Exchange Messaging Outlook
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Greetings! Welcome to Vol. 10, No. 1, Mar 31, 2005, of Exchange Messaging Outlook, a biweekly newsletter about Microsoft Exchange and Microsoft Outlook.
Today's highlights:
Regular features:
Preventing Exchange Users From Receiving Internet EmailWhen you need to prohibit certain users from receiving mail from the
internet, one popular solution is to give the specific users that
are prohibited from receiving Internet mail a non-resolvable SMTP
domain address, such as no.one@exchange.invalid. You can easily set
this up using Recipient policies and apply it to users or groups
meeting specific criteria. Another solution is to add the SMTP
addresses to the Recipient filter on the SMTP server. While this
works fine for disabled mailboxes, it's not practical to use it for
a large number of users as there is a limit to the number of
addresses you can add to the list.
Exchange 2003 makes it much easier, by providing you with a feature that will NDR mail originating from the Internet to users or distribution groups if the mail was submitted anonymously. Since anonymous authentication is the typical submission method for mail originating from the Internet, all mail from the Internet to the addresses used by the user is rejected. To set the feature to require authentication to send to a specific user, follow these steps:
You can use this same method to control messages sent to distribution groups. After making this change, all mail from the Internet to those users should be rejected as long as there was no authentication. Messages that are authenticated will be delivered, which would be limited to mail from users with accounts on the server. User problems: Selecting Items in Outlook 2003A reader asks: "Outlook 2000 had the functionality of allowing users
with a wheel mouse to scroll on the folder list. We upgraded to
Outlook 2003 and it does not allow that. For example if I open the
Folder List and I click on my Inbox Folder, if I try scrolling
up/down within the folders in my folder list, the Emails on the
right side get scrolled instead, is this a bug?" No, it's not a bug but a change in behavior in how Outlook works-when selecting a folder (so it highlighted in blue) the focus moves to the item list. With older versions, focus stayed on the folder list but the folder opened to show you it's contents. Now, when the folder list is active, you need to click on it or press Enter to view the contents of the folder the cursor is on (identified by a dotted box around the name) as you move through the folder list. Once you press Enter, focus is moved to the item list and you'll need to Tab back to the folder list to continue scrolling the list. When the folder name is highlighted in dark blue, you'll be able to scroll the folder list with a mouse wheel. If not, you'll need to select it, then scrolling should work as before. You can either select it by clicking on it with the mouse or by pressing the Tab or F6 key twice. You can also press Shift+Tab or Shift+F6 once to move back to the folder list (or the last section that had focus). Keep in mind you aren't restricted to using the mouse to scroll through the folder list. When any folder name is highlighted and if you know the name of the folder you want, you can press the first character in it's name to jump to the next visible folder beginning with that letter or pressing the up or down arrow key to select the next folder. Expand subfolders by pressing the right arrow key. A similar, but unrelated, issue some users experience is the inability to scroll in Outlook's preview pane. This is a feature enabled by your mouse drivers and most often experienced by Logitech mouse owners. To enable (or disable) scrolling in Outlook you need to look in the Control panel for the Mouse applet and change the Office scroll settings. Although it may be labeled "Office 97", it controls scrolling in all versions of Office and changing this setting will change the scrolling behavior in other Office products. Outlook Tip: Filtering Internal Email in OutlookYou may not want to block the delivery of all Internet email your
users, but they would like to use filters to separate Internet email
from internal email.
Because Exchange server doesn't add a header to mail sent internally (unless it goes through a connector), you can't filter based on domain addresses. You can create a filter that applies to all messages except those containing @ in the header (or from address) to affect internal mail. Or to apply the rule to Internet email, create a rule that applies to mail with @ in the header. Windows Server 2003 Service Pack 1 Now AvailableIf you haven't yet heard, Windows 2003 SP1 is now available. You can
learn more about it and download a copy (or order a CD) by visiting
http://www.microsoft.com/technet/prodtechnol/windowsserver2003/servicepack/default.mspx. Note that if you use SBS2003, you should wait for the SBS 2003 SP,
which is expected in about 60 days. Sending Email Using Quoted-Printable Encoding (Correction)Last week's article on using quoted-printable encoding was a
paragraph short and is repeated here, in it's entirety, with the
very important missing last paragraph.
Using quoted-printable allows you to send long URLs in plain text messages without worrying about long lines breaking, but it's not selectable as an encoding option in Outlook. However, you can configure Outlook to use it when you send plain text email. Note that not all outgoing mail servers support this trick and it may not prevent long lines from breaking with your mail server. In Outlook's Tools, Options dialog, select the Mail Format tab then International Format button. Disable the option to allow Outlook to autoselect the encoding and choose Western European (ISO). Tip: If you need to use a different encoding, click the message forms Options button and choose it from the list of available encodings when composing your message. If changing the encoding doesn't prevent your lines from breaking, you'll need to edit the registry to add the WrapLines key and set it to 0 (zero). Navigate to HKEY_Current_User\Software\Microsoft\Office\11.0\Common\MailSettings and add a DWORD value name of WrapLines with a value of 0. See KB Article, BUG: Line wrapping does not appear as expected when you send e-mail messages in Outlook 2003 (823921) for more information. This works on all mail servers I've tested it with. Tell Us about Your Favorite Outlook or Exchange UtilityWould you like to share your opinion of an Outlook or Exchange
utility with other users? We're looking for short reviews of
approximately 50 - 100 words to publish on slipstick.com. Send the
review by email to
favoritetools@slipstick.com
, with
My favorite Outlook or Exchange tool
in the subject line. |
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New Utilities |
ACTUAL CONTACTS FOR MICROSOFT OUTLOOK AGENDUS FOR WINDOWS GREENBORDER PROFESSIONAL EDITION
GROUPWISE IMPORT UTILITY FOR MICROSOFT OUTLOOK GROUPWISE MIGRATION UTILITY FOR MICROSOFT EXCHANGE RSOUTLOOK DISCLAIMER |
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Updated Utilities |
ANAGRAM http://getanagram.com/anagramoutlook/ anagram is a tiny program that stays out of your way while you work, but is available at a single keypress when you need to get appointments, addresses into Outlook quickly and easily from anywhere on your PC, such as an e-mail or web site, without re-typing or using copy and paste. anagram translates the meaningful text from any application into a Contact, Calendar, Task and Note item. Updated to work with Outlook 2003. Version 2.4.0 ATTACHMENTS PROCESSOR CLEARCONTEXT INBOX MANAGER NEMX POWER TOOLS ORF ENTERPRISE EDITION OUTLOOK REDEMPTION |
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Other Resources |
SET EMAIL ACCOUNT SIGNATURE IN OUTLOOK 2003 http://www.outlookcode.com/codedetail.aspx?id=821 Outlook 2003 makes it particularly difficult to set the signature for new messages and replies/forwards because each mail account has its own signature. This sample script uses the Windows Management Instrumentation (WMI) interface and something of a "brute force" approach to set a signature on all services, even those that aren't email accounts. |
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New Exchange Knowledge Base Articles |
You can take the MTA resource offline, but you cannot bring the MTA resource
back online after you restart a Windows-based cluster (894094) Multi-site data replication support for Exchange 2003 and Exchange 2002 (895847) |
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New Outlook Knowledge Base Articles |
Description of the Outlook 2003 post-Service Pack 1 hotfix package: February 26, 2005 (894539) |
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More Information |
ISSN 1523-7990 |