This issue sponsored by: SonaSafe for Exchange Server ♦ Sherpa Software ♦ Sperry Software
Send using Ctrl+Enter
Most of the questions I get about using Ctrl+Enter to send email are
about how to turn the feature off, as many people don't like it and
accidently hit it, a user wanted to know how to show the warning
dialog after telling Outlook not to show it:
"I turned off (permanently) the ctrl-enter to send warning in
Outlook 2007. Is there a registry key or other way to re-enable the
warning? I keep accidentally sending messages but I want to be able
to send using ctrl-enter, I just want the warning with the yes/no
choice before actually performing the send. While initially
annoying, I greatly appreciate the warning now."
The feature is controlled by the CtrlEnterSends DWORD found at
Delete CtrlEnterSends then restart Outlook and the next time you
press Ctrl+Enter, you'll see the warning dialog. Restarting Outlook
is necessary as it only reads this registry key on start up.
Outlook 2007 users who hate this feature and want to disable the
ability to use this keystroke to send, can go to Tools, Options,
E-mail options, Advanced Options and disable Ctrl+Enter for sending.
It's last in the list. In older versions a registry key is used to
disable the Ctrl+Enter key.
It's part of the Outlook ADM pack and administrators can push it out
with group policy, while standalone users can create the following
registry key. (If the Office key doesn't exist, you'll need to
create it and the subkeys.)
String Value: CtrlEnter
Value Data: 13,8
String Value: CtrlEnter
Value Data: 13,8
These are the keys for Outlook 2003, change the 11.0 to 10.0 for
Outlook 2002, or to 9.0 for 2000.
Don't forget to restart Outlook for the changes to take effect.
Prevent Accidental Sending
If you're accidently sending messages using other keys there are a
couple of other workarounds you can use to stop the message from
One method is to type random characters in the CC field so it won't
resolve. This stops the send and brings up the address book dialog.
You can also use the option to check spelling before sending then
intentionally misspell a word.
Another method is with an After sending rule, with the action to
Defer delivery by a specified number of minutes. While you can defer
delivery for up to 120 minutes, 1 to 2 minutes will give you plenty
of time to get the message out of the Outbox.
Using an after sending rule gives you a little extra time if you
want to edit messages before they are sent.
Problem: Rules are moving messages to other folders but you'd like
to see the desktop alert that shows the sender and subject for a few
seconds in the lower right corner of your screen. Or you only want
the desktop alert to display for messages from certain people.
Solution: Create a rule with the action to display a desktop alert.
It's the last action in the list.
The action to display a message in the new item alert window
displays the message (or list of messages) in a small window similar
to the reminder window. Unlike the desktop alert, it stays on the
screen until you close it. All versions of Outlook support this
action, while only Outlook 2003 and 2007 support desktop alerts.
Problem: You're going on vacation and want to handle incoming
messages differently, depending on the sender. If the e-mail is from
anyone in the Global Address Book or from specific external
addresses, it gets forwarded two co-workers and those senders
receive a reply telling them that their e-mail has been forwarded.
Everyone else gets a reply containing my return-to- work date.
Solution: You can create rules using the Out of Office Assistant,
using some of the same options available in Outlook's Rules Wizard.
It will require creating multiple rules in either case. Rules Wizard
allows you to choose an address book, which can be better if you
want the rule to apply to a large number of addresses and you'll
need to create a reply template but you may need to leave Outlook
logged into your mailbox for the rules to work. You should select
Stop processing on each rule. The third rule will apply to all
messages not affected by the other rules.
I highly recommend not sending Out of Office replies to everyone,
instead use rules to limit the response to specific people. Also,
you should verify with your administrator that replies to Internet
address are not disabled. And finally, remember that Out of Office
sends just autoreply to each address, not one for each message they
Outlook 2007 Search Results are Incomplete
If you are using Outlook 2007 and the Instant search results either
return nothing or are incomplete, try letting the search service
rebuild the indexes.
Delete all files and folders in these directories:
Then reboot and let it start to index all over again.
Exporting Messages and Dates
What options do you have when you need to export messages and
Outlook doesn't include the date field in the export?
There are two ways to do this, both involving one of my favorite
tricks: copy and paste.
If you need the message body (the Message field), you'll want to
use Export, which will keep the entire message body in one cell.
After exporting to Excel or CSV format and opening the file in
Excel, copy the date column and paste it in the workbook. I
recommend creating a view that includes the major fields, such
as Subject and From, so that you can easily confirm the dates in
the correct row.
If you only need selected fields, create a view with just those
fields and select all, then copy and paste into any application.
Action Project Manager
Action Project Manager for Microsoft Outlook is a utility
software for project management, planning, scheduling and
tracking individual tasks for small organizations and
Individuals. You can create task and track till its completion
by sharing between multiple users, monitoring it as a
centralized system and keeping track of the proceedings. It
ensures an on time delivery of projects and meeting the expected
output for a successful Project management. For Outlook 2000,
2002, 2003, 2007. Beta.
CodeTwo Public Folders
CodeTwo Public Folders synchronizes data between many Microsoft
Outlooks on different computers within a network without the
Exchange server. Data is synchronized automatically in the
real-time and the process is transparent for the user. The
software allows creating public folders in Outlook, in which
many network users can share data and work on it simultaneously.
It provides a group of users with an opportunity to transform
Outlook into a group work tool without the expensive and
complicated Exchange Server.
Exchange 2003 IMF Keyword Manager
Exchange 2003 IMF Keyword Manager provides a GUI for creating
the MSExchange.UceContentFilter.xml custom weighting file. Free.
Feed2Outlook passes articles from Rooster RSS reader to Outlook
Inbox. Articles can be routed On Delivery (When downloaded), On
Request (Menu item click), On Display (When the article is
Group Schedule Publishing Service
The GSPS product makes it possible to define and deploy an
unlimited number of Schedule Groups to all Microsoft Outlook
clients and keep them up-to-date.
More Productive Tools for Outlook
More Productive Tools for Outlook is an innovative tool that
expands your ability to get information into and out of Outlook
quickly and effectively. More Productive Tools provides you with
a vast array of capabilities to make your Outlook use more
productive and efficient. Supports Outlook 2000, 2002 (XP), 2003
and 2007. Currently Free. Beta
Add-in to organize, search, and navigate your Outlook inbox.
Features in Xobni include lightning fast email search,
attachments are available instantly without searching, phone
numbers extracted from emails, contact details pop into the
sidebar, conversations are threaded. Beta.