The articles in this section cover the configuration and maintenance of Outlook. This includes what files Outlook uses and where they are stored: Outlook Backup and Dual-Boot File locations
See Converting Addresses and Converting Messages and Calendars explain how to convert to and from other mail, calendar, and address books and include lists of programs that will make the conversions go smoothly.
Setup | Import/Export | Housekeeping | Moving to a New Computer | Offline Folders | Operating System Issues | More Information
Setup
Import/Export
- Converting Addresses and Messages
- Converting Addresses to or from Outlook
- Converting Outlook Messages and Calendars
- How to move email from another program to Outlook
Housekeeping
- Command Line Switches for Outlook 2013 & 2016
- Command Line Switches Tutorial
- Command Lines Switches for Outlook 2010
- Housekeeping and Message Management: Outlook
- How to locate, read, or recover items archived using AutoArchive
- How to repair a damaged Outlook Personal Folders file (pst)
- How to use Outlook's Command Line Switches
- To Secure Your Personal Folders (*.pst) File
Moving to a New Computer
- Deliver All POP3 Accounts to One Outlook Inbox
- How to move IMAP data files
- Move an Outlook Personal Folders .pst File
- Moving Outlook to a New Computer
- Outlook Backup and Dual-Boot File locations
Offline Folders
Operating System Issues
Changing the Default Data File
These instructions show you how to change the Inbox folder new messages are delivered to. This does not apply to IMAP or Exchange accounts (including Office 365 and Outlook.com) - those accounts always use their own Inbox and you need to use Rules to move messages to other folders. Along with the Inbox, the default
How to create a send-only POP3 account
How to create an email account that will be used only to send email from a forwarded email address.
Outlook Start Menu Shortcuts
This is actually a Windows7 and Vista tip with an Outlook angle. It works in older versions of Windows as well, but only with the QuickLaunch toolbar. (Outlook 2010 uses Win7's jump list capability for shortcuts for new items. ) A user asked this question: I'd like to have a shortcut in my system tray
Outlook Auto Account Setup: Encrypted Connection not available
With the introduction of two-factor authorization since the original date of this article, there is a second (and becoming more common) cause of this error: Outlook needs the app password, as it will not currently bring up the second authorization screen. The message that comes up when Outlook can't set up an encrypted connection automatically
Create a receive-only POP3 account
How to create an email account to only receive email, not send it, in Outlook 2010 or Outlook 2013.
How to Determine if a PST is using ANSI or Unicode Format
Outlook 2003 introduced a new file format which supports larger data file size (default is 20 GB) and unlimited messages per data file. This new format is commonly known as "Unicode". To determine which format your pst file is, you need to look on the data file properties dialog. The pst file needs to be
Understanding an Outlook Profile file (PRF)
Although Outlook 2007 and Outlook 2010's autodiscover feature makes short work of creating profiles, using a PRF to create profiles is still useful, especially if you use a lot of personal folders (*.pst) or have a large number of POP3 and IMAP accounts and are testing Windows betas. Most users will be happy just to
Import a WAB file into Outlook Contacts
How to import a backup copy of a .wab file and to Outlook installed on Windows 7 or 8,
Restore deleted items
When you accidentally delete Outlook items, you can usually recover them from the Deleted Items folder. Simply locate the deleted item in the Deleted Items folder and drag it to the folder you want it in, or use the Move to folder command. If you have a lot of deleted items and you know about
Exporting to create a backup archive
How to use a batch (.bat) file to backup your Microsoft Outlook personal folders data file.