Exchange Messaging Outlook
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Greetings! Welcome to Vol. 6, No. 6, of Exchange Messaging Outlook, a biweekly newsletter about Microsoft Exchange and Microsoft Outlook. The next issue of EMO will appear 4 weeks from today, on August 8, as we take a break from our usual biweekly schedule. Today's highlights:
Regular features:
Even after months of using Outlook 2002, I'm still finding little gems. Here's my latest crop:
If you use Word as your e-mail editor, for responses to HTML and rich-text messages, Outlook can use a different color each time you reply. When replies go back and forth several times on a given topic, this helps me figure out what I said in my first response and distinguish that from my latest response. You can turn this feature off or on in Word. Choose Tools | Options | General | E-mail Options. On the Personal Stationery tab, check the box for Pick a new color when replying or forwarding.
Outlook 2002 runs all e-mail messages in the more secure Restricted Sites zone, where script doesn't run and some ActiveX controls don't work. If you receive a rich HTML message with components that Outlook blocks, you can open the message and use the View | View in Internet Zone command (at your own risk) to get the full effect.
I connect to various SMTP servers via a broadband connection to the Internet, but often find myself wanting to change an outgoing message just after I send it. So, I really don't want messages to be sent immediately. With the File | Work Offline option checked, messages destined for an SMTP server stay in the Outbox until I use Tools | Send/Receive or the automatic scheduling for my send/receive groups kicks in.
Go straight to Microsoft's main web page for Office updates by choosing Help | Office on the Web. This is where you'll find tips, templates, critical updates and other downloads.
Even if you're not using Word as your e-mail editor in Outlook, you can take advantage of AutoCorrect. It's not just for fixing spelling mistakes. You can also use AutoCorrect to enter frequently used text with just a few keystrokes. To add new AutoCorrect entries, choose Tools | Options | Spelling | AutoCorrect Options. Type your shorthand characters in the Replace box and the text you want AutoCorrect to insert in the With box. For example, I created an AutoCorrect entry that replaces "oxp" with "Office XP." [NOTE: AutoCorrect in the regular editor does not work on HTML messages, only plain text and rich text.]
If you want to switch to a new archive file, you don't need to open the Properties dialog for every folder. Choose Tools | Options | Other, then click AutoArchive. On the AutoArchive dialog, you'll see a button for Apply these settings to all folders now. MSDN and TechNet updates I have spent a lot of time during the past couple of weeks with the content managers of Microsoft's MSDN and TechNet sites, trying to recover all the URLs broken when the sites were reconfigured. Some pages, including part of the MAPI documentation and the Exchange Applications Farm sample downloads, are still missing, but we hope to see them available soon. One thing I learned is that MSDN is going to be reaching out more to Outlook developers, which is great news. Already, they have a feedback address you can use to send your ideas to the content managers. For example, if you think MSDN needs an article for developers on how to adapt existing applications to the new Outlook security environment, you can send that comment to ODCWISH@Microsoft.com. They're interested in ideas from both novice and experienced developers. The recent content shuffle at the Microsoft Office web site left the order page for Office 2000 Developer 1.5 in limbo for a few days. It's back at http://www.microsoft.com/office/previous/developer/sr1.htm, and you have until Dec. 30, 2001, to place your order. Version 1.5 includes Office 2000 Premium SR-1 and Office Developer 2000 SR-1, plus the Workflow Designer for Exchange 2000 and other tools. It's free to all registered Office 2000 Developer users. Office Developer Connections Conference I will be speaking on Outlook development at the Office Developer Connections conference Oct. 4-5 in Scottsdale, Arizona -- covering Outlook security, Outlook reports, and what's new for developers in Outlook 2002. One of the sample applications that I'll be showing adds "merge to HTML e-mail" capability to Office XP, without raising the Outlook security prompts. The registration page should be available soon at http://www.msofficeconnections.com.MEC registration open Registration is now open for MEC 2001 in Orlando, Florida, Sept. 30 - Oct. 4. Exhibits open Sept. 30, with conference sessions beginning Oct. 1. Microsoft is now billing MEC as the "premier Exchange, Windows, and .NET Enterprise Servers event." Register at http://www.microsoft.com/MSCorp/corpevents/mec2001/reg.asp by August 24 to get a discount. MEC Europe will take place in Nice, France, Nov. 6-9. The web site at http://www.microsoft.com/europe/mec/ is expected to have registration details at the end of June. MEC Japan will be in Tokyo, Oct. 29-30 (a change from the August date that Microsoft gave earlier). No registration site yet. |
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New Utilities |
EPICENTER http://www.connectedsw.com/Epicenter.html Provides a way to distribute up-to-date address books from a central server via e-mail or the Web. For Exchange environments, it can help make the GAL available to non-MAPI clients. In non-Exchange environments, it gives you a centrally maintained address book compatible with Outlook and other mail clients. BETA. RIGHTFROM |
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Updated utilities |
ENTERPRISE CALENDAR http://www.slipstick.com/files/entcal2000.zip Update to the Exchange 2000 version of this sample application by Tom Howe that shows how to synchronize data from users' folders to a central public folder automatically. The included Office Calendar Read Me.doc paper explains the application in detail. EXCHANGE ARCHIVE SOLUTION Version 2.1 of this archiving tool for Exchange 2000 expands support to more than 20 languages. MSNBC PERSONAL UPDATE Patch available to allow the MSNBC digital dashboard to work with Outlook 2002. PERSONAL FOLDERS BACKUP Free backup utility from Microsoft, updated to work with Outlook 2002, as well as Outlook 2000. |
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Other new resources |
DEPLOYING MICROSOFT EXCHANGE 2000 SERVER CLUSTERS
WITH SP1 http://www.microsoft.com/Exchange/techinfo/deployment/2000/e2ksp1_cluster.asp White paper on planning, setting up and maintaining Exchange 2000 SP1 Enterprise Server on two-node clusters with Windows 2000 Advanced Server and four-node clusters with Windows 2000 Datacenter Server. WHAT'S NEW FOR MICROSOFT OUTLOOK 2002 DEVELOPERS New objects, properties, methods and events. |
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More Information |
ISSN 1523-7990 |
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Updated Apr 07 2008
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