To Cc or Bcc a Meeting Notice

MVP Jay Harlow provided this information in a newsgroup posting:

In Microsoft Outlook, making someone an 'Optional' attendee is the same as Cc'ing that person. Making someone an 'Resource' attendee is the same as Bcc'ing that person.

So, to Cc someone to a meeting:

1. From the open meeting request, select the Meeting Planner (Outlook 97), Attendee Availability  tab (Outlook 98/2000), Scheduling tab (Outlook 2002/2003), or Scheduling Assistant (Outlook 2007)
2. Select Show attendee status.
3. Click in the Attendance column, and change the attendance for the person to Optional Attendee .

You can also click the To button on the Appointment page and put the person in the Optional (or Resource) list.

Another method for BCC'ing invitees is to forward the meeting as an iCal. Add the attendees to the message BCC field.

Notes

The Sender will see the Resource names in the To field of the meeting request, but when they click the To button, the addresses added as Resources will be in the Resources field.

Resources will be listed in the Location field - the sender will need to delete the BCC'd names from the Location field. If the Location field is empty, type in a location, otherwise Outlook will add the Resources back to the Location field.

This screen shot shows what the recipients see. If someone is CC'd, their name or address would be in the Optional field.

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