How to open shared folders using OWA perplexes many users, since
there is no "Open shared folder" menu they can use. As long as you
know the alias or SMTP address of the shared mailbox and the path of
any shared subfolders, you can open shared folders while using OWA.
Users will access rights to the mailbox need just the alias and will
be able to see the full shared mailbox in OWA. You'll also need the
proper permissions, which are the same as for sharing folders within
Outlook: at least "Folder visible" on the mailbox root (Outlook
Today folder) and Reviewer permission on the shared folders.
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An Outlook user recently asked "Is there a way to print reminders in
Outlook?"
Outlook doesn't offer a predefined way to do this but you can create
a custom view which will show the reminder times and print it. While
it works as expected for individual appointments, recurring events
will show only the reminder for the first occurrence. It also won't
display the new reminder time for snoozed reminder, as this doesn't
change the value stored in the reminder field.
The reminder is stored in the Remind Beforehand field, as a number
in minutes, not as a specific date and time. Ie, it contains 15, not
10/31/2007, 12:45 PM.
You can easily convert it to a date and time with a custom field
which subtracts the minutes in the Remind Beforehand from the start
time's date and time:
DateAdd("n",-[Remind Beforehand],[Start])
This formula allows you to add, or in this case, subtracts the value
of remind beforehand field from the minutes field of the
appointment's start time.
Open the Field Chooser dialog, click New, enter a name for the field
and select Formula for the field type. Type or paste the formula in
the Formula field. Then drag the new field to the view.
A step-by-step version with screen shots can be found at
Creating a Custom Field for the Reminder Time
http://www.outlook-tips.net/beginner/remindertime.htm
A wish of many delegates is the ability to delete messages from the
shared mailbox and have the items moved to the mailbox's Deleted
Items folder, not their own Deleted Items folder.
This is one wish that the administrator can grant, provided the user
has at least author rights to the shared mailbox's Deleted Items
folder.
Add the DWORD DelegateWastebasketStyle, with a value of 4, to this
key:
HKEY_CURRENT_USER\Software\Microsoft\Office\xx.0\Outlook\Options\General
Replace the xx with the correct Outlook version number. A value of 8
uses the default Deleted Items folder.
The Insert signature function found in the Outlook editor was often
used to insert text blocks, leaving those who upgraded to Outlook
2007 without an obvious way to insert large blocks of text. While
Autocorrect can be used, it had a limit of 255 characters, generally
not enough to handle inserting boilerplate text blocks.
Enter Quick Parts, a new feature of Office 2007, replacing AutoText
in older Office versions.
To create Quick Parts:
- Type the text you want to use in a Quick Part into a new email
message.
- Select the text block and click the Quick Parts icon (look for it
on the Insert ribbon)
- Select Save selection to the Quick Part Gallery, at the bottom of
the flyout.
- Complete the New Building Block dialog and click Ok to save it.
To Use a Quick Part:
Click on the Click Part button and select the text block you want to
insert.
Right click on a block for editing options and a menu of locations
(header, footer etc) where it should be inserted. Edit properties
brings up the Building Block dialog, allowing you to change the
name, category or other options. The Organize and Delete dialog
includes a preview pane to display the contents of selected blocks
along with options to edit properties, delete blocks, and insert
blocks.
While Word has a Quick Part gallery and Outlook uses Word as the
email editor, they don't share quick parts. If you want the same
text block available in both Word and Outlook you'll need to add it
to each program's Quick Parts gallery.
To save short phrases as AutoComplete text, enter the text and
select it, then open the Editor options (at the bottom right of the
Office orb menu, formerly known as File menu). Browse to Proofing,
Autocorrect button. You'll need to use a unique entry in the Replace
field.
As handy as Quick Parts are, if they don't meet your needs,
applications which can replace some of the functionality of the
Insert Signature function include Outlook add-ins such as Sperry
Software's Quick Text hotkeys Email Template. You can also use
Windows macro utilities, such as ActiveWords, which can insert text
blocks into Word, Notepad or other applications. Because ActiveWords
works with Outlook Express and other applications, I use it to store
the answers to frequently asked questions.
Quick Text Hotkeys
http://www.sperrysoftware.com/Outlook/Quick-Text-Hotkeys.asp
Email Templates
http://www.emailtemplates.com/
Template Phrases
http://www.ablebits.com/outlook-templates-phrases/index.php
ActiveWords
http://www.activewords.com/
The words every administrator hates to hear: "it was always like
that at my old job" came with a request from a user that when she
opens Outlook, she wants several calendars open at the same time,
automatically.
Yes, it is possible to have Outlook open multiple windows when it
loads.
Open the Outlook windows you need and arrange them to your liking
then always close Outlook using File, Exit. All of the windows close
and Outlook restores them the next time you use it.
If you use Outlook 2003 or 2007 and want to open the Calendar module
with the same calendars checked each time you'll need to use a
Windows macro or scripting utility such as AutoIt to automatically
enter the required keystrokes the open these other calendars
AutoIt
http://www.autoitscript.com/autoit3/ 
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