Last reviewed on November 7, 2014   —  35 Comments

The following pages are a collection of mail utilities for Microsoft Outlook that don’t fit any of the categories listed under More Information. There is a separate page for each type of utility and those who don’t fit within the four main types of utilities are under Mail Tools for Outlook. If you are still using the older exchange clients or Windows Messaging, available tools are listed at Mail Tools for Exchange Client and Windows Messaging.

Sending and Retrieval | Mass Mail | Compose Tools | Duplicate Checkers | More Information


Tools in the Spotlight


EasyLinkMail threads multiple emails of the same topic and creates one single email with duplicates removed automatically. A great and easy to use tool for organizing email topics. It makes it easy to find out who said what and when from all participants' in just one single email that sorted in chronological order. For Microsoft Outlook 2003, 2007 or 2010,


Use EasyMailTrimmer to removes redundant or inclusive emails from your mailbox automatically.

eeminders for Outlook

eeminders gives you an uncluttered inbox that shows you what you need to work on, in the order that you want to work on them. Defer/snooze emails out of your inbox and have them magically appear back when you actually need them. Get email reminders to follow-up on important emails right in your inbox. Get reminders for non-email actions in your Inbox. Prioritize or schedule your emails in the order that you need to work on them and more... Supports Outlook 2007, 2010 and 2013 (32bit and 64bit). Free 30 day trial available

EmailMerge Pro for Outlook
EmailMerge Pro is the fastest, easiest way to mail merge

Create and send personalized individually addressed e-mail messages using an easy Wizard in Outlook - plain text, HTML or rich text. Your recipient list can be in Outlook, Exchange Global Address Lists, Excel or Access files. You can use Categories or Distribution Lists to keep mailing lists. You can even defer and batch send your emails to get around ISP restrictions. Outlook based solution for e-mail newsletters, business announcements and sales & marketing emails. Supports Outlook 2000, 2002, 2003, 2007, 2010 and 2013 (32 and 64bit).

Exclaimer Cloud - Signatures for Office 365

With Exclaimer Cloud - Signatures for Office 365, all email is guaranteed to get a full, dynamic and professional email signature when sent from any device, including Macs and mobiles. It also allows for easy management of specific email signature elements including social media icons, promotional banners and legal disclaimers from one intuitive web portal. Sign up for a free 14 day trial today.


OutlookFinder is a search add in for Outlook. It will find all of your email, addresses, attachments, desktop files in seconds... Just enter your search and press enter. Replaces Outlook built-in search. Searches all your PSTs at once. Search Desktop and Mailbox. Supports Outlook 2007, 2010 and 2013 (32 and 64bit )

Print On Demand

Sperry Software's Print On Demand add-in for Outlook is being released for Outlook 2010. The add-in places convenient print buttons on the Outlook toolbar so that you can simply select the emails and/or attachments you want to print then click the Print Email, Print Attachments, or Print Both buttons. This new version now works with Outlook 2010, both 32-bit and 64-bit. Enter code WD9BHK53 during checkout.

Safeguard Send

Sperry Software's Safeguard Send Add-In for Outlook checks outgoing emails for violations of conditions - if you're sending to specific domains, or if you're sending outside of the company, if you're emails have certain (potentially classified) keywords, or if you're sending to too many people at once, and more. It also now has support for Outlook 2010, both 32-bit and 64-bit. Free, fully functional, 14 day trials are available.


Advanced Quoting for Outlook

Provides automatic coloring of lines of text, depending on the nesting level of correspondence in replies and forwarded emails allows you to look over your e-mail messages more quickly and easily manage incoming e-mail.

Always Bcc

Sperry Software's Always BCC add-in for Outlook is being released for Outlook 2010. The add-in automatically adds a CC/BCC email address to all outgoing emails - making it perfect for compliance reasons. It can also include a cc or a bcc based on conditions you set up, for instance if you are sending from a particular account. The add-in now works with Outlook 2010, both 32-bit and 64-bit.

Attachment Options

COM add-in by Outlook MVP Ken Slovak that adds an Attachment Security Options page to the Tools, Options dialog in Outlook 2000 SP3 or higher to allow you to manage which file attachments are blocked. New version adds support for the .gadget extension for Outlook 2003 SP3 and Outlook 2007 SP1. It also adds detection for those SP levels. Shareware. Version 1.9.6


Attachments2Zip automatically zips and encrypts sensitive large or small e-mail attachments. Allows you to see zip attachments' content without opening the file archive. Open only selected files from multiple files zip attachments in one click without opening all archive files. Auto-Encryption With Predefined Password. Now you can enable auto-encryption of ZIP archive in options, and your attachments will not only be zipped, but also encrypted automatically before they are sent.


Auto-Mate is an Outlook utility that allows you use define rules to move mail from your Inbox (or other folders) based on several criteria, including the age of the message. While Outlook rules only run as messages are downloaded or when you click Run Rules now, Auto-Mate rules run on a schedule, enabling you to apply rules to messages that have been in your Inbox for a given number of hours, days or weeks. Available in Standard or Pro Version. Supports Outlook 2003, 2007, 2010, 2013. Now available for Outlook 2010/2013 64-bit.

AutoBCC for Outlook

Free Add-in to automatically send a blind-copy of all your outgoing messages to another address.

AutoFill BCC

Create rules for filling TO, CC, BCC and SUBJECT fields of new message based on the folder where the original message is stored. Add-in allows to use different settings for different folders. The fields you don't want to change will remain the same. It only allows automatic address management, while message body remains intact. Works with Microsoft Outlook 2000 and up, fully compatible with Microsoft Exchange Server public and shared folders.


This Outlook plugin will compress (zip) attachments in your mail, just before the mail gets sent.


Bananatag tracks your emails in Outlook automatically so that you know when people open or click your email. It notifies you, and displays all your emails statistics in your online account.It also helps you by allowing you to store and insert links that you commonly use, so you don't have to copy paste from that Word document you have.


Boomerang is an add-in for Microsoft Outlook that allows you to take a message out of your Inbox for a few hours or a few days, until you're ready to deal with it. Ask it to return a message tomorrow afternoon, and at noon tomorrow, it will bring that message back into your Inbox. For Outlook 2003, 2007, 2010, 2013.


ChangeSender adds one important piece of functionality to Microsoft Outlook when used with Exchange Server: It allows you to choose the sender address your emails are sent from with an easy selection box.

ClearContext Information Management System

Available in two versions, a free personal edition and a more powerful professional version, ClearContext IMS is an add-in for Outlook that automatically prioritizes, organizes, and color-codes the e-mail in your inbox, placing the most important e-mails from the most important senders at the top of the inbox, ready to be dealt with immediately. Less important e-mails, such as newsletters and correspondence from low priority senders, are placed further down in the inbox and junk/spam e-mails are moved to the bottom. ClearContext IMS automates the e-mail filing process to help you keep your entire mailbox organized. Version 3.0


CureCRM for Outlook lets you see a threaded list of conversations with prospects or leads - it also automatically extracts contact information such as phone numbers, address, etc. When setting up meetings, Cure provides busy sales professionals with an automated scheduling assistant.

Davton MailChimp add-in for Outlook

The MailChimp add-in for Outlook provides integration between MailChimp mailing lists and Outlook contacts. Export contacts to MailChimp, Import contacts from MailChimp, View MailChimp lists and campaign details from within Outlook.

eClean 2000

Removes extra quoting characters, white space, and line breaks from incoming mail messages to make them more readable.

Email Effects

Converts pictures and tables to text.

Email Exchanger

Email Exchanger is a utility for automatic scheduled retrieval of messages for all the services in your Outlook, Exchange or Windows Messaging profile. Outlook/Exchange does not need to be running.

Email Not HTML

POP mail download program that removes HTML content and embedded files (retained as one or more attachments) from a message before Outlook opens it. Also zips any attachments that aren't already zipped. Can be set to leave only "safe" HTML in the message.

Email Recovery

Email Recovery undeletes accidentally deleted single messages as well as corrupted and lost large mail bases together with attached pictures, music, and video, HTMLs, documents and archives. Program works with live, damaged or even inaccessible HDD and saves recovered data to any available drive you choose. Processes following files. Works with the following formats: DBX, PST, OST, EML, MSG, TBB, Firefox, vista mail, WAB, VCARD, VCF

eMail-Lead Grabber

Automatically downloads emails from web forms and third party sites, processes them into Outlook and assigns follow-up whenever a lead fills up a Web Form on your web site. Send an Auto-Response Email to the incoming email and also Distribute the Lead email among your Lead Processing Team. Can also create contacts from structured text files, in addition to mail messages.(Formerly Web Response Grabber)

EmailNotes for Outlook

Add notes to your email in Outlook with the click of a button. The notes do not change your original emails in anyway so you can safely reply/forward emails with no risk of unintentionally passing on confidential notes. Your folders will display which emails have notes attached for your quick reference. EmailNotes also adds buttons to Outlook so you can send notes with emails when you want to. Notes are saved inside Outlook so they get backed up every time you backup your Outlook data. Free Evaluation Copy Available. Supports Microsoft Outlook 2007, 2010 and 2013 (32 and 64 bit)

eReturn Detective

Monitors bounced messages to notify you which contact may need updating. For Outlook 2000 or later.

Exchange Download Display Extension

Uses a system tray icon to display the number of messages being downloaded during the current connection session. The author says it needs the Microsoft Exchange Server service in the profile, but I've found that it works at least some of the time without it.

Exclaimer Address Tagging for Exchange

Exclaimer Address Tagging for Microsoft Exchange 2013/2010/2007 is the only software of its kind to allow users to create any number of disposable email addresses for Exchange. This feature is currently available in Gmail, Yahoo Mail, iCloud and, but has never been a part of Exchange. Address Tagging for Exchange lets users create and manage any number of temporary email addresses without involving the Exchange System Administrator. Easily identify who you are giving your email address to. 30 day trial.

Extended Reminders

Outlook COM add-in that enables you to receive reminders from any mail, calendar, contacts, or tasks folder in your default information store (Exchange mailbox or Personal Folders file) except the Outbox.


Utility to decode attachments sent by Outlook that arrive as Winmail.dat files because you sent in Rich Text Format.


FileBucket enables users to seamlessly send emails with many file attachments from within Outlook. Send and receive large files without having to be concerned about the receivers or your own email server restrictions. Receive download alerts and send requests for data from others. No logging into websites or waiting for uploads to complete, FileBucket works in the background allowing you to monitor the upload queue as you wish. FileBucket is available for free with subscription options available

Forgotten Mailbox Password

Recovers POP3 mailbox passwords from accounts on your machine by emulating the POP server. Two versions: free for end users and paid for administrators and tech support.

Issue Tracker for Outlook & SharePoint

An incident ticket management groupware add-in that leverages Microsoft Outlook, Exchange and SharePoint. Provide an easy way for support staffs to collect ticket data from emails, assign technicians and problem areas, set due date and other custom metadata. And then use this information to generate trouble tickets in one of the administrator defined SharePoint lists, where customer issues can be tracked and collaborated with other technicians and stakeholders to seek early resolution.

LuckyAudit Html Email Add-In for Outlook 2007&2010

LuckyAudit lets you enjoy html email in Outlook. Present html email like a web page, more visually appealing. Automatically organize questions, answer options, and answers for easy access and presentation. Report, print, or export to PDF, Excel, and Word formats. Show public and local pictures with your html email. Decorate Outlook with html content under Outlook security and functionality solution.

Mail Minder

Have you ever sent an email that you wish you hadn't? The Mail Minder Add-In solves several problems related to sending email. It looks at each email before it is sent and applies the following solutions: With Delay Send the mail will be delayed by the number of minutes you specify in your settings. SafeBcc will split the BCC list into individual emails before sending. Safe Reply warns you if you are about to Reply All to an email that you were BCC'd on. This keeps your identity safe from other recipients of the email.


Mailinfo tells you if the recipient received, viewed or has not opened your email. Receive daily reminders to follow up on emails you sent which haven't been confirmed by Mailinfo.

MailNotes for Outlook

Write down important notes when you discuss the mail using hands-free telephone. Write all the related information next to the email you are reading. View the related notes anytime later. Work inside Outlook instead of writing on the paper.


Integrates with Outlook to apply rules for inbound and outbound e-mail. Rules can be scheduled and can update data, route mail, run applications, and perform other functions. Can also schedule report deliveries.


MailToFile for MS Outlook is the integrated solution for filing emails outside your Outlook application. You can store your emails directly into a customer or project folder, with only a few mouse clicks. An archived message doesn't change: it remains a regular email! You can easily open, reply and forward all messages. With MailToFile you always have all your digital correspondence filed together.


The forensics email analysis tool MailXaminer emerges as a great standalone utility that assists techies to examine and extract evidence from both web-based as well as desktop-based email clients. With the versatile features of Mailxaminer, investigators can carve all the related evidence and create a comprehensive report of the case.

Nelson Email Organizer

NEO Pro is an email organizer and search engine for Outlook that indexes emails (including multiple message stores), as they are sent and received, into convenient virtual folders such as Correspondent, Date, Attachment Type and Category for instant access. NEO Pro introduces Conversation View, which allows users to expand the thread in the message list. Includes email notation so that users can add notes to individual messages for future reference. Compatible with Outlook 2010 (32 bits), 2007, 2003 and works with or without Exchange Server.

nMessage Form

Custom Outlook message form that makes it easier to read the Internet headers. For Outlook 2000 only, because it requires you to make it the default form using the Forms Administrator tool.


OkInbox delays any non-urgent and unimportant email, bundles these emails in to a digest and delivers them as a single email newsletter at a later time and date more convenient to you. When you use OkInbox, the benefits become obvious. You get less email in your inbox. Less distractions from email constantly arriving in your inbox. Reduce task switching instead of having your attention diverted to new email. You'll be able to better focus on important email and other tasks.

Outlook Attachment and Picture Extractor

Outlook Attachment and Picture Extractor can extract and save attachments out from Outlook 2000/XP/2003/2007. Save Outlook attachments and pictures into a directory of your choice. Shrink your *.PST file by removing attachments from mails. Version 1.6

Outlook DropZone

Attachment sharing made easy. An Outlook utility used for easily saving attachments into folders that the user has made accessible from within Outlook. Used for quick inhouse or global network file sharing, project work, backup and more. Works with mapped network drives.

Outlook Notes for Email

The most common request for Outlook is the ability to add notes to e-mails. Outlook Notes for Email provides the ability to add a native Outlook note to e-mails. For better visibility it also adds an optional yellow category to the message. All Outlook attachment features are available like preview and searching whereby it doesn’t require separate screenspace to display its content. Outlook Notes for Email comes with a 14 day trial period and is available for 32 and 64 bit Outlook versions.

Outlook Notifier

Free gadget-like desktop and logon outlook unread mail for windows 7, windows 8 and windows vista including constant and popup views.

Outlook to Outlook

Outlook to Outlook moves email, contacts, and calendar items quickly and easily from your PC running Microsoft Outlook to your new PC running Microsoft Outlook.

Outlook Touch

Outlook Touch is a whole new way of interacting with Outlook. An innovative multi-mode UI will speed up the way you process emails and navigate within Outlook. The TouchBall is useful whether you work with a mouse or have touch-enabled hardware. It's always floating above your main Outlook window, positioned where you want it and always ready to be easily accessed. Or drag it and tuck it away in a corner when you don't need it (or turn it off and on via the Ribbon). It's transparent design allows you to view the content of the email behind it or the messages in your folder


Print your Outlook Emails the way you want. Outlook Printer allows you to customize the printing of your Outlook mails with an easy to use interface. Prints incoming e-mails automatically.

PDF/XPS/DOC Document Exporter for Outlook 2007

Document Exporter brings PDF, XPS and other widely used formats such as DOC, MHT and HTML to Outlook 2007 enabling you to save or simply attach your emails as PDF/XPS. You can batch convert multiple mail (or post) items to multiple file documents in a single-click. Additionally, you can merge and save multiple related mail (or post) items to a single file document. Whatever the technique you use, Document Exporter preserves all the inline/embedded images, hyperlinks in the generated documents.

Personal HelpDesk for Outlook

An automated ticketing system for one-person helpdesk and issue tracking in Microsoft Outlook. Log, analyze, track and escalate support requests in an organized and structured process in Outlook. Auto-process incoming support requests and send automated notification emails or SMS alerts. Supports enforcement of SLA in line with ITIL guidelines. Integrated knowledge base, asset tracking and statistical tools. Support for Skype and Phone calls. Includes a self-service website where end-users can submit new support requests, check status, search through the knowledge base. Improves your efficiency to enable faster response time.

Personal Issue Tracker for Outlook & SharePoint

An incident management and tracking add-in that allows you to raise trouble tickets from emails in Outlook to SharePoint lists, where customer issues can be tracked and collaborated with other technicians and stakeholders to seek an early resolution. Assign technicians and problem areas, set due date and other custom metadata to the SharePoint trouble tickets from within Outlook. Provides an automatic way for escalation and update of trouble tickets in SharePoint list from within Outlook.

Personal Message Store Export Utility

Exports Outlook messages to a text file with complete Internet headers. Visual Basic 6.0 source code included.

Picture Attachments Wizard for Microsoft Outlook

View thumbnails of image attachments, run a slideshow of attached picture files without to saving the attachments to disk. Quickly save all attachments to a folder or easily export every attachment in every message in the current folder. Preview image attachments as you add them to a new e-mail message, view the extended file properties of images that were taken with a digital camera (camera model, date picture taken, exposure time, etc.) Works with all common image files. Supports Vista and optimized for Outlook 2007. Version 2.

PocketKnife Peek

Outlook add-in to allow you to read the plain text version, HTML source, Internet headers, and attachment information, of any incoming message, all from one tabbed interface. Also includes ability to reply and forward HTML messages as plain text, and a "Reply to Some" feature to generate a reply to selected recipients (fewer than "Reply to All"). Free for personal use. Works with Outlook 2000 through Outlook 2010 (32-bit only) and any version of Windows (32- or 64-bit). New release features full ribbon integration with Outlook 2010.

Policy Patrol MFT

Integrates with Exchange Server and allows you to set central email attachment policies that automatically send email attachments that meet conditions via managed file transfer, removing the email attachment and replacing it with a secure download link. Benefits: large email attachments no longer get blocked, files are sent encrypted, and senders receive reliable delivery notifications. Policy Patrol works at Exchange Server level; no client software is needed and any email client is supported.

Power Rules Manager

Sperry Software's Power Rules Manager, an add-in that allows you to view and edit your rules from a grid window, received a small but significant upgrade: You can now drag and drop Outlook rules right in the grid window for simple control over Outlook rule execution order. And, if you hold down the Shift key while the grid is scrolling as you drag your rules, it goes into "turbo mode" in case you have hundreds (or even thousands) of rules. It also now has several other nice enhancements including support for non-default sets of rules.

Prosoft Apps Internet Email Software

Bulk mail tool to send an individual message to multiple recipients. Addresses can come from any address list and may include distribution lists.

QS Disclaimer

QS Disclaimer can add disclaimers to mail sent from any client, such as Outlook, Mail, Outlook Web Access, Apple Mail or even handheld devices and Smartphones, as long as the message is sent via Exchange or the SMTP Server. A disclaimer and signature editor is included which lets you add images and HTML to make disclaimers or signatures that stand out. You can also add Active Directory fields to make a signature specific to a user. Disclaimers and signatures can also be controlled by groups of users. Free trial available.

Read Receipt Remover for Exchange

Exchange store event sink that removes read receipt requests from all messages arriving in the Inbox, either per store or for individual mailboxes. Works with Exchange 2000/2003.

Reminder Manager

Reminder Manager provides reminders from any email, calendar, tasks or contacts folder in any open mail store. This allows you to set reminders on items in any folder in your mailbox or PST file, secondary PST files or public folders. Reminders can be emailed to any pager or email enabled communications device.

SafeSend Outlook Add-In

SafeSend Outlook detects external recipients in outgoing emails and meeting invitations, requests users to confirm external emails recipients, expands Outlook distribution lists. Supports multiple domains within corporate structure and multiple email accounts per user. Allows custom safe-domains. Puts minimum load on your Exchange server.

Save Message 2.50

Save Message is a MS Outlook add-in which can automatically save mails including attachments to the disk/net folder after emails arrive or are sent. Message body can be saved in plain, RTF, HTML or native Outlook format. There is a possibility to customize message header in the save file and to include attachments info to the saved file. Save Message can work with attachments which were included or embedded to the message or which were included to the message as OLE object.

Sender's Time Zone

This plug-in shows you the e-mail sender's local time when you open or reply to an Outlook message. Sender's Time Zone determines the time automatically, no setting and no configuring is required. You just open an e-mail message and besides the standard Outlook timestamp, you will see the sender's current time, your time zone difference and the time since the message was sent. In addition you can customize the displayed time for a certain sender. Works in Outlook 2003 to 2010 32-bit and 64-bit.


Free Outlook 2000 COM add-in to file each sent message in a folder corresponding to the sending account in Internet Mail Only mode. Separate commercial version for Outlook 2000 Corporate/Workgroup mode and Outlook 2002 also available.

SSW LookOut! for Outlook

COM add-in for Outlook 2000 or 2002 to tag incoming mail messages with information from a database, so you can more easily identify messages from clients. Also checks for large or missing attachments on outgoing messages.

Team Helpdesk for Outlook

ITIL helpdesk with automated ticketing and issue tracking for support team to log, analyze, collaborate, track and escalate support requests in an organized and structured way in Outlook. Can auto-process incoming support requests, auto-assign technicians, enforce service level, set due date and send automated notifications to cut the overhead of manual tasks significantly. Comes with integrated Knowledge Base, Asset Tracking, SLA, Report builders and OLAP Statistical tools. Support for Skype, SMS and Phone calls. Includes Web Access sites for technicians and end-users. Improves your efficiency to enable faster response time.

Team Helpdesk for Outlook & SharePoint

ITIL help-desk with automated ticketing and issue tracking for support team to log, analyze, collaborate, track and escalate support requests in a structured way in Outlook and SharePoint. Can auto-process incoming support requests, auto-assign technicians, enforce service level, set due date and send automated notifications to cut the overhead of manual tasks significantly. Support for Skype, mobile SMS and Phone calls. Includes Web Access sites for technicians and end-users.

UniSent Add-in for Outlook

Outlook COM add-in for Exchange Server users who need to send mail from a second mailbox. The add-in ensures that messages sent with the second mailbox's From address or deleted from the second mailbox stay in the Sent Items or Deleted Items folder of the second mailbox. Version

Weight Diet for Outlook

Weight Diet for Outlook helps users shrink their mailbox and organize emails by finding & eliminating obsolete emails, such as duplicate, autoresponder or failure messages. Users can specify which folders to scan and how to filter messages so only certain emails will be found. Weight Diet can move email attachments out of the user's mailbox file while keeping a shortcut to the original attachments in the email message. Use Weight Diet to upload outgoing email attachments to file sharing servers and replace the attached file with a link.

Xobni for Outlook: Infinity Edition

Xobni is the free Outlook plugin that saves you time finding email, conversations, contact info, and attachments. Get lightning-fast search and learn more about the people in Outlook through information drawn from around the web. LinkedIn, Twitter, Facebook, Salesforce, Hoover's info, and more-all right inside Outlook.


Email tracking service notifies you when your recipient reads your email and clicked on any links included in the email. Email analytics also available.

More Information


  1. jimolson says

    my pop mail server now yields a large number of polling errors when my Outlook 2007 tries to fetch my e-mail. This was not always true, but Yahoo says it's now a permanent headache with their pop servers.

    Outlook stops polling when it gets a polling error. Do you have an add-in for Outlook that make a single polling failure less annoying?

    • Diane Poremsky says

      No, I don't think we have any addin that can do that. What is the error? You can reduce network password dialog errors by lengthening the time between mail checks - Ctrl+Alt+S to open the dialog. We recommend setting it to at least 8 - 10 minutes.

  2. Mark Herberman says

    I just connected to to link my contacts and calender to my Z10 blackberry. Now everything I email from the deck top is sent from the Outlook account regardless if I have my other account listed at top or as default.

    Can i turn off the email part of the package and still get the snyc of the contacts and calenders. If so, how.

    • Diane Poremsky says

      Set the account as the default data file but set your "real" account as the default for email. If you only have one email account or only want to use one (Outlook 2007 default account behavior) you can set a registry key so outlook always uses the default email account. Default account registry key

  3. Mark Herberman says

    I am running Outlook 2003. How do i "browse to the following registry subkey in Outlook 2010 (i'm using 2003) and add a DWORD named NewItemsUseDefaultSendingAccount:" or can i use one of the 2010 or 2013 program buttons in this section?


    • Diane Poremsky says

      That registry entry is for 2010 and up only - the key is necessary because Outlook behavior changed and the key changes the behavior back to the old way. 2003 should always use the default account for all new items.

  4. Mark herberman says

    I keep reading that 2003 should stay with default. The problem is for my contacts to sync with my BB Z10 i had to put them in the system. Therefore, when i go to email someone in my contacts the system wants to use the address instead of my default address. Is there any way i can force the default address or run system without the email?

    • Diane Poremsky says

      In Tools, Email accounts, set your correct account as the default. Then set the data file as default.

  5. Mark Herberman says

    I have accounts setup that way now. Im not sure what you mean by data files. I thought i had it solved by changing my reply-to setting in seetings. But it work a few times and now buts the emails in the outlook outgoing (associated with my main emil address) and still have the sent from address of my account. And the outgoing will not send them. it holds as pending.

    • Diane Poremsky says

      Outlook doesn't store anything in skydrive. What type of email account? If a POP3 account or pst, the default location is in My Documents\Outlook Files.

  6. David Batts says

    Did I miss a macro (amongst your hundreds of example) that would give me a 1-click way or keyboard shortcut to find all emails in a conversation?
    David Batts

    • Diane Poremsky says

      I don't think I have one specifically for that. If you are using Outlook 2010 or 2013 and have conversations enabled to show mail from all folders, conversations will be together.

      I have this unified inbox macro which could be tweaked to use the conversation or subject.

  7. Ana Paula says

    In one company every time they write an e-mail (new, reply or forward) as soon as they put the cursor on the message area, it automatically appears the date and a number...
    So they can track every message they send... I ask them how to do that, their answer was "Outlook do that"... so, no chances to go furder with them...
    Do you know of any software, plug o add-in that can do something like that???

    • Diane Poremsky says

      it's definitely an addin doing it, not outlook, but I don't recall any commercial addins. It's possible they are using a custom addin - it's not hard to do that type of thing with vba.

  8. Rifdhi says

    How do I get outlook to save a sent mail in two folders? Basically, when I send an email I would like a pop-up asking to which folder I would like it to save to and then save the sent message in that folder and also to save a copy in the sent items folder.

    • Diane Poremsky says

      Here is a code sample - but it only saves one. Everything I've tried either saves the second copy as a draft or goes into an endless loop. If the second folder is any folder except sent items, you can do it easily.

      Note, You need to select a folder in the same message store to use
      Set Item.SaveSentMessageFolder = objFolder

      Private Sub Application_ItemSend(ByVal Item As Object, _
      Cancel As Boolean)
      Dim objNS As NameSpace
      Dim objFolder As MAPIFolder
      Set objNS = Application.GetNamespace("MAPI")
      Set objFolder = objNS.PickFolder
      If TypeName(objFolder) <> "Nothing" Then
      Set Item.SaveSentMessageFolder = objFolder
      End If
      Set objFolder = Nothing
      Set objNS = Nothing
      End Sub

  9. rohitrajsbl says

    I want to create a Macro in outlook 2013. If I am attaching anything in email then a popup box should appear with the statement “You are attaching a file. Please check if XYZ field available in the file” Presse YES or NO. Also in the popup box should be one check box If I checked the button then a note should be include with the email.

  10. Vinay says

    Hi - is there an add-in or customization that could help me use Outlook for a small team 24/7 support solution? Key add-ins I need - automatic ticket creation and threading, ticket assignment to team members, color coding for different stages of resolutio - upto 5 stages, subsequent download of simple reports (like open dates and close dates and assigned to etc)

  11. Martin says

    Is there any application or add-in which would automatically forward all incoming messages to my private email address? This feature is delivered by Outlook itself(using rules) but it is prohibited on exchange server by our admin guy so the rules are not working. Thanks a lot.

    • Diane PoremskyDiane Poremsky says

      You could use a macro - that will make it appear that the message was manually forwarded. However, it only works when Outlook is open.

  12. Theresa says

    Hi, I am looking for an add on that allows me to sort out incoming and outgoing email with a prompt that asks where it needs to be moved to. can someone help me?
    please and thank you!

  13. Rohit says

    I want to create a Macro in outlook 2010. If I am attaching anything in email or writing in subject line "SSA" or writing in email "C001/C001" then a popup box should appear with the statement “You are attaching a file. please include XYZ note in email.

  14. Maximilian says

    I'm just looking for an easy tool telling me how many emails I have received at each day of a week... Any hints?
    Thanks from someone who tries to get control over something by first estimating the problem...

  15. PJ says

    Hi Diane, I think the OutlookPrinter Tool might help me, but unfortunately, the link is no longer working. Any other ideas?

    Regards, PJ.

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