Exchange Messaging Outlook
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Greetings! Welcome to Vol. 6, No. 22, 13 Feb 2002, of Exchange Messaging Outlook, a biweekly newsletter about Microsoft Exchange and Microsoft Outlook. The next EMO issue will run Mar. 13, as we take a little winter vacation in between. Today's highlights:
Regular features:
Fun with Advanced Find Outlook 2002 has shrunk the Find command that appears above a folder list so that it's much more convenient to leave it on the screen now than with Outlook 2000. It's so convenient that I almost forget about the Advanced Find tool (Ctrl+Shift+F). Advanced Find works much like the Filter capability for views, only it shows the results in a separate table view in the Advanced Find dialog. Even if you use Find most of the time, Advanced Find's features are worth exploring. One of the big advantages of Advanced Find is that it lets you search across multiple folders, as long as all the folders are in your Exchange mailbox or are in the same Personal Folders .pst file. Another plus is that you can save your searches with the File | Save Search command, then launch them from desktop shortcuts or even from the Outlook Bar. For example, I set up a search for all items in my Personal Folders .pst file (searching all folders) that are unread and received today. I saved the search to my Windows desktop, then dragged the saved search file to my Outlook Bar. That created a shortcut to launch Advanced Find with my search parameters, making it very easy to check for all my unread messages, no matter where Rules Wizard filed them. Another key feature of Advanced Find is that it's not a one-time search. If you leave a search open, Outlook keeps the window updated as new items arrive. So, if I leave my Today's Unread Messages search open and come back to it after lunch, I can tell at a glance what new items I've received in all my folders. More tips for Advanced Find: -- To add fields to the view (like the To field if you're searching Sent Items), right-click the column headings, and choose Field Chooser. You can then drag any field to the column headings. -- You can also group by any field. Right-click the column headings, choose Customize Current View, and then click Group By. Note, however, that these layout changes are not persistent between Advanced Find sessions. If you want to reuse a layout, you'll need to save the search. Scott Perley on the Outlook Developers discussion list (http://groups.yahoo.com/group/outlook-dev/ or mailto:outlook-dev-subscribe@yahoogroups.com) taught me a new Advanced Find trick this week. He uses saved searches to distribute reports throughout his company. After laying out the columns the way he wants, he saves the search, then sends the .oss file to whoever needs it. And the File | Print command works fine! Critical Internet Explorer update Microsoft Security Bulletin MS02-005 (http://www.microsoft.com/technet/security/bulletin/MS02-005.asp) details six new flaws in Internet Explorer, some of which could be exploited in HTML mail messages. To plug the holes, the 11 Feb 2002 Cumulative Patch for Internet Explorer is available for IE 6.0, 5.5 SP2, 5.5 SP1, and, on Windows 2000 only, 5.01 SP2; see http://support.microsoft.com/default.aspx?scid=kb;EN-US;Q316059 Using its new patch classification system, Microsoft has labeled this update as critical for end users and also for most Internet and intranet servers. Outlook 2002 users who have unblocked Microsoft Access .mdb files should be particularly diligent about installing this update, since one of the exploits involves VBA code in a hidden .mdb file. You can test your vulnerability at http://www.gfi.com/emailsecuritytest/ by selecting "GFI's Access exploit vulnerability test" at the bottom of the page. This will send a harmless message to your computer that will help you determine whether you are vulnerable to this particular exploit. The page has other tests as well. Outlook Sharing via IMAP Over the past few months, we've seen some promising developments in the area of Outlook sharing without Exchange Server -- a subject that rose to the top of the heap after Microsoft discontinued the Net Folders feature in Outlook 2002. The latest product to address this need is InsightConnector (http://www.bynari.net/bynari/insightcon.html). With InsightConnector, IMAP mailboxes can operate as full Outlook information stores containing any kind of Outlook items, not just the messages and posts that IMAP normally handles. When used with an IMAP server that supports folder access control lists, InsightConnector also supports sharing of users' individual IMAP folders, as well as public folders. Compatible IMAP servers include Bynari's InsightServer, Cyrus (open source --http://asg.web.cmu.edu/cyrus/imapd/), and Communigate Pro (http://www.stalker.com/CommuniGatePro/). Some of the other sharing solutions for Outlook have focused on connecting to SQL Server or using a special method to allow multi-user access to a Personal Folders file. Those techniques might be hard to implement over the Internet. This new solution means Outlook users can share all kinds of data using standard IMAP servers. It will be interesting to see whether any ASPs decide to offer a package that includes Outlook access via InsightConnector. For more information on how InsightConnector works, see my Outlook Perspectives article at http://www.windowsitpro.com/Articles/Index.cfm?ArticleID=24138. How to get Outlook 2002 for Exchange 2000 Thanks to reader Bart Kile of Minibar Systems, we have new instructions for obtaining Outlook 2002 for installation in Exchange 2000 environments (which is covered by your Exchange CALs) now that the Exchange 2000 SP1 CD pack is no longer available. It's a two-stage process: Order the CD itself from Microsoft Worldwide Fulfillment, then call the Microsoft Volume License number for your country to get a license key. For phone numbers and other details, see http://www.slipstick.com/outlook/ol2002/howtoorder.htm. Outlook:Mac Survey Microsoft is conducting a survey of organizations using Exchange Server to learn more about their plans for upgrading to Macintosh OS X, for which Microsoft currently has no Outlook client. The survey asks about PDA use, custom forms, booking meetings, and other features familiar to Outlook users on PCs. You can participate at http://www.microsoft.com/mac/community/survey/ol_exchange.asp. |
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New Utilities |
CRM-VISION http://www.crm-vision.com/ Customer relationship management application based on Outlook, Exchange, SQL Server and Internet Information Server. INSIGHTCONNECTOR MAILDEFENSE MAILPILOT*IN MAILPILOT*OUT MAX COMPRESSION SUITE M-PATH NOWSPEED MOBILE OFFICE OUTLOOK DUPLICATES REMOVER OUTLOOK SYNC CENTRAL PSIWIN |
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Updated utilities |
11 FEBRUARY 2002 CUMULATIVE PATCH FOR INTERNET EXPLORER
http://support.microsoft.com/default.aspx?scid=kb;;Q316059 Critical IE patch to resolve all previously known security vulnerabilities, plus six new ones. Several of these can affect HTML mail messages. Patch available for IE 6.0, 5.5 SP2, 5.5 SP1, and, on Windows 2000 only 5.01 SP2. Microsoft Security Bulletin MS02-005 at http://www.microsoft.com/technet/security/bulletin/MS02-005.asp details the issues. EXPRESS CLICKYES IMI GAL EXPORTER OUTLOOK REDEMPTION OUTLOOK TEAM CALENDAR OUTLOOKCONNECTOR POLICY PATROL Profile Maker SIMPLESYNC TEAM PLANNING ZIPOUT |
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Other new resources |
MICROSOFT SECURITY BULLETIN MS02-003 http://www.microsoft.com/technet/security/bulletin/MS02-003.asp Patches the System Attendant service in Exchange 2000 to prevent unwanted connections to the Windows registry on the Exchange server. OL2002 DOCUMENTATION ERRORS IN OUTLOOK VISUAL BASIC HELP |
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More Information |
ISSN 1523-7990 |
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Updated Apr 07 2008
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