Print a list of your Outlook folders

Use this VBA macro to get a list of the folder names in your data file, printing it to the Immediate window and inserting it into a new message form.

If you want the full path within the data file, use this line:
strFolders = strFolders & vbCrLf & olTempFolderPath

If you want just the folder names, use
strFolders = strFolders & vbCrLf & olTempFolder

The folder list will be in the following format.

While I don't have subfolders in the data file I printed out, the printout will include any subfolders and list the full path.

Updated March 14 2015 to include the item count after the folder name, like this:
\\Account Manager\Inbox\Completed 95.

Macro to print a list of folders in an Outlook data file

To use, open the VB Editor by pressing Alt+F11. Right-click on Project1 and Insert > Module. Paste the following code into the module then run the macro.

When you run the macro, the folder picker dialog will come up for you to pick the data file (or subfolder) to use as the top level folder for the printout. If you want to list all folders in your data file, choose the top of the data file, which is usually your email address.

Public strFolders As String
 
Public Sub GetFolderNames()
    Dim olApp As Outlook.Application
    Dim olSession As Outlook.NameSpace
    Dim olStartFolder As Outlook.MAPIFolder
    Dim lCountOfFound As Long
 
    lCountOfFound = 0
      
    Set olApp = New Outlook.Application
    Set olSession = olApp.GetNamespace("MAPI")
      
     ' Allow the user to pick the folder in which to start the search.
    Set olStartFolder = olSession.PickFolder
      
     ' Check to make sure user didn't cancel PickFolder dialog.
    If Not (olStartFolder Is Nothing) Then
         ' Start the search process.
        ProcessFolder olStartFolder
    End If
     
' Create a new mail message with the folder list inserted
Set ListFolders = Application.CreateItem(olMailItem)
  ListFolders.Body = strFolders
  ListFolders.Display
      
' clear the string so you can run it on another folder
  strFolders = ""
End Sub
  
Sub ProcessFolder(CurrentFolder As Outlook.MAPIFolder)
         
    Dim i As Long
    Dim olNewFolder As Outlook.MAPIFolder
    Dim olTempFolder As Outlook.MAPIFolder
    Dim olTempFolderPath As String
     ' Loop through the items in the current folder.
    For i = CurrentFolder.Folders.Count To 1 Step -1
          
        Set olTempFolder = CurrentFolder.Folders(i)
          
        olTempFolderPath = olTempFolder.FolderPath

     ' Get the count of items in the folder
         olCount = olTempFolder.Items.Count

     'prints the folder path and name in the VB Editor's Immediate window
         Debug.Print olTempFolderPath & " " & olCount
           
        ' prints the folder name only
         ' Debug.Print olTempFolder
          
         ' create a string with the folder names.
         ' use olTempFolder if you want foldernames only
         strFolders = strFolders & vbCrLf & olTempFolderPath & " " & olCount
         
        lCountOfFound = lCountOfFound + 1
          
    Next
     ' Loop through and search each subfolder of the current folder.
    For Each olNewFolder In CurrentFolder.Folders
          
         'Don't need to process the Deleted Items folder
        If olNewFolder.Name <> "Deleted Items" Then
            ProcessFolder olNewFolder
        End If
          
    Next
      
End Sub

How to use the macros on this page

First: You need to have macro security set to the lowest setting, Enable all macros during testing. The macros will not work with the top two options that disable all macros or unsigned macros. You could choose the option Notification for all macros, then accept it each time you restart Outlook, however, because it's somewhat hard to sneak macros into Outlook (unlike in Word and Excel), allowing all macros is safe, especially during the testing phase. You can sign the macro when it is finished and change the macro security to notify.

To check your macro security in Outlook 2010 and newer, go to File, Options, Trust Center and open Trust Center Settings, and change the Macro Settings. In Outlook 2007 and older, look at Tools, Macro Security.

After you test the macro and see that it works, you can either leave macro security set to low or sign the macro.

The macros on this page should be placed in a module.

Open the VBA Editor by pressing Alt+F11 on your keyboard.

To put the code in a module:

1. Right click on Project1 and choose Insert > Module
2. Copy and paste the macro into the new module.

More information as well as screenshots are at How to use the VBA Editor