Volume 23 Issue 21

Today's Highlights:

• Change your password and other settings in Outlook 2016
• When was Out of Office Reply enabled?
• Email Signatures in Office 365
• Coming Soon: Simplified Ribbon

Change your password and other settings in Outlook 2016

Thanks to the new simplified Account Setting dialog in Outlook, the password field and server settings are no longer accessible through the File, Account Settings dialog. While Outlook will ask you to enter the password on the next send and receive, you can use the Reset Mail Settings button in the bottom left of the dialog to reset the account.

If you want to check the server and port settings, customize IMAP Sent and Deleted folder settings or change the password before Outlook asks for it, you can access the full account settings dialog through the Send and Receive settings dialog. Accessing the properties dialog from Send/Receive Settings is not new, but for the most part, it was just another way to get into properties dialog.

Press Ctrl+Alt+S to open Send/Receive settings. (You can also open it from File, Options, Mail or from the Send/Receive menu > Send/Receive Groups > Define Send/Receive Groups.)

1. Click Edit.
2. Select the account
3. Click Account Properties.
4. Enter your new password then click OK to save and close the dialog.

You can also access the old dialog through the profile setup dialog, accessible through File, Account Settings, Manage Accounts or Control Panel, Mail.

After opening Mail Setup dialog, click Email accounts (or the Show Profiles button if you have more than one profile). Double click on the account name to open the older Change Account dialog.

Note that you can only change POP3, IMAP, and SMTP passwords using these methods. Outlook.com, Office 365 Exchange online, and other Exchange users can either wait for Outlook to ask for the password. You can also delete the credential from Credential Manager to force Outlook to bring up the password dialog.

When was Out of Office Reply enabled?

An Office 365 administrator wanted to how to find out when a user activated their Out of Office message.

While you can't find out when automatic replies were set up, you can get the start and end times.

Use the Get-MailboxAutoReplyConfiguration to get the scheduled start and end dates using PowerShell.

For a simple list of start and end times for all users, use this cmdlet.
Get-Mailbox -ResultSize Unlimited | Get-MailboxAutoReplyConfiguration | Where-Object { $_.AutoReplyState -ne "Disabled" } | Select

If you want the results in a file, you can add the Export-CSV parameter at the end of the cmdlet.
| Export-CSV OutOfOffice.csv -NoTypeInformation

To see the details for a specific user, use this cmdlet:
Get-MailboxAutoReplyConfiguration -identity alias

In addition to getting the start and end times, you can also change the out of office settings for any user using the Set-MailboxAutoReplyConfiguration cmdlet.

To change the dates, use the StartTime and EndTime parameters. Note: you may need to  use UTC time. (If you use just the date you don’t need to enclose it in quotes, but need to use quotes if you include the time.)

Set-MailboxAutoReplyConfiguration –identity alias –EndTime “9/18/2018 11:00 AM”

To turn Out of Office off use -AutoreplyState disabled and to turn it on, use -AutoReplyState enabled:
Set-MailboxAutoReplyConfiguration –identity alias –AutoreplyState disabled

To change the Out of Office message, you’ll use the InternalMessage and ExternalMessage message parameters.

Set-MailboxAutoReplyConfiguration –identity alias –InternalMessage “I’m out of the office today.” –ExternalMessage “I am out of the office today”

Put it all together like this to enable automatic replies at a specific time and with a specific reply:
Set-MailboxAutoReplyConfiguration -identity alias -AutoReplyState Scheduled -StartTime "9/14/2018 1:00 PM" -EndTime "09/18/2018 9:00 AM" -InternalMessage "I'm out of the office today." -ExternalMessage "I am out of the office today"

For more information and additional parameters, see Set-MailboxAutoReplyConfiguration

Email Signatures in Office 365

Two Exchange online users had questions about signatures this week.

The first user wanted to have multiple signatures: “I want to have different signatures setup in Outlook as I did on the Desktop version. Is this possible?” while the second users wanted to use signatures to insert boilerplate text, as he does on the desktop.

While Outlook on the web doesn’t have an option for multiple signatures, the mailbox has a built in template addin, My Templates, and there is at least one template addin in the Office store, Template Phrases. The templates you create will be available in both Outlook on the web and in Outlook desktop.

Use these addins to create additional signatures or text to insert into a message.

To use the templates in Outlook on the web, open a new message or a reply and expand the menu in the toolbar at the bottom of the compose window. My templates should be enabled by default or click Get addins to find more (use template as the search term). I use Template phrases but if you need formatted text, use My templates as it supports formatted text.

In Outlook on your desktop, the template addin adds a button to the ribbon. Click to it choose templates to insert.

Coming Soon: Simplified Ribbon

Office Insiders who enabled “Coming Soon” can experience the new Simplified Ribbon. This is a one row toolbar, with the most used commands visible, with other commands in an overflow menu.

Users who hide the ribbon can now have some buttons visible, without wasting a lot of screen space. Users who keep the ribbon open can recover some of the screen space the full ribbon wastes. If you need to access the full ribbon, it’s one click away.

I like the simplified ribbon a lot. My only complaint is that it’s a separate ribbon to customize. Any customizations you make to the classic ribbon are not in the simplified ribbon. It’s an extra step to show the classic ribbon and find my customized commands.

I don’t like some of the other changes in Coming Soon, including a new compose message header. The font in the To/CC/BCC fields appear to be a little larger but the header area is huge and wastes a lot of space on smaller screens.

New & Updated Exchange KB Articles

Update Rollup 24 for Exchange Server 2010 Service Pack 3
https://support.microsoft.com/help/4458321

Users in a hybrid deployment can't access a shared mailbox that was created in Exchange Online
https://support.microsoft.com/help/3129334

New & Updated Office 365 KB Articles

Accessing other peoples mailboxes in Office 365
https://support.microsoft.com/help/10048

Changes to the Office 365 ProPlus system requirements (February 1, 2018)
https://support.microsoft.com/help/4076504

Can't manage Send on Behalf permissions for shared mailboxes in the EAC
https://support.microsoft.com/help/2988058

Directory synchronization to Azure Active Directory stops or you're warned that sync hasn't registered in more than a day
https://support.microsoft.com/help/2882421

How to change the AD FS 2.0 service communications certificate after it expires
https://support.microsoft.com/help/2921805

Microsoft SharePoint On-Premises Safari Browser Plugin for Office 2016 for Mac 15.25.0 release
https://support.microsoft.com/help/3183199

September 2018 updates for Microsoft Office
https://support.microsoft.com/help/4459402

September 4, 2018, update for Office 2013 (KB4092469)
https://support.microsoft.com/help/4092469

September 4, 2018, update for Office 2016 (KB4011670)
https://support.microsoft.com/help/4011670

September 4, 2018, update for Office 2016 (KB4018371)
https://support.microsoft.com/help/4018371

September 4, 2018, update for Office 2016 (KB4032237)
https://support.microsoft.com/help/4032237

Sharing calendar and contacts in Office 365
https://support.microsoft.com/help/10157

New & Updated Outlook KB Articles

Can't view Office 365 IRM-encrypted message for Dynamic Distribution group
https://support.microsoft.com/help/4459264

Error when you try to decrypt a message by using a 3DES certificate in Outlook 2016
https://support.microsoft.com/help/4459215

Errors when you start Outlook, and your Windows user account contains Unicode characters
https://support.microsoft.com/help/961100

How to open a shared calendar from an Outlook sharing invitation
https://support.microsoft.com/help/10106

September 2018 updates for Microsoft Office
https://support.microsoft.com/help/4459402

September 4, 2018, update for Outlook 2016 (KB4092462)
https://support.microsoft.com/help/4092462

Other Resources

Change your password in Outlook 2016
How to change your email password and check POP and IMAP server settings in Outlook 2016.

Prevent Meeting Forwarding
This is rolling out to Outlook for Windows and Outlook on the web.

September 2018 updates for Microsoft Office

September 2018 Non-Security Office Update Release