Two Exchange online users had questions about signatures this week. The first user wanted to have multiple signatures:
I want to have different signatures setup in Outlook as I did on the Desktop version. Is this possible?
The second user wanted to use signatures to insert boilerplate text, as he does on the desktop.
While Outlook on the web doesn’t have an option for multiple signatures, the mailbox has a built-in template addin, My Templates, and there is at least one template addin in the Office store, Template Phrases. The templates you create will be available in both Outlook on the web and in Outlook desktop.
Use these addins to create additional signatures or text to insert into a message.
In Outlook on your desktop, the template addin adds a button to the ribbon. Click to it choose templates to insert or to create new templates.
You can paste formatted text into My Templates addin.
To use the templates in Outlook on the web, open a new message or a reply and expand the menu in the toolbar at the bottom of the compose window. My templates should be enabled by default or click Get addins to find more (use template as the search term). I use Template phrases but if you need formatted text, use My templates as it supports formatted text.