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How do I remove my name when I print email?

When you print a message from Outlook, the mailbox name is in large bold letters at the top of the page, like this:



Outlook doesn't support a way to change or remove the name.
  1. If you use Word as the editor you can hit Forward or Reply and print from Word. This will include the To/From/subject/Date information. This works with all versions except Outlook 2007.
  2. Open the Message in Internet Explorer and print. This only works with HTML formatted messages and you will lose To/From/Subject/Date header.
    Look for Open in Browser on the View menu of an open message in Outlook 2003 and earlier. To convert a plain text message to HTML, open the message and go to Edit, Edit message then change the format to HTML
    In Outlook 2007, look for View in Browser on the Options menu of an open message. Edit message is also on the Options menu in Outlook 2007.
  3. Use a print utility listed below.

A second problem some users run into is the name that prints is not their name. To fix this, you usually need to make a new profile and use the desired display name in the default account.

Tools
Auto Print   Automatically print all incoming and outgoing messages and attachments, either together or separately. Supports both Inbox and other folders. Discount code: Discount Code, enter during checkout: WD9BHK53
Blueprint for Outlook   Blueprint provides a suite of useful printing features. Reduce Paper Usage by printing selection and page range. Use the Blueprint Quick buttons to perform repetitive or complex printing operations in a single click - Print Message and Attachments. Control Print Layout - Add Headers and Footers including Company Logo and Sensitivity Markings. Automatically print incoming / outgoing messages and attachments. Choose to only autoprint the first page. Choose to include/exclude specific attachment types in print jobs. Add print buttons to a separate Outlook toolbar for extra control. Available in Basic, Professional, and Enterprise versions. Supports Outlook 2000-2007 Vista, Windows XP and Windows 2000.
MP*Print   MP*Print is a plug-in integrated into the Rules Wizard as a Custom Action used to automatically print email and/or attachments. Options include the ability to select the printer according to your own filters created with the Assistant, select different printers for the body of the message and for the attachments. Define the list of authorized extensions (for example .doc, .rtf, .txt, if you only want to print text files and Word files). MP*Print handles any attachment format if the application is available on the computer, including HTML attachments.
Outlook Printer   Print your Outlook Emails the way you want. Outlook Printer allows you ro customize the printing of your Outlook mails with an easy to use interface. Prints incoming e-mails automatically.
PF-PrintMerge   Generate Adobe Acrobat files from Outlook and other database merges.
Print On Demand   Print just the attachments or just the email message (with the attachment file names). New "Print Both" button allows you to select multiple emails and then print both emails and their attachments. Now uses internal routines as the default for printing to PDF for a better printing experience. Version 3.5 Discount Code, enter during checkout: WD9BHK53
Print Tools for Outlook   Print Tools for Outlook is a Microsoft Outlook add-in. It will help you automatically print incoming and outgoing messages with attachments (as well as messages and attachments separately). The plug-in automatically unpacks and prints packed .ZIP and .RAR attachments, and supports manual and automatic modes. Used with Microsoft Outlook rules, the Print Tools plug-in allows you to create a system that will automatically print messages and/or attached files. You can either specify (or forbid) which file types will be printed or print an attachment separately from its message.
Print4OL   Print4OL is a Outlook COM-Addin for printing or showing single (memo style) or multiple (table style, report style, calendar style or label style) items in MS-WordŽ, using Word Templates. Supported on Windows XP/Vista, Outlook and Word XP/2003/2007 with latest Service Pack.
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More Information

 VBA macro to automatically open the message in IE and print

The following pages address other Outlook printing issues:

  • Error Printing HTML Formatted Email
  • Calendar Printing Tools for Outlook
  • Printing Address Books from Microsoft Outlook and Exchange Server
  • Printing Labels or Envelopes for Microsoft Outlook Contacts
  • Printing Email Messages
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    This page is printer friendly
    Updated Jul 16 2008
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