Volume 23 Issue 22

Today's Highlights:

• Calendar Overlay and Schedule View
• Hide Shared Calendars in Outlook Mobile
• Find Users with Send On Behalf Permission
• Default Browser in Outlook

Calendar Overlay and Schedule View

An Outlook had a question about the Calendar overlays:

I manage 7 calendars in Outlook and I would like to have at least 6 of them overlapped in the same view, but when I select the 5th, the view changes to something different. Is there any way to view more than 4 calendars overlapped keeping them as when I overlap 2 or 3.

That "something different" is the Schedule View. It's supposed to make it easier to view a large number of calendars.

Yes, you can view more in the overlay mode. By default, when you select 5 or more calendars, Outlook switches to the Schedule view. You can switch back to Month or a Day view on the View menu by choosing Month or disable Schedule view in File, Options, Calendar. If you like Schedule view, you can change how many calendars are selected before switching to or from Schedule view.

While we’re discussing Schedule View, a client preferred using Schedule view but thought it was “broken” because very few of his appointments were showing on it. A little investigation showed that most of his appointments were set to Free. By default, Schedule view only displays appointments that are marked Busy, Out of Office, Working elsewhere or Tentative.

If you use Schedule view and want to see Free appointments, you’ll need to enable the option for ‘When in Schedule View, show free appointments’. Or set your appointments to one of the Busy states.

Hide Shared Calendars in Outlook Mobile

This calendar question came from a person who synced his mailbox with the Outlook mobile app but doesn’t want to see the shared calendars on his phone.

In Outlook on the desktop, there is an option to hide but not remove Shared Calendars. Is this possible in Outlook for iOS? When I remove a Shared Calendar from Outlook on my phone, the calendar is removed as a Shared Calendar from my account.

The new calendar sharing experience syncs the shared calendars with your mailbox, so they are available on mobile devices. While you can't stop the calendar from syncing (if you want to keep it in Outlook desktop), you can hide it on the phone.

If you don’t want to view any of your calendars, untick them so the events aren’t visible. While viewing the calendar module. click the bars to expand the menu and then uncheck the calendars you don’t want to view.

Tip: to change the calendar color, click the gear (cog) icon to the right of the calendar name.

Find Users with Send On Behalf Permission

An administrator wanted to get a list of users who has Send on Behalf permission on mailboxes.

You can get a list of all mailboxes and the users assigned send on behalf permissions using this cmdlet, which creates a CSV file with the accounts assigned send on behalf permissions in a semicolon separated list.

Get-Mailbox | where {$_.GrantSendOnBehalfTo -ne $null} | select Name,Alias,UserPrincipalName,PrimarySmtpAddress,@{l='SendOnBehalfOf';e={$_.GrantSendOnBehalfTo -join ";"}} | Export-CSV "D:\SendOnBehalf.csv"

If you just want to see who has send on behalf permissions on a specific mailbox, use this cmdlet, replacing mailbox-alias with their alias or email address.

Get-Mailbox mailbox-alias | select Name,Alias,UserPrincipalName,PrimarySmtpAddress,@{l='SendOnBehalfOf';e={$_.GrantSendOnBehalfTo -join ";"}} | Export-CSV "D:\SendOnBehalf.csv"

To display the results in the PowerShell window, use
Get-Mailbox mailbox-alias | where {$_.GrantSendOnBehalfTo -ne $null} | select Name,Alias,PrimarySmtpAddress,GrantSendOnBehalfTo

Default Browser in Outlook

This user wondered why Outlook uses Internet Explorer when selecting the View in Browser option.

My default browser is Edge, however. when I use the View in Browser option, the message s opened in Internet Explorer, not my default browser. How do I make Outlook use Edge?

The short answer is “you can’t change it”. Sorry.

The longer answer is when you use “Click here to view in browser", Outlook saves the message as a web page, using MHTML file type. This is an self-contained archive file type, unless a normal web page where embedded images are stored as separate file, the MHTML is one file. Unfortunately, Edge can’t open this file type.

New & Updated Exchange KB Articles

'Exception has been thrown by the target' error in a hybrid deployment of Office 365 and your on-premises environment
https://support.microsoft.com/help/2626696

'Show a Room list' option isn't displayed in the Room Finder pane in Outlook
https://support.microsoft.com/help/3191297

'The Delegates settings were not saved correctly' when you try to add a user to Exchange Server 2013 from Microsoft Outlook
https://support.microsoft.com/help/3132513

A user cannot create new rules in Outlook or Outlook Web App
https://support.microsoft.com/help/2622933

Can't open a shared folder in Outlook on the web in Exchange Server
https://support.microsoft.com/help/3152857

Can't send an email message when Full Access permission is granted to a shared mailbox in Exchange Server
https://support.microsoft.com/help/3045224

Default folder is missing in Outlook and Outlook on the web
https://support.microsoft.com/help/2992093

Email messages that are sent from the on-premises environment to Office 365 show email addresses instead of display names in the From field
https://support.microsoft.com/help/2663556

Meeting request isn't processed by the room mailbox in Exchange Online
https://support.microsoft.com/help/3191287

Out-of-office replies and voting options in email between on-premises and Exchange Online users appear incorrectly
https://support.microsoft.com/help/3070442

Synchronization fails after mailbox items changed via EWS calls in cached mode Outlook client
https://support.microsoft.com/help/4093129

You can't create new Outlook profiles, view free/busy information, or connect to a shared mailbox or a public folder in Office 365
https://support.microsoft.com/help/3049615

You can't view mailbox folders on an Exchange ActiveSync or Outlook client after an IMAP migration
https://support.microsoft.com/help/3050475

New & Updated Office 365 KB Articles

Accessing other peoples mailboxes in Office 365
https://support.microsoft.com/help/10048

Creating and managing resource mailboxes in Office 365
https://support.microsoft.com/help/10063

Microsoft Teams now the primary client for meetings and calling in Office 365
https://support.microsoft.com/help/4465277

Office 2019 Commercial Preview frequently asked questions
https://support.microsoft.com/help/4133312

Sharing calendar and contacts in Office 365
https://support.microsoft.com/help/10157

Troubleshooting free/busy issues in Exchange hybrid environment
https://support.microsoft.com/help/10092

Unexpected search results when you use double quotation marks to search items in a mailbox in Outlook
https://support.microsoft.com/help/3054852

Update adds a Group Policy to disable the Do Not Send a Response option in Outlook 2013 or hide it in Outlook 2016, 2019 and Outlook for Office 365
https://support.microsoft.com/help/3085591

New & Updated Outlook KB Articles

All users' free/busy info shows in Office 365 modern group calendar
https://support.microsoft.com/help/4057584

Attachment saving scenarios do not work as expected in Outlook 2016
https://support.microsoft.com/help/4090818

Cached Exchange Mode Sync Setting incorrectly displayed in GPMC in Outlook
https://support.microsoft.com/help/4057720

Can't view Office 365 IRM-encrypted message for Dynamic Distribution group
https://support.microsoft.com/help/4459264

Error message when you add a .pst or .ost file in Outlook 2016
https://support.microsoft.com/help/4051806

Error when you try to decrypt a message by using a 3DES certificate in Outlook 2016
https://support.microsoft.com/help/4459215

Formatting lost when editing the HtmlBody property of an Outlook item by using the Outlook object model
https://support.microsoft.com/help/4020759

MAPI_E_EXTENDED_ERROR (0x80040119) when writing data to a folder in an Outlook .pst file
https://support.microsoft.com/help/4021949

Microsoft Dynamics 365 for Outlook is unable to render webpages after installing the October 2017 Microsoft Outlook security update
https://support.microsoft.com/help/4049314

Organizer's meeting outdated after delegate sends update on their behalf
https://support.microsoft.com/help/4134851

Outlook asks for password repeatedly when it uses MAPI over HTTP
https://support.microsoft.com/help/4051374

Outlook crashes when you call IMAPIProp::GetProps on a stale MAPIOBJECT
https://support.microsoft.com/help/4131515

Outlook for Windows and Outlook on the web unexpectedly display File folder
https://support.microsoft.com/help/4058548

Outlook search folders show unexpected mail items with an empty subject
https://support.microsoft.com/help/4035436

Search results displayed without message preview text in Outlook 2016
https://support.microsoft.com/help/4230295

September 4, 2018, update for Outlook 2016 (KB4092462)
https://support.microsoft.com/help/4092462

Synchronization fails after mailbox items changed via EWS calls in cached mode Outlook client
https://support.microsoft.com/help/4093129

The Inbox Repair tool (Scanpst.exe) can run multiple passes in Outlook 2016
https://support.microsoft.com/help/4055729

You can't add an Internet calendar in Outlook
https://support.microsoft.com/help/4025591

You can't expand a nested contact group and 'Unknown' is displayed in the group name in Outlook
https://support.microsoft.com/help/4293589

Other Resources

Coming Soon: Simplified Ribbon and Folder List Changes
Outlook's new simplified ribbon with one row of buttons and other feature changes.

Change your Password and Server Settings in Outlook 2016
How to change the email account password and server settings in Outlook's Simplified Account settings.

Multiple Email Signatures in Office 365?
Use Template addins to insert text into email messages in Outlook on the web or Outlook installed in Windows or Mac.

Use Powershell to configure Automatic Replies
Use PowerShell to set up Automatic replies (out of office) . Check or change the dates, change the message, enable or disable automatic replies.

Office 365 Roadmap