Outlook doesn't have a built in method you can use to automatically include yourself (or other email address) in the BCC field when you send a new message. You can use Rules Wizard to CC and address but not to send a BCC.
To BCC the message, you need to either use VBA or a utility.
VBA Code Sample
See How to use Outlook’s VBA Editor if you need help using VBA.
Private Sub Application_ItemSend(ByVal Item As Object, _ Cancel As Boolean) Dim objRecip As Recipient Dim strMsg As String Dim res As Integer Dim strBcc As String On Error Resume Next ' #### USER OPTIONS #### ' address for Bcc -- must be SMTP address ' or resolvable to a name in the address book strBcc = "email@example.com" Set objRecip = Item.Recipients.Add(strBcc) objRecip.Type = olBCC If Not objRecip.Resolve Then strMsg = "Could not resolve the Bcc recipient. " & _ "Do you want to send the message?" res = MsgBox(strMsg, vbYesNo + vbDefaultButton1, _ "Could Not Resolve Bcc") If res = vbNo Then Cancel = True End If End If Set objRecip = Nothing End Sub
Copy and paste the code from this page into your ThisOutlookSession project. To do this, click within the code, Select All using Ctrl+A, Ctrl+C to copy.
In Outlook, press Alt+F11 to open the VBA editor and expand Microsoft Outlook Objects then double click on ThisOutlookSession to open it in the editing pane and Ctrl+V to paste the code.
Don't forget to replace firstname.lastname@example.org with the correct address.
Sperry Software's Always BCC add-in for Outlook is being released for Outlook 2010. The add-in automatically adds a CC/BCC email address to all outgoing emails - making it perfect for compliance reasons. It can also include a cc or a bcc based on conditions you set up, for instance if you are sending from a particular account. The add-in now works with Outlook 2010, both 32-bit and 64-bit.
This add-in automatically creates a BCC (blind carbon copy) or CC (carbon copy) for all or some of your messages based on simple rules that you set. It can send a BCC/CC for all outgoing email messages to specified addresses or with certain words in the subject or attachment name, e-mails sent from all or some of your accounts. You can create very flexible rules for every occasion, introduce exceptions and use several keywords in one field. The plug-in works in Microsoft Outlook 2010 - 2000.
Use AutoBCC to automatically send a blind-copy of all your outgoing messages to another address, for monitoring team communications with customers or just to improve workflow. Free.
Sperry Software is now beta testing a new add-in, Compliance Copies. This add-in for Microsoft Outlook will automatically add multiple BCC or CC recipients based on multiple different rules for different people. Unlike our Always BCC add-in, this new add-in also supports exceptions to the CC/BCCs conditions. This new tool is only for Outlook 2007 or Outlook 2010 (either 32-bit or 64-bit).
HiddenBCC is an add-in for Microsoft Outlook 2000/2002(XP)/2003 which enables you to automatically add a predefined BCC recipient to every outgoing message. Freeware version available.
If you want to monitor every email that leaves your company, Silent BCC for Outlook is the right tool. Once installed, the plug-in will deliver you BCC copies of all messages sent from all accounts of a PC. Users won't know that a BCC copy was sent from their machines, since the add-in is invisible in Outlook and BCC addresses are removed from Sent Items. Users can't turn the plug-in off or alter your settings. You can tweak the add-in to be copied on each outgoing email or allow exceptions.
SilentMail for Outlook monitors outgoing emails and sends a blind carbon copy (BCC) of every email to a specified address. SilentMail for Outlook does this by copying the message from the Outbox mail folder, making the monitoring process invisible for the user. Supports all versions of Outlook. Does not require Exchange server.
TuneReplyAll is a free utility that adds a number of useful features to Microsoft Outlook 2010: It can show a warning message when a user is going to reply to everyone. The user has to confirm his choice to reply to all. This will help to prevent sending out confidential information. If Outlook includes the user's own address in Replay all, TuneReplyAll can remove it from the message. Alternately, if the user wants to include his address in the To, CC, or BCC address field in new, replied or forwarded messages, TuneReplyAll will add it.
Automatically BCC using Smartphones
While not “an Outlook problem”, automatically BCCing when sending mail from a smart phone is a popular feature. Because the mail goes directly to the SMTP server, Outlook’s ability (or lack of it) is not a factor; it’s all about what the smart phone software supports.
Blackberry users can configure their account to auto bcc another address. To do this, BIS users will log into their web interface at blackberry.com and double click on the email account. The Auto BCC field is not present when the account is created, but added after creation.
IPhone and iPad users can set the device to always BCC your address in Options > Mail, Calendar, and Contacts.
Automatically BCC using Exchange Transport rules
Administrators of Exchange server 2007 and 2010 can configure a transport rule to BCC messages to another address, bypassing the need for VBA or other solutions (and without the user’s knowledge).
Transport rules can be created and configured using a cmdlet or from the Exchange System Manager console.