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Configure and Maintain Outlook

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The articles in this section cover the configuration and maintenance of Outlook. This includes what files Outlook uses and where they are stored: Outlook Backup and Dual-Boot File locations

See Converting Addresses and Converting Messages and Calendars explain how to convert to and from other mail, calendar, and address books and include lists of programs that will make the conversions go smoothly.

Setup | Import/Export | Housekeeping | Moving to a New Computer | Offline Folders | Operating System Issues | More Information

Setup

  • Choose Which Address List is Shown First When You Click To
  • To Change the Default Attachment Folder

Import/Export

  • Converting Addresses and Messages
  • Converting Addresses to or from Outlook
  • Converting Outlook Messages and Calendars
  • How to move email from another program to Outlook

Housekeeping

  • Command Line Switches for Outlook 2013 & 2016
  • Command Line Switches Tutorial
  • Command Lines Switches for Outlook 2010
  • Housekeeping and Message Management: Outlook
  • How to locate, read, or recover items archived using AutoArchive
  • How to repair a damaged Outlook Personal Folders file (pst)
  • How to use Outlook's Command Line Switches
  • To Secure Your Personal Folders (*.pst) File

Moving to a New Computer

  • Deliver All POP3 Accounts to One Outlook Inbox
  • How to move IMAP data files
  • Move an Outlook Personal Folders .pst File
  • Moving Outlook to a New Computer
  • Outlook Backup and Dual-Boot File locations

Offline Folders

  • Convert an Exchange or IMAP .OST to a .PST
  • Repair a Large Outlook Personal Folders File (over 2GB)

Operating System Issues

  • Outlook Links Won't Open In Windows 10
 
Configure and Maintain Outlook was last modified: October 10th, 2023 by Slipstick

Configuring an Outlook.com account in Outlook

How to configure an Outlook.com email account in Outlook. You can use POP3, Outlook Connector, or EAS (Outlook 2013).

Password protect an Outlook pst file

To Secure Your Personal Folders (*.pst) File

How to password-protect Microsoft Outlook data files so other people can't read your email or view your calendar or contacts.

outlook icon

Outlook 2007 Backup and Dual-Boot File Locations

Microsoft Outlook 2010: Although mostly identical to Outlook 2007's files, a few things have changed, including the default location for a POP3 pst file is in the My Documents folder and the nickname cache (NK2) is not used by Outlook 2010. See Microsoft Outlook 2010 Backup and Dual Boot File Locations for specifics. We often  

Converting Addresses to or from Outlook

This page lists software tools and techniques for converting addresses between dozens of different formats, including Microsoft Outlook, Exchange Server, Netscape, Eudora, HTML, scheduling applications and many others. We have tools for both home and small office users as well as tools that can support the largest corporate migrations.

per-folder auto-archive options

Automatically Cleanup Outlook's Deleted Item and Junk Email Folders

Use the 'empty deleted items on exit' option built into Outlook to empty the Deleted Items folder, or use AutoArchive to delete Junk email and deleted items as they age.

Converting Addresses and Messages

One of the obstacles to trying a new e-mail program is the formidable task of converting old messages and address books to the new application's format. The pages listed below offer guides to conversion utilities and methods not just for Microsoft Exchange and Microsoft Outlook, but lots of other e-mail programs, too, both for addresses  

copy pst files to a date folder

Use PowerShell to backup Outlook PST files

How to use PowerShell to create a backup copy of your Microsoft Outlook PST files.

Registry Editor for ForcePSTPath

How to move IMAP data files

How to move an Outlook pst file used by an IMAP account or the ost file used by Outlook 2013 IMAP and EAS accounts. . Instructions include steps to move the pst or use the ForcePSTPath registry key.

Backup Outlook Data Files using a Batch (.bat)

How to use a batch file to backup Microsoft Outlook personal files (*.pst). Includes sample batch files.

Account Settings icon

Online Services in Outlook: Gmail, Yahoo, iCloud, AOL, GoDaddy

How to configure email accounts in Outlook, including Gmail, Hotmail, Godaddy, and Yahoo email. We have a list utilities that work with some web-based email services.

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  • Warn Before Deleting a Contact
  • Classic Outlook is NOT Going Away in 2026
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Recent Bugs List

Microsoft keeps a running list of issues affecting recently released updates at Fixes or workarounds for recent issues in classic Outlook (Windows).

For new Outlook for Windows:Fixes or workarounds for recent issues in new Outlook for Windows .

Outlook for Mac Recent issues: Fixes or workarounds for recent issues in Outlook for Mac

Outlook.com Recent issues: Fixes or workarounds for recent issues on Outlook.com

Office Update History

Update history for supported Office versions is at Update history for Office

Outlook Suggestions and Feedback

Outlook Feedback covers Outlook as an email client, including Outlook Android, iOS, Mac, and Windows clients, as well as the browser extension (PWA) and Outlook on the web.

Outlook (new) Feedback. Use this for feedback and suggestions for Outlook (new).

Use Outlook.com Feedback for suggestions or feedback about Outlook.com accounts.

Other Microsoft 365 applications and services

New Outlook Articles

Open Outlook Templates using PowerShell

Count and List Folders in Classic Outlook

Google Workspace and Outlook with POP Mail

Import EML Files into New Outlook

Opening PST files in New Outlook

New Outlook: Show To, CC, BCC in Replies

Insert Word Document into Email using VBA

Delete Empty Folders using PowerShell

Warn Before Deleting a Contact

Classic Outlook is NOT Going Away in 2026

Newest Code Samples

Open Outlook Templates using PowerShell

Count and List Folders in Classic Outlook

Insert Word Document into Email using VBA

Warn Before Deleting a Contact

Use PowerShell to Delete Attachments

Remove RE:, FWD:, and Other Prefixes from Subject Line

Change the Mailing Address Using PowerShell

Categorize @Mentioned Messages

Send an Email When You Open Outlook

Delete Old Calendar Events using VBA

Repair PST

Convert an OST to PST

Repair damaged PST file

Repair large PST File

Remove password from PST

Merge Two Data Files

Sync & Share Outlook Data

  • Share Calendar & Contacts
  • Synchronize two computers
  • Sync Calendar and Contacts Using Outlook.com
  • Sync Outlook & Android Devices
  • Sync Google Calendar with Outlook
  • Access Folders in Other Users Mailboxes

Diane Poremsky [Outlook MVP]

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Mail Tools

Sending and Retrieval Tools

Mass Mail Tools

Compose Tools

Duplicate Remover Tools

Mail Tools for Outlook

Online Services

Calendar Tools

Schedule Management

Calendar Printing Tools

Calendar Reminder Tools

Calendar Dates & Data

Time and Billing Tools

Meeting Productivity Tools

Duplicate Remover Tools

Productivity

Productivity Tools

Automatic Message Processing Tools

Special Function Automatic Processing Tools

Housekeeping and Message Management

Task Tools

Project and Business Management Tools

Choosing the Folder to Save a Sent Message In

Run Rules on messages after reading

Help & Suggestions

Submit Outlook Feature Requests

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