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Available in every Microsoft Outlook version since 2003: Junk Email handling.
Junk email removes spam from your mailbox using built-in filtering capabilities. The junk mail feature is highly accurate when set on High and you can add specific addresses or domains to the Safe Senders, Safe Recipients, and Blocked Senders lists. To view the options, open Tools, Options, Junk Email settings.
Beginning with Outlook 2010, each account has it's own Junk Mail settings. Select a message in the account before opening the Junk email dialog.
We’re seeing a lot of queries in the forums where people are creating rules to delete spam and adding hundreds, if not thousands, of domains to the Blocked senders list. It’s an awful lot of work to create rules that do what Outlook’s junk filter already does very well.
Because there is a limit to the number of entries on the Safe and Blocked lists, you should limit the number of entries on the blocked list to those addresses that email you over and over and to which you cannot get unsubscribed.
Configure Junk Email Settings
To check or change your Junk email settings, expand the Junk button on the ribbon and select Junk E-mail Options command.
The Junk E-mail Options are on the first tab of the dialog, with safe and blocked senders on the other tabs. Additionally, you can block email by top level domain, such as .RU, .TW etc.
Best practices for Outlook’s Junk email filter include:
- Set the Junk filter on High and let it move mail to the Junk Email folder.
- Disable the option to “Trust mail from my Contacts” on the Safe Senders tab. If you have a contact for yourself, any spam sent with your address in the from field will be trusted.
- If mailing lists are caught by the junk filter, add their address to the Safe Recipients list.
- You shouldn’t need too many addresses on the Blocked Senders lists and won’t need to import a huge list immediately. My blocked sender list contains one address—the address of a person who likes to forward me a lot of junk. Smaller really is better for the blocked list.
Every few days, take a few moments to scan the junk mail folder for false positives—something you can do while waiting on hold while making phone calls. Once scanned, right click on it and choose Empty Junk Email. After you add newsletter addresses to the Safe senders list, you’ll find few false positives, but I don't recommend setting it to delete messages immediately.
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