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Using Outlook Email

Slipstick Systems

The Email section at Slipstick covers general email issues in Outlook. Some of the more common problems are linked below.

Usage | Problems & Limitations | Troubleshooting | More Information

Usage

  • Add Attachments and Set Email Fields During a Mail Merge
  • Adding an Image to a Signature
  • Automatically BCC All Messages
  • Change the Subject of an Incoming Message
  • Changing the Reply format revisited
  • Check Message Size Before Sending
  • Choosing the Folder to Save a Sent Message In
  • Designate the Account Used to Send a Message
  • Download Only Messages Smaller than 30kb
  • Find All Unread Messages
  • To Change the Font on Incoming Messages
  • To Change the Look of Outlook Replies
  • To Work with Outlook While it's Getting Messages
  • Understanding Outlook's Auto-Complete Cache (*.NK2)
  • Understanding the Flag for Follow Up Reminder Time
  • Using Automatic name checking or Autocomplete

Microsoft Knowledgebase articles

  • Send To Mail Recipient Opens an Outlook Plain Text Message
  • Add and request read receipts and delivery notifications

Problems & Limitations

  • Do You Want to Send This Message Without a Subject?
  • Help! Every email I send has two unknown attachments
  • Messages are Double Spaced for the Recipient
  • Setting Margins when Composing Email
  • To Use Internet-Style Quoting

Microsoft Knowledgebase articles

  • E-mail messages are not automatically sent or received at startup in Outlook
  • "Send Time" time stamp information is incorrect when you send a delayed delivery message in Outlook

Troubleshooting

  • Adjusting Outlook's Zoom Setting in Email
  • Can't Rename Windows Folder: Folder in Use Error
  • Outlook is Sending Winmail.dat Attachments

Microsoft Knowledgebase articles

  • How to turn on the Enable Mail Logging option for troubleshooting in Outlook via registry key

Addins and Utilities

The following pages contain lists of add-ins and utilities.

  • Compose Tools for Outlook
  • Compression Tools for Outlook
  • Decoder Tools for Outlook
  • HTML Stationery collections and tools for Outlook
  • Mail Notification Tools
  • Mail Tools for Outlook
  • Mass Mail Tools for Outlook
  • Message Extraction Tools
  • Previewing Messages and Attachments
  • Sending and Retrieval Tools
Using Outlook Email was last modified: October 10th, 2023 by Slipstick
Use Change styles to set the default Body font

Understanding Fonts and the +Body Style

We get two types of questions about font handling in Outlook: How do I change the default fonts? Why is Outlook using [some font] instead of the one I set as default Outlook 2007 and up have two places where fonts are set: in Stationery and Fonts and in the Body style. Most people select  

Remove old Outlook.com Aliases from the From menu

A user complained that he removed a few Outlook.com aliases and EASI accounts from his Microsoft account, but they remained listed with his other accounts in the From menu in Outlook 2016. When you have aliases on your Outlook.com account and use Outlook 2016, the aliases are listed on the From menu, under the account  

Turn Off the Print Picture Wizard when Printing Attachments

How to disable Window's Print Picture wizard when you print Outlook email messages that have images attached.

autosuggestion corrections

Add to AutoCorrect is Missing in Outlook (Fixed)

The AutoCorrect suggestions menu is missing from Office Outlook 2013 and Office Outlook 2016.

View Attached Images in the Message, not as Attachments

Outlook Express displays image attachments at the bottom of the message and many users miss it when they switch to Outlook, because it doesn't support viewing images inline, and you need to open each image to view it. By design, Outlook only shows images "inline" (in the message body) when the message is sent using  

How to Save Email in Windows File System

Many users need to save some messages a folder on their computer or a file server. While you can just drag and drop messages from Outlook to the file system, this method creates *.MSG files - these are Outlook message files and only Outlook can open them. If you need to open the message on  

Creating Signatures in Outlook

Signatures in Outlook are assigned to each email account in your profile. Change the sending account and the signature will change to the one assigned to the account.

Sort messages by Sender domain

How to sort email messages by domain. Although you can filter by domain simply by typing the domain name in the address field of the filter dialog, you need to use a macro to sort by domain.

Replying to Sent Messages

A user had a complaint about Outlook (don't we all!) and was looking for a way to change the behavior. For example, I send an email to Joe and want to add additional comments after it's sent, so I go to the Sent Items folder and click Reply, but it is replying to me, not  

Create custom buttons for reply and reply all with attachments

Reply or ReplyAll with Attachments

Unlike Lotus Notes, Outlook does not include a built in method to reply or reply all and include the original attachments in the reply. However there are ways to do it, including using VBA to create custom reply and reply all buttons. We show you how.

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Recent Bugs List

Microsoft keeps a running list of issues affecting recently released updates at Fixes or workarounds for recent issues in classic Outlook (Windows).

For new Outlook for Windows:Fixes or workarounds for recent issues in new Outlook for Windows .

Outlook for Mac Recent issues: Fixes or workarounds for recent issues in Outlook for Mac

Outlook.com Recent issues: Fixes or workarounds for recent issues on Outlook.com

Office Update History

Update history for supported Office versions is at Update history for Office

Outlook Suggestions and Feedback

Outlook Feedback covers Outlook as an email client, including Outlook Android, iOS, Mac, and Windows clients, as well as the browser extension (PWA) and Outlook on the web.

Outlook (new) Feedback. Use this for feedback and suggestions for Outlook (new).

Use Outlook.com Feedback for suggestions or feedback about Outlook.com accounts.

Other Microsoft 365 applications and services

New Outlook Articles

Move Deleted Items to Another Folder Automatically

Open Outlook Templates using PowerShell

Count and List Folders in Classic Outlook

Google Workspace and Outlook with POP Mail

Import EML Files into New Outlook

Opening PST files in New Outlook

New Outlook: Show To, CC, BCC in Replies

Insert Word Document into Email using VBA

Delete Empty Folders using PowerShell

Warn Before Deleting a Contact

Newest Code Samples

Open Outlook Templates using PowerShell

Count and List Folders in Classic Outlook

Insert Word Document into Email using VBA

Warn Before Deleting a Contact

Use PowerShell to Delete Attachments

Remove RE:, FWD:, and Other Prefixes from Subject Line

Change the Mailing Address Using PowerShell

Categorize @Mentioned Messages

Send an Email When You Open Outlook

Delete Old Calendar Events using VBA

Repair PST

Convert an OST to PST

Repair damaged PST file

Repair large PST File

Remove password from PST

Merge Two Data Files

Sync & Share Outlook Data

  • Share Calendar & Contacts
  • Synchronize two computers
  • Sync Calendar and Contacts Using Outlook.com
  • Sync Outlook & Android Devices
  • Sync Google Calendar with Outlook
  • Access Folders in Other Users Mailboxes

Diane Poremsky [Outlook MVP]

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Mail Tools

Sending and Retrieval Tools

Mass Mail Tools

Compose Tools

Duplicate Remover Tools

Mail Tools for Outlook

Online Services

Calendar Tools

Schedule Management

Calendar Printing Tools

Calendar Reminder Tools

Calendar Dates & Data

Time and Billing Tools

Meeting Productivity Tools

Duplicate Remover Tools

Productivity

Productivity Tools

Automatic Message Processing Tools

Special Function Automatic Processing Tools

Housekeeping and Message Management

Task Tools

Project and Business Management Tools

Choosing the Folder to Save a Sent Message In

Run Rules on messages after reading

Help & Suggestions

Submit Outlook Feature Requests

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