Suppose you need to process reports at the end of each month and need data from your co-workers to complete the reports. They always seem to forget, so you need to send them a reminder. How do you automate the process, so they get the reminder automatically?

See Using Microsoft Outlook to Schedule Report Transmissions for a method that uses custom forms. Note that tighter security in Outlook may prevent this from working as expected.

See Delay Sending a Message to delay the sending of a message.

In addition to scheduling recurring messages, the tools on this page can be used to schedule messages to be sent later.

Use Appointment reminders to send recurring message

You can use appointments to trigger a recurring message. In all versions, you can use VBA to send a message when a reminder fires. In older versions that support the online meeting feature, you can use it to open a prepared template and include an attachment.

The VBA method is at Send an email when an Appointment reminder fires. While the sample code contains the message in the appointment body, which is copied to an email message, you can use it to open and send a template instead.

How to use: Create a recurring appointment and set the reminder. When the reminder fires, the macro creates the message and sends it. This method works with Tasks as well.

Use PowerShell and Task Scheduler

If you can't use VBA but can use PowerShell and Task Scheduler, you can use PowerShell to schedule messages.

Open the Windows PowerShell ISE (type PowerShell on the Start menu to find it) then paste the script into the Paste the script into the editor then click Run button to test it. Errors will display in red in the bottom half of the editor. When finished, click Save.

If you want to edit the message before sending, change .Send to .display.

$ol = New-Object -comObject Outlook.Application 
$ns = $ol.GetNameSpace("MAPI")
$mail = $ol.CreateItem(0)
$null = $Mail.Recipients.Add("alias@domain.com")
$ndatetime = Get-Date -Format g
$Mail.Subject = 'My Subject ' + $ndatetime 
$Mail.Body = " This is the message body  `n use backtick n  to create new line `n another new line. `n`n (backtick is the other character on the tilde key)"
$Mail.send()

To use a template, use this PowerShell script (this assumes the recipient address was saved in the template).

$ol = New-Object -comObject Outlook.Application
$Mail = $ol.CreateItemFromTemplate("C:\path\to\template.oft")
$ndatetime = Get-Date -Format g
$Mail.Subject = $Mail.Subject + ' '  + $ndatetime 
$Mail.send()

You can insert text or HTML files instead.

$body = Get-Content "D:\path\to\file.htm" |out-string
$ol = New-Object -comObject Outlook.Application
$Mail.HTMLBody = $body
$ndatetime = Get-Date -Format g
$Mail.Subject = $Mail.Subject + ' '  + $ndatetime 
$Mail.Recipients.Add("alias@domain.com")
$Mail.send()

When you create the Task in Task Scheduler, enter PowerShell as the program and the path to the script as the argument.

[addins name=recurringmail]