The following articles were included in our Exchange Messaging Outlook (EMO) newsletter published on February 22, 2024.
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Today's Highlights »
- Disable "You don't often get email from..." notices
- Insert Links in Outlook… are now just links
- Microsoft Publisher: Going Away
Disable 'You don't often get email from...' banner
Microsoft 365 business accounts have an option to display a banner at the top of a message that says “You don't often get email from [email address]” This is used to notify the recipient that maybe they shouldn't trust the message, especially when the name is the same as a friend or coworker. But it can be annoying. It's supposed to be shown the first time you receive a message from a sender and when you rarely receive mail from the sender. In my experience, it is added more often, even when the sender contacts you fairly often.
While end users cannot disable this banner, the Microsoft 365 admin could (because it is annoying.)
This is an anti-phishing policy setting. to remove it, the admin needs to change the anti-phishing policy settings for Safety tips. They would uncheck the option for “Show first contact safety tip (Recommended)”.
I also unchecked “Show user impersonation safety tip”. It adds a banner that says “This sender appears to be similar to someone who previously sent you email, but may not be that person.” While this could be helpful and prevent someone from falling for a phishing scam, it was added to most of the messages sent from my other accounts.
You can get to the anti-phishing policy using this link: https://security.microsoft.com/antiphishing or from the Microsoft 365 admin center:
1. Open the Security admin center
2. Expand the “Email & collaboration” section then select “Policies & rules”.
3. Choose Threat Policies then Anti-phishing.
4. Select the anti-phishing policy that is in effect. This opens a panel on the right side.
5. Scroll to the bottom of the Actions list and click Edit actions.
The Safety tips are at the bottom.
Insert Links in Outlook… are now just links
Previously, when you used the Insert Links command in Outlook, the link was added as an cloud attachment. Now it is added as a link in the message body, prefixed with the file type icon.
When you add a file as an attachment to a message then upload it to the cloud, the file moves from an attachment to a link in the message body.
Clicking on the link brings up a menu to manage permissions. Right-click on the link and choose Show Full URL if you want to show the full file path in the message, not the friendly file name.
This change is in the Beta and Preview builds of classic Outlook. Current channel users should have it within the next few weeks.
Microsoft article on the change: Inserting a link as an attachment has changed in Outlook Desktop
Microsoft Publisher: Going Away
Microsoft is removing Publisher from the Microsoft Offices in October 2026. After that date it will be removed from Microsoft 365 Office suites. While it will no longer be supported, users with an older version of Office will continue to be able to use it.
We don't know yet (and likely won't know until October 2026) if they will remove Publisher from current installations or only remove it from the installation file. Microsoft 365 Personal and Family subscribers can download a full install file before it is removed, so they can reinstall it if Publisher is removed.
Microsoft Publisher will no longer be supported after October 2026
New & Updated Microsoft 365 & Exchange Server Support Articles
"Cannot convert null to type" error and Exchange 2019 CU14 RecoverServer fails
Cumulative Update 14 for Exchange Server 2019 (KB5035606)
Retirement of RBAC Application Impersonation in Exchange Online - Microsoft Community Hub
New & Updated Outlook Support Articles
Characters converted to Kanji become invisible in Word and Outlook
Inserting a link as an attachment has changed in Outlook Desktop
Outlook Desktop Exchange ActiveSync connections stopped working in Version 2401
Outlook and other apps are unable to connect to Outlook.com
Outlook unexpectedly has an App Search bar above the message list
SharePoint nested folder links in Outlook Desktop open to the root folder Documents
Other Resources
Use Classic Outlook, not New Outlook
Microsoft has two "new" Outlooks, one for MacOS and one for Windows. How to switch back to classic Outlook and disable the Try new Outlook switch.
Use Public Folders In new Outlook
How to access Exchange Public Folders in new Outlook for Windows (and Outlook on the web.)