Exchange Messaging Outlook
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Greetings! Welcome to Vol. 8, No. 15, 29 Oct 2003, of Exchange Messaging Outlook, a biweekly newsletter about Microsoft Exchange and Microsoft Outlook.
Regular features:
Microsoft Office System 2003 Launch It was fun to be in New York City last week for the official Office 2003 launch, especially when Bill Gates demonstrated some of the nicer new features in Outlook 2003 with ease. (See photos on our web site.) Several of the other Outlook MVPs were there, and we often found ourselves answering questions from the other Office MVPs about various Outlook features and gotchas. We're already seeing a bunch of questions about Outlook 2003 in the public newsgroups and on the outlook-users mailing list (see http://www.slipstick.com/outlook/outlook-users.htm). Some of the more common issues involve the new Unicode .pst files (limited in size only by your hardware and operating system) and the new Cached Exchange and RPC over HTTP modes of connecting to Exchange Server. Both are on our list of articles to add to the web site. In the meantime, you can get more information on Outlook 2003's new features from http://www.slipstick.com/outlook/ol2003/newfeatures.htm. Configuring the "classic" interface in Outlook 2003 A lot of usability research backs up the ideas behind new layout in Outlook 2003, with its three columns for navigation pane, item list and reading pane. Putting the reading pane on the right instead of at the bottom allows Outlook to show up to 40% more text per message, making it less likely that you'll need to scroll or open a message to read the full text. The item list uses two lines per message not just to display basic header information in a narrow column but also to give you a larger click target for the Quick Flag column on the right side of the item list. Even if you don't like the new interface at first, I urge you to try it out for two weeks, especially in conjunction with the new search folders feature, before you decide to revert to the classic Outlook layout. But if you eventually feel that you must switch, here's how to make your changes apply to all message folders, at least to those where you haven't already tried to tinker with the view. The key is to modify the basic saved Messages view. Follow these steps:
Since you've customized the base Messages view, this is the view you should see when you switch to any other mail folder, unless you previously customized the Messages view in that specific folder. I've seen cases where the grouping and preview pane header settings don't "stick" the first time, but you can always go back to the Messages view options and reset them the way you want. One thing I haven't figured out is how to get the Folder List or Shortcuts to appear first when you start Outlook, but I have a few ideas. Stay tuned! Outlook views have been one of my favorite topics for years, so it's exciting to be able to offer more tips for the new Outlook 2003 layout: Tip #1: In the new Outlook 2003 view, do you want to show the size in the item list, as well as the sender, date/time, and subject? You can add a third line to each item in the list. Right-click the Arranged By heading, and choose Custom from the pop-up menu. In the Customize View dialog, click Fields. At the top of the Show Fields dialog, change the "Maximum number of lines in multi-line mode" from 2 (the default) to 3. Tip #2: Want to see the size without adding another line? Just pause your mouse over the message in question. After a moment, a screen tip will appear with the size and the complete Received date. Business Contact Manager FAQ Included in the Professional and Small Business Editions of Office 2003 is a new add-in for Outlook, Business Contact Manager. BCM is aimed at the solitary salesperson who needs more tracking capability than Outlook itself has out of the box. It has some significant limitations -- it doesn't work if you connect to an Exchange mailbox and you can't share your data -- but it does a better job than Outlook alone of tracking email messages automatically and has some detailed reports built in. We've launched a Frequently Asked Questions page for BCM at http://www.slipstick.com/bcm/bcmfaq.aspx, where you can browse different categories of questions or read all the questions and answers we've assembled so far. New Outlook 2003 form script security settings If forms in a shared Exchange mailbox folder are acting strangely under Outlook 2003, it could be due to a new setting. By default, Outlook 2003 does not allow forms in shared mailbox folders to run script. You can change the setting by choosing Tools | Options | Other | Advanced Options and checking the box for Allow script in shared folders. A similar setting for form script in public folders is enabled by default. We're a bit baffled as to why Microsoft included these options`in the user interface rather than exposing them only in the registry. See http://www.slipstick.com/dev/ol2003problems.htm#mailboxscript if you need the registry entries so you can set these values for users in a logon script or with the deployment tools in the Office Resource Kit. Looking for the old MSDN interface? The Microsoft Office Developer Center launched a new interface last week at http://msdn.microsoft.com/office/. You won't easily find any Outlook 2003 content (the one important Outlook 2003 article isn't linked to the new developer site), and the new table of contents doesn't make it easy to locate the old content, all of which is still relevant. We figured out the trick, though: Visit any technical article you can in the new interface, then click on the link at the top labeled "See This in MSDN Library." That will switch the navigation pane on the left-hand side to the MSDN Library interface, which will let you browse easily to Office Solutions Development / Microsoft Outlook to get to the existing Outlook content. You're probably wondering what that one important Outlook 2003 article might be. It's "Important Security Notes for Microsoft Outlook COM Add-In Developers" at http://msdn.microsoft.com/library/en-us/odc_ol2003_ta/html/odc_olsecnotescomaddins.asp. This article lists the additional properties for which Outlook 2003 displays security prompts and explains that, by default, Outlook 2003 in standalone environments trusts properly constructed COM add-ins. OutlookCode.com celebrates one-year anniversary Happy anniversary to us! Our http://www.OutlookCode.com site -- where Outlook programmers from novice to expert can meet and share problems, ideas and code -- is one year old, having opened its doors on October 23, 2002. Since then, more than 6,000 people have registered in order to be able to download the sample code from Sue Mosher's "Microsoft Outlook Programming - Jumpstart for Administrators, Developers, and Power Users" book. Both registered and unregistered visitors have discussed some 1700 message topics, with the Outlook forms forum seeing the most traffic. Registration is not required to participate in the discussions. Come join us! |
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New Utilities |
ADAPTCRM http://www.adaptcrm.com/ Multi-featured CRM system with two-way, live synchronization with Outlook. Back end is either Microsoft SQL Server or Pervasive.SQL. SDK available. ATTACHTRACKER BONGOSOFT ANTISPAM FOLLOW UP REMINDER NORTON ANTISPAM OUTLOOK ATTACHMENTS TO FOLDERS OUTLOOK REMINDERS BY EMAIL REAL ESTATE MANAGEMENT SYSTEM REALLEGAL PRACTICE MANAGER RELATIONSHIP SECURE VCARD CONVERTER OUTLOOK ADD-IN XKEY |
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Updated utilities |
ATTACHMENT SAVE http://www.sperrysoftware.com/Outlook/Attachment-Save.asp Version 3.1 of this tool for automatically saving attachments adds a new feature for replies and forwards -- replacing the link that Attachment Save adds to the message with the original file. It also prompts the user to delete the file when the message that originally contained the attachment is deleted and displays a paperclip icon to show that the item has an attachment, even though the attachment is now saved to a system folder, not in Outlook. COMMON WORSHIP - LECTIONARY 2003 TO 2004 E2GO 2003 FRANKLIN COVEY PLANPLUS FOR OUTLOOK ONTRACK POWERCONTROLS STAMPS.COM |
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Other resources |
ADDING LOCATION INFORMATION TO AN APPOINTMENT'S SUBJECT http://www.windowsitpro.com/MicrosoftExchangeOutlook/Article/ArticleID/26824/26824.html Outlook VBA sample to monitor the Calendar folder and automatically append the location to the subject of appointment items in order to transfer the location information to a PDA. BUSINESS CONTACT MANAGER FAQ CDO 1.2.1 AND CDONTS APPFARM SAMPLE APPLICATIONS DEAL WITH MULTIPLE OBJECT VERSIONS DEMO: FLAG IT, FILE IT, FIND IT FAST IN OUTLOOK DEMO: MANAGE JOB-CANDIDATE E-MAIL USING SEARCH FOLDERS GFI EMAIL SECURITY TESTING ZONE TOP 10 TASKS FOR NEW EXCHANGE ADMINISTRATORS TRAINING COURSES FOR OUTLOOK 2003 UNDERSTANDING AND DEPLOYING EXCHANGE 2000 ACTIVE DIRECTORY
CONNECTOR UNDERSTANDING FRONT-END SERVERS USING ISA SERVER WITH EXCHANGE 2003 WHEN OOF DOESN'T WORK New code samples at http://www.outlookcode.com:
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More Information |
Click here to subscribe to the Exchange Messaging Outlook newsletter. Exchange Messaging Outlook Newsletter back issues ISSN 1523-7990 |
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Updated Apr 11 2009
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