Exchange Messaging Outlook
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This issue sponsored by: Sherpa Software ♦ Sperry Software ♦ SonaSoft Today's highlights:
Regular features:
Problems Opening Message Attachments?We're seeing reports of problems opening attached messages (*.msg),
which are often sent using "Forwarded as attachment". Many of those
who initially complained had recently installed Outlook 2003 SP3 and
many blamed the problem on a bug in the service pack. They were also
using Google Desktop Search and had recently installed an updated
version.
As it turns out, it's not related to Outlook 2003 SP3. Any Outlook user with a newer beta build of Google Desktop Search may have problems opening forwarded messages (*.msg attachments). The solution? It's reported that you can go to Settings, Options and uncheck the "Use Documents and Spreadsheets to open certain file types box. If this doesn't work for you, uninstall Google Desktop Search and reinstall the previous version. Search in Exchange 2007Content indexing in Exchange 2003 has been replaced with a more
formal Exchange Search service. The Search Indexing Service shows up
in Task Manager as Microsoft.Exchange.Search.ExSearch.exe. Microsoft
Search (Exchange) is listed as msftesql.exe. The entire information
stores are indexed by default, both messages and attachments, where
possible. Indexes are updated dynamically, and not dependent on some
static schedule. New content is added to the index as soon as
possible after arrival.
Outlook Web Access search queries filter the index right on the Exchange Mailbox server using Exchange Search. Outlook 2007 Instant Search uses the Windows Desktop Search component which is included in Vista and a downloadable application for Windows XP. Instant Search maintains a local index on the client and indexes .pst and .ost file content. But what if Outlook is in Online Mode and therefore not using an .ost? Well certainly, the client does not reach into the Exchange store and attempt to maintain a local index of the mailbox stored on the server. Searches executed in Outlook 2007 in Online Mode use Exchange Search. In order to search the content of attachments, Outlook 2007 Online Mode must be used. Windows Mobile Devices can execute searches on the server as well when using Exchange Activesync. Searches are performed locally on the device and in the mailbox on the server returning results through Activesync. Exchange Search service reports issues to the Application Event Log. You can verify that Exchange Search is functioning through the Exchange Management Shell as follows: [PS] c:\>Test-ExchangeSearch   To run this cmdlet, the administrator needs to be a local admin on the Exchange server being queried and a member of the Exchange Administrators Group. This cmdlet creates a unique message and attachment in a mailbox and tells Exchange Search to find it. By default, the System Attendant mailbox is used, but the -Identity parameter allows the administrator to assign a mailbox to test against. Other parameters allow specific Domain Controllers be used or certain Exchange Servers with the mailbox role installed. By default, the local Exchange Server is used when the cmdlet is run on Exchange. The administrator can also tell the test how long to wait between creating the test message and searching for it. This value is assigned using the -IndexingTimeout parameter and helps test the timeliness of the dynamic Indexing process. The output for this cmdlet is very simple and indicates either a search success or failure within the timeout period. Figure 1 shows a successful test. Note: You need Exchange 2007 Update Rollup #3 or higher to execute Test-ExchangeSearch against remote Exchange servers in other domains in the forest. See MS KB 936337. Error message when you run the Test-ExchangeSearch cmdlet across domains in an Exchange 2007 environment: "The operation could not be performed because of a service" http://support.microsoft.com/kb/936337 William Lefkovics Technical Director, Mojave Media Group, LLC Frequently Asked Questions about the CalendarThe following questions have been asked repeatedly over the last few weeks. Show the TimeQ: How do I show (or hide) the start time in the monthly calendar?
Hide the Meeting Organizer Q: How do I hide the Organizers name in a view? See More Navigation Calendars
Q: How do I show more than one calendar in the navigation pane?
See More Days in Outlook Today
Q: How do I show more days in Outlook Today? When I select the
"Customize Outlook Today" there is a selection for the number of
days to be viewed but it only goes to 7 days. Missing Free/Busy Information
Q: I am trying to schedule a meeting in January and when I invite
attendees, starting with January 1, 2008, it shows "no information"
for their schedule. If the default is 2 months, is Free/Busy data
cut off on January 1? |
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New Utilities |
Alphabet4Contacts |
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Updated Utilities |
Advanced Exchange Recovery http://www.datanumen.com/aexr/index.htm Advanced Exchange Recovery (AEXR) is a powerful tool to repair and recover corrupted Microsoft Exchange offline storage (.ost) files. When disaster occurs on Microsoft Exchange server, such as server crashes, the Exchange offline storage files (.ost) on the client computer still contain the mail messages and all other items of your Exchange mail account. AEXR can scan the orphaned OST files and recover your mail messages and other items, including folders, posts, appointments, meeting requests, contacts, distribution lists, tasks, journals and notes. The recovered items are saved in PST format readable by Outlook, Other important features are: support to recover attachments, support to recover deleted items, support to recover oversized 2GB OST files, support to convert OST files into PST files. Advanced Outlook Repair http://www.datanumen.com/aor/index.htm Advanced Outlook Repair (AOR) is a powerful tool to repair and recover corrupted Outlook PST files. Main features: support Outlook 97, 98, 2000, 2002, 2003 and 2007; support to recover mail messages, folders, posts, appointments, meeting requests, contacts, distribution lists, tasks, task requests, journals and notes in PST files; support to recover attachments; support to recover deleted Outlook items; support to recover oversized 2GB PST files; support to split the output PST file into several small ones; support to recover password protected PST files; support to convert PST file from Outlook 97-2002 format into Outlook 2003/2007 format. C2OutlookExport http://www.codetwo.com/pages/freeware/outlook_export.php C2OutlookExport is an easy to use free tool for exporting data from Microsoft Outlook to CSV text files. It can export much more data, than build-in export functionality in Outlook. It allows also for exporting user-defined properties from Outlook items, it is faster and easier to use. The program supports data export from all types of folders: Contact, Calendar, E-mail, Post, Task, Journal, Notes. Version 1.2.3 EasyRecovery EmailRepair http://www.ontrackdatarecovery.com/file-recovery-software/ Repair corrupted .pst and .ost files and those exceeding the 2gb limit. Retrieve deleted items from Outlook folders. Can access password-protected .pst files. Can also repair and restore Outlook Express data. EverNote http://www.evernote.com/en/products/evernote/ EverNote is designed to give users a single place for all types of notes and information and to make them instantly accessible at anytime. Store and quickly access typed and handwritten memos, webpage excerpts, emails, phone messages, addresses, passwords, brainstorms, sketches, documents and more. Instantly export web content into EverNote by customizing the top button bar in Internet Explorer, Outlook, Mozilla Firefox or Thunderbird to include an 'Add to EverNote' button along with context menus. Version 2.2, available in Free and Plus versions. Ontrack Data Recovery http://www.ontrackdatarecovery.com/ Ontrack Data Recovery solutions for email recovery include complete data recovery services and two software tools developed to help administrators recover and/or repair email files. OnTrack PowerControls http://www.ontrackpowercontrols.com/?osite=US Retrieve any data directly from any unmounted Exchange .edb or log file -- in other words, directly from your backup file -- and restore it to an Exchange mailbox or Personal Folders .pst file. Can also restore an online backup from different backup tools to an alternate location. SmartDL http://www.imanami.com/products/smartdl/default.aspx?p=Slipstick_Adlink Build distribution lists based on queries against the Exchange 5.5 directory or Active Directory, either with or without Exchange Server, or from files, databases, or other external sources. Also provides tools for managing all types of DLs and groups and printing DL lists. WebDIR http://www.imanami.com/products/webdir/default.aspx?p=Slipstick_Adlink Imanami's Web-Based Directory Management application enables users to update their own directory information, change their own password as well as create, delete and manage groups - all - through any Web browser and end users can opt-into or opt-out of groups with out any time being required from an administrator. Administrators gain access to administrative tasks via any browser and do not have to rely on being in a designated location to administer password resets, groups changes and directory attributes. Now supports Windows Live to map addresses. A free 30-day evaluation is available. Version 4 |
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New Exchange Knowledge Base Articles |
A user has an e-mail address of <cn>@domain.com instead of <mailnickname>@domain.com
when you create multiple users in Exchange 2003 http://support.microsoft.com/?kbid=942113 Error message when you try to install Exchange Server 2007: "[ERROR] Access to the path '<Drive_Letter>:\Setup\ServerRoles\Common\64' is denied" http://support.microsoft.com/?kbid=943507 Inline attachments are converted to inline hyperlinks in an RTF e-mail message that is sent from an Exchange 2007 organization http://support.microsoft.com/?kbid=940329 Non-English characters in the subject of an e-mail message are replaced with question marks when the message is received in Outlook 2003 in an Exchange 2007 organization http://support.microsoft.com/?kbid=940710 The Microsoft Exchange Information Store service stops unexpectedly for several minutes when you restart a computer that is running Exchange Server 2003 http://support.microsoft.com/?kbid=943193 You cannot find IMAP4 folders that you created in an Exchange Server 2007 environment when you use OWA 2007 Light to access your Inbox http://support.microsoft.com/?kbid=941552 |
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New Outlook Knowledge Base Articles |
Description of the Outlook 2007 Junk E-mail Filter update: November 13, 2007 http://support.microsoft.com/?kbid=943559 Description of the Outlook 2003 Junk E-mail Filter update: November 13, 2007 http://support.microsoft.com/?kbid=943552 Description of the Outlook 2002 post-Service Pack 3 hotfix package for daylight saving time changes in 2007 http://support.microsoft.com/?kbid=943879 When you view any 2007 Office system Service Pack 1 update under "Add or Remove Programs" in Control Panel, the title of the update contains garbage characters http://support.microsoft.com/?kbid=943081 |
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More Information |
ISSN 1523-7990 |