Volume 23 Issue 23

Issue Date: October 11, 2018 « Previous Issue | Next Issue »

The following articles were included in our Exchange Messaging Outlook (EMO) newsletter published on October 11, 2018.

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Create Rules using PowerShell

An administrator had a problem: “We have 365 OWA users that don't work every day. I can't see a way to set up a rule to forward any received emails to another user on those days.“

You missed the rule condition to apply the rule to mail received after a specific date and/or before a specific date. While this would work for your users, you need to be aware that this applies to whole days so if you set it up ahead of time, it will either apply to all mail received while the user is working that day or it wont kick in until midnight. This rule is available in Outlook on the web as well as in Outlook desktop.

If the user has Outlook installed on the desktop, she could set up a automatic reply (out of office) rule to forward mail and configure it to begin when she leaves for the day and turn off when she returns. (As long the user doesn't enter text into the autoreply message field, it will not send an out of office reply to everyone.) Or, again only in Outlook on the desktop, you could use reminders and macros to turn a rule off and on automatically.

Setting up rules in Outlook on the web for even a month of time off will be a chore, however, the administrator can use PowerShell to create and edit rules. (It might be easier to share the user’s mailbox with another user or use a shared mailbox to receive important emails. )

To create a new rule, use the New-InboxRule cmdlet:
New-InboxRule -mailbox alias@domain.com -name ForwardTo -ReceivedAfterDate 10/15/2018 -ReceivedBeforeDate 10/16/2018 -ForwardTo alias2@domain.com

To edit an existing rule, use the Set-InboxRule comdlet
Set-InboxRule alias@domain.com\ForwardTo -ReceivedAfterDate 10/10/2018 -ReceivedBeforeDate 10/11/2018 -ForwardTo alias2@domain.com

To remove a specific rule, use
Remove-InboxRule -Mailbox alias@domain.com -Identity “Rule Name”

To remove all uses, use this cmdlet:
Get-InboxRule -Mailbox alias@domain.com | Remove-InboxRule

To enable or disable rules, use these cmdlets:

Enable-InboxRule "Rule name" -Mailbox alias@domain.com
Disable-InboxRule -Identity "Rule name" -Mailbox alias@domain.com

Colorless icons in Outlook 2016

There are a lot of threads in the forums complaining about the “anemic” look to Outlook’s Icons. These colorless icons are the new "Office look". While Office Insiders have had these icons for a few weeks, they are just now hitting more Office 365 subscribers. Judging from the complaints I’ve seen, many users are not happy.

It took me a couple of weeks to get used to the new icons, especially the delete icon (the X is gone, replaced by a trash can), but I like them now, especially with the new Simplified ribbon (another feature that will probably generate complaints).

From the message center in Office 365 Admin:

Users will see new colors and scalable icons in the topline ribbon for Desktop (Windows) versions of the apps. These updates will show new modern icons that are simpler and more accessible, and a ribbon experience that highlights the rich collaboration features available in the Office apps.

We began gradually rolling this out to Targeted Release organizations in late September. It will roll out to all Office 365 organizations over the course of the next few months, and we anticipate rollout completion by the end of the year.

OneNote is missing

I've had a lot of users asking what happened to the Send to OneNote button in Outlook. Others just wanted to know what happened to OneNote.

An upgrade happened and OneNote 2016 is no longer included with the Office 365 or Office 2018 installations. Microsoft is encouraging users to use the Windows 10 OneNote app instead. However, if you want to use the desktop version, you can download it at http://www.onenote.com/download.

If you install Onenote 2016 and it is saying it's unlicensed, see
OneNote 2016 is missing after installing Office 2019 or Office 365
Also see Frequently Asked Questions about OneNote in Office 2019

New Office 365 Home Policies

Along with the release of Office 2019, Microsoft had some good news for Office 365 Home subscribers. Home subscribers can share their subscription with 5 additional users, for 6 users per account. Licensing also changed and now allows each user to be signed in to 5 devices at once.

For more information, see Share your Office 365 Home subscription with up to five people

New & Updated Exchange KB Articles

Description of the security update for Microsoft Exchange Server 2013 and 2016: October 9, 2018
https://support.microsoft.com/help/4459266

Developer support limitations for public protocols
https://support.microsoft.com/help/2269506

New & Updated Office 365 KB Articles

'AADSTS65005' error when you try to sign in to Microsoft Cloud services
https://support.microsoft.com/help/3124219

A 21Vianet user may be repeatedly prompted for Exchange credentials after signing into the Lync client
https://support.microsoft.com/help/2960815

How to revert to an earlier version of Office 2013 or Office 2016 Click-to-Run
https://support.microsoft.com/help/2770432

Microsoft Teams now the primary client for meetings and calling in Office 365
https://support.microsoft.com/help/4465277

October 2018 updates for Microsoft Office
https://support.microsoft.com/help/4464656

Preparing for TLS 1.2 in Office 365
https://support.microsoft.com/help/4057306

Product IDs that are supported by the Office Deployment Tool for Click-to-Run
https://support.microsoft.com/help/2842297

Update adds a Group Policy to disable the Do Not Send a Response option in Outlook 2013 or hide it in Outlook 2016, 2019 and Outlook for Office 365
https://support.microsoft.com/help/3085591

What's New in Office 365
https://support.microsoft.com/help/4043922

New & Updated Outlook KB Articles

Can't open an attachment in Outlook by double-clicking it
https://support.microsoft.com/help/3106898

Description of the security update for Outlook 2016: October 9, 2018
https://support.microsoft.com/help/4461440

Developer support limitations for public protocols
https://support.microsoft.com/help/2269506

How to import .nk2 files into Outlook
https://support.microsoft.com/help/2806550

Managing and distributing Outlook Visual Basic for Applications (VBA) projects
https://docs.microsoft.com/outlook/troubleshoot/deployment/manage-distribute-outlook-vba-project

MAPI is the only supported way to programmatically change profiles
https://support.microsoft.com/help/266352

Other Resources

Calendar Overlay and Schedule View
Viewing calendars in overlay, schedule view, or as individual calendars.

Prevent Users from Forwarding Mail to Internet Addresses
The problem: when users leave the company, they create server side rules to forward their mail to an outside address. An administrator wanted to know if there was a way to clear rules in Outlook or with a PowerShell command. Yes, you can use PowerShell to check for and remove forwarding rules. Use the first

Change your Password and Server Settings in Outlook 2016
How to change the password and server names or ports in Outlook 2016 with the new Simplified accounts dialog.

Remove prefix from Gmail meeting invitations
Use Outlook VBA to remove the words Invitation and Updated invitation from meetings received from Gmail users.

October 2018 updates for Microsoft Office

OneNote 2016 is missing after installing Office 2019 or Office 365