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Search for All Messages from Contact and Display in New Window

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› Developer › Code Samples › Search for All Messages from Contact and Display in New Window

Last reviewed on August 6, 2016     2 Comments

Victor Beekman wanted to share another macro with our visitors. This is similar to our macros that search for all messages from a contact or sender but instead of doing an "in-place" search, it opens a new window with the results. The reading pane is turned off, the navigation pane is supposed to be turned off (it's left enable at times), while the To-Do Bar can't turned off.

search results

 

To use, select a message or a contact then run the macro. A new Outlook windows will open, displaying only the message list pane with the search results.


Sub FindContactActivities()

' =================================================================
' Description: Outlook macro to find all mails related to a contact 
' author : Victor Beekman victor[dot]beekman"at"xs4all{dot}nl
' version: 1.1 160623
' Note: the "to:" and "from:" should be localized in your own language. 
' Please check the proper wording by using the instant search feature.
'==================================================================

    If Application.Session.DefaultStore.IsInstantSearchEnabled Then
        Dim olkFilter As String
        Dim oItem As Object
        Dim olkExplorer As Outlook.Explorer
        If Application.ActiveExplorer.Selection.Count <> 1 Then
            MsgBox "Command works only for one selected item", vbExclamation
            Exit Sub
        End If
        Set oItem = Application.ActiveExplorer.Selection.Item(1)
        Set olkExplorer = Application.Explorers.Add(Application.Session.GetDefaultFolder(olFolderInbox), olFolderDisplayNormal)
        If oItem.Class = olContact Then
              olkFilter = "from:(" & Chr(34) & oItem.Email1Address & Chr(34) & ") OR " _
                 & " to:(" & Chr(34) & oItem.Email1Address & Chr(34) & ") OR " _
                 & "cc:(" & Chr(34) & oItem.Email1Address & Chr(34) & ")"
            If Len(oItem.Email2Address) > 5 Then
              olkFilter = olkFilter & " OR from:(" & Chr(34) & oItem.Email2Address & Chr(34) & ") OR " _
                 & " to:(" & Chr(34) & oItem.Email2Address & Chr(34) & ") OR " _
                 & "cc:(" & Chr(34) & oItem.Email2Address & Chr(34) & ")"
            End If
 
          ElseIf oItem.Class = olMail Then
            olkFilter = " from:(" & Chr(34) & oItem.SenderEmailAddress & Chr(34) & ") OR " _
                 & "to:(" & Chr(34) & oItem.SenderEmailAddress & Chr(34) & ") OR " _
                 & "cc:(" & Chr(34) & oItem.SenderEmailAddress & Chr(34) & ")"
           Else
            MsgBox "Command can't be run from here", vbExclamation
            Exit Sub
        End If
    Else
        MsgBox "Search Indexing is not enabled for this mailbox." & vbNewLine & vbNewLine & _
                    "If you are using an Exchange account, make sure that Cached Exchange Mode is enabled" & _
                    vbExclamation, "Search Indexing not enabled"
        Exit Sub
    End If
    Call olkExplorer.Search(olkFilter, olSearchScopeAllOutlookItems)
    Call olkExplorer.Display
' hide the navigation bar & preview pane
    olkExplorer.ShowPane olFolderList, False
    olkExplorer.ShowPane olOutlookBar, False
    olkExplorer.ShowPane olPreview, False
    olkExplorer.ShowPane olNavigationPane, False
    'olkExplorer.ShowPane olToDoBar, False
End Sub

 

How to Use Macros

First: You will need macro security set to low during testing.

To check your macro security in Outlook 2010 and above, go to File, Options, Trust Center and open Trust Center Settings, and change the Macro Settings. In Outlook 2007 and older, it’s at Tools, Macro Security.

After you test the macro and see that it works, you can either leave macro security set to low or sign the macro.

Open the VBA Editor by pressing Alt+F11 on your keyboard.

To put the code in a module:

  1. Right click on Project1 and choose Insert > Module
  2. Copy and paste the macro into the new module.

More information as well as screenshots are at How to use the VBA Editor

Search for All Messages from Contact and Display in New Window was last modified: August 6th, 2016 by Diane Poremsky
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Related Posts:

  • Use Instant search to find messages from a contact
  • Remove an Address from Reply All
  • Macro to Reply, ReplyAll, or Forward and File
  • Outlook's Folder Navigation Pane Disappears

About Diane Poremsky

A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

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ralph moore (@guest_200397)
August 2, 2016 12:17 pm
#200397

An attorney I hired had a disagreement with me and I ended his services and now he has removed his information on my case from my Hotmail account. Can those replies be recovered and was he wrong removing his replies?

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Diane Poremsky(@diane-poremsky)
Author
Reply to  ralph moore
August 2, 2016 12:19 pm
#200398

He can't remove his replies from your account unless he has your password. If the messages were removed and are not in the Deleted Items folder or Deleted Items recovery, then they can not be recovered from the server. Sorry.

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