You can use a rule to print messages as they arrive, but if you want to print attachments, you need to use an add-in or custom action. For most people, using an add-in is easier than writing a custom action (which require programming knowledge). Most add-ins offer more options than printing from Outlook normally would.
A macro to print attachments as messages arrive is also available. This macro prints attachments only, not the message.
Tools in the Spotlight
Sperry Software's Auto Print Pro for Outlook add-in is similar to their Auto Print tool, except that instead of being forced to print to a single printer, this add-in will allow you to set up a number of different "rules" so that emails from this person go to this printer, emails from that person go to that printer, etc. And just like the original add-in, this one will allow you to print just the emails, just the attachments, or both... with an unlimited set of rules.
Print Tools for Outlook will help you automatically print incoming and outgoing messages with attachments (as well as messages and attachments separately). The plug-in automatically unpacks and prints packed .ZIP and .RAR attachments, and supports manual and automatic modes. Used with Microsoft Outlook rules, the Print Tools plug-in allows you to create a system that will automatically print messages and/or attached files. You can specify (or forbid) which file types will be printed or print an attachment separately from its message.
Sperry Software's Auto Print Add-In for Outlook has support for Outlook 2010, both 32-bit and 64-bit. In addition, it now has the ability to print emails and/or attachments to any printer, not just the default printer. Margins, number of copies, print first page only - many new options are also now available, and Sperry Software now has fully functional 14-day trial versions on its entire product line.
Print your Outlook Emails the way you want. Outlook Printer allows you to customize the printing of your Outlook mails with an easy to use interface. Prints incoming e-mails automatically.
Print Agent for Exchange - a solution for Microsoft Exchange Server 2013, 2010, 2007, 2003, which allows to automatically print out the necessary emails and attachments. The product consists of three components - a management console, transport agents, installed on the Exchange server, and one or more services that are directly processed printing. A practical system of rules, including conditions, actions and exceptions, allows to define criteria for printing of really necessary messages and attachments. Print Agent for Exchange can print both email messages and attached files (images, html, PDF, txt).
Sperry Software's Print On Demand add-in for Outlook is being released for Outlook 2010. The add-in places convenient print buttons on the Outlook toolbar so that you can simply select the emails and/or attachments you want to print then click the Print Email, Print Attachments, or Print Both buttons. This new version now works with Outlook 2010, both 32-bit and 64-bit.
An updated macro to print Outlook email attachments as they arrive. This macro works with Outlook 2013 and older, 32 or 64-bit versions, with both 3 and 4 character Office file extensions.
The following pages address other Outlook printing issues: