. You can even defer and batch send your emails to get around ISP restrictions. This is your complete Outlook based solution for e-mail newsletters, business announcements and sales & marketing emails. Supports Outlook 2000, 2002, 2003, 2007, 2010 and 2013 (32bit and 64bit).

Mail Merge Toolkit
Mail Merge Toolkit extends Outlook's mail merging capabilities

Generate individual messages to Outlook contacts from documents designed in Word or Publisher, including messages in GIF format with image maps. Allows you to add attachments and generate a custom subject for each message using merged data. Does not trigger Outlook security prompts.

MergeTools Addin

MergeTools addin adds a tab to Word's ribbon, providing a more automated method of merging with attachments. It contains facilities for the following types of merge: A Many to One merge for combining data from multiple records in a data source where there is one key field - for example, creating invoices; Merging with a chart that is unique to each record in the data source; Merging to a document that contains Legacy FormFields; Merging to individual documents.

Quick Templates

Quick Templates is designed for fast insertion of text templates into Microsoft Outlook mail messages. Use it to enter frequently repeated text fragments, reducing the time you spend on message writing as well as typos or misprints in your messages. With Quick Templates you can create a template list and insert the text from template into a message by a single mouse click or through a hotkey you can set for each template individually.

Send Individually

The Sperry Software Send Individually Add-In for Outlook sends email newsletters and other marketing to each of your recipients with just their name in the To field, similar to mail merge. It allows attachments to be on the email and it supports sending from different From accounts. Now reads Excel files directly, including CSV files. It also allows for using a BCC function so you can work with 3rd party CRM systems and, you can specify a different file in each row of your Excel spreadsheet and the add-in will find that file and attach it to just that recipient's email. Enter code WD9BHK53 during checkout.

Send Personally

Mass mail tool that expands Outlook distribution lists and sends an individual message to each member of the list. Can exclude certain names from the DL. Has some mail merge capability for inserting personalized text in the body of messages. Outlook 2000 or later.

Tools

ACT!

Contact manager, integrated with Outlook for e-mail, calendar, task, and activity functions. Includes tracking of outgoing faxes, merge to HTML mail with attachments, ability to view ACT! contact databases in Outlook address book. Contact databases can be shared.

Contacts2Distribute

Create distribution list from contacts based on selected categories.

InsertText 4Outlook

InsertText reduces the time it takes to write and respond to emails while also increasing the accuracy. InsertText gives you the fastest way of creating and using templates/pre-written responses in Microsoft Outlook. Write templates that you can reuse later or insert repeated text/graphics fragments or create new emails directly from templates. Much more than just copy & paste and easy to use even if you have hundreds of templates. Your templates can include email specific fields such as the message, Subject, To, CC and BCC fields. Works inside Outlook and from the System Tray. Version 3.0.20

LBE Email Scheduler

LBE Email Scheduler allows you to set up multiple mailing projects, each of which can be sent as a one-off or sent automatically at a schedule you decide. Emails can be personalized by including the recipient's name, making them ideal for customer mailshots. You can send either in plain text or use HTML and attach files.

LBE Toolbox for MS Outlook

Multifunction utility to send individual messages to a list generated either from a text file or from criteria on the Contacts folder, remove large file attachments, remove duplicate contacts and messages, and perform a few other little chores.

MailList King

Mailing list manager for Outlook, using its own database. Can import/export via text file or grab addresses from messages in an Outlook folder. Handles subscriptions, removals and bounces. Does not trigger Outlook security prompts. Office XP or 2003.

OLNewsletter

Mail merge to email with support for attachments, pictures, and HTML hyperlinks. Messages are stored for later reuse. Does not trigger Outlook email security prompts.

Outlook Mail Merge Attachment (OMMA)

Outlook Mail Merge Attachment supplies the mail merge process in Microsoft Office Word and Outlook with the functionality to add an attachment. The script is tested on Microsoft Office 2003 and 2007. (Free)

PC iMail

Bulk mail tool to send an individual message to multiple recipients. Addresses can come from any address list and may include distribution lists. Has the ability to set time delay periods between messages to comply with Internet Service Provider limitations on group mailings and supports automatic unsubscribe and remove request processing, and email extraction features to aid in the creation of targeted mailing lists for newsletters, support groups, and press releases. (Was Prosoft Apps Internet Email Software)

Personalized Emails 4Outlook

Email Merge Personalized Individually Addressed Invitations, Greetings and Sales Letters at the click of a button. Supports Outlook 2000,2002, 2003 and 2007, with or without Word as Editor.

Potolook Plugin

Potolook Outlook Plugin is a template add-in for Outlook. Use the templates for new messages, hierarchical template settings allow configuring the plugin precisely to meet your needs. Additionally, the program extends capabilities for filtering mail, removing unsolicited commercial mail and performing miscellaneous conversions. The software contains an extendable core that allows developing additional features using scripting languages.

Public Mail2Contact

Public Mail 2 Contact is a freeware Outlook addon. It generates Outlook contacts from existing e-mails and verifies whether the e-mail-address does already exist as contact of Outlook. Adequate filters prevent Public Mail 2 Contact from creating duplicates in Outlook during the conversion. The usage of individual blacklist filters permits to exclude specific e-mail-addresses, domains or suffixes. This helps to avoid the continuous visualization of the same domains or e-mail addresses during conversion.

RoboMeeting

RoboMeeting intelligently automates scheduling and calendaring key prospect meetings leveraging RoboMeeting and Microsoft Outlook functionality.

SendLater

SendLater is an easy-to-use and convenient email scheduler with a recurring* email option. It allows you to schedule automatic email follow up and handle your email correspondence in a timely manner even if you are away from your computer. You can set up repetitive* emails at daily, weekly, monthly, yearly or custom time intervals. It is a perfect personal email reminder. Set up your own email address as a recipient, specify reminder sending time and never miss an important date or deadline again. SendLater 3.30 version.

WorldMerge

Bulk mail program that sends an individual message to each recipient. Can use Outlook data, as well as many other sources. Can attach up to 20 files, even to HTML-format messages, and use merge fields to build the message subject. Does not trigger the Outlook security prompts

Zendio

Email tracking service notifies you when your recipient reads your email and clicked on any links included in the email. Email analytics also available.

More Information

Written by

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Please post long or more complicated questions at Outlookforums.

8 responses to “Mass Mail Tools for Outlook”

  1. Monte

    Nice informative website!

  2. gmex

    Could you please me know if besides Email Merge Pro if any of the mentioned applications also allows you to enter or select a different FROM address?

    Thank you!

  3. GK

    I prepared my email in Word format and the contact list in Excel spreadsheet andI use Mapilab merge mail toolkit. The format looks fine in Word; however,the merged email with bullet points and apostrophes go garbled. I ran a test with the standard built-in Outlook mail merge function, the email looks fine without garbled though I do hope to use Mapilab for CCs and attachment.

    Would you please shed some light on it? Thank you!

  4. Simon

    Do you know of any mail merge tool , that has all the features of mapilab mail merge tool kit, But has a scheduler?
    I have various Db, and want to scheduler the sending, can you advise me!
    Cheers

  5. Laura Watson

    Very informative and useful info. Thanks

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