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Using Outlook Email

Slipstick Systems

The Email section at Slipstick covers general email issues in Outlook. Some of the more common problems are linked below.

Usage | Problems & Limitations | Troubleshooting | More Information

Usage

  • Add Attachments and Set Email Fields During a Mail Merge
  • Adding an Image to a Signature
  • Automatically BCC All Messages
  • Change the Subject of an Incoming Message
  • Changing the Reply format revisited
  • Check Message Size Before Sending
  • Choosing the Folder to Save a Sent Message In
  • Designate the Account Used to Send a Message
  • Download Only Messages Smaller than 30kb
  • Find All Unread Messages
  • To Change the Font on Incoming Messages
  • To Change the Look of Outlook Replies
  • To Work with Outlook While it's Getting Messages
  • Understanding Outlook's Auto-Complete Cache (*.NK2)
  • Understanding the Flag for Follow Up Reminder Time
  • Using Automatic name checking or Autocomplete

Microsoft Knowledgebase articles

  • Send To Mail Recipient Opens an Outlook Plain Text Message
  • Add and request read receipts and delivery notifications

Problems & Limitations

  • Do You Want to Send This Message Without a Subject?
  • Help! Every email I send has two unknown attachments
  • Messages are Double Spaced for the Recipient
  • Setting Margins when Composing Email
  • To Use Internet-Style Quoting

Microsoft Knowledgebase articles

  • E-mail messages are not automatically sent or received at startup in Outlook
  • "Send Time" time stamp information is incorrect when you send a delayed delivery message in Outlook

Troubleshooting

  • Adjusting Outlook's Zoom Setting in Email
  • Can't Rename Windows Folder: Folder in Use Error
  • Outlook is Sending Winmail.dat Attachments

Microsoft Knowledgebase articles

  • How to turn on the Enable Mail Logging option for troubleshooting in Outlook via registry key

Addins and Utilities

The following pages contain lists of add-ins and utilities.

  • Compose Tools for Outlook
  • Compression Tools for Outlook
  • Decoder Tools for Outlook
  • HTML Stationery collections and tools for Outlook
  • Mail Notification Tools
  • Mail Tools for Outlook
  • Mass Mail Tools for Outlook
  • Message Extraction Tools
  • Previewing Messages and Attachments
  • Sending and Retrieval Tools
Using Outlook Email was last modified: October 10th, 2023 by Slipstick

To Control Line Length in Internet messages

Line length is an issue in plain text format messages. It is not an issue in HTML messages, except when you send an HTML message to someone whose mail program can't display HTML (like cell phones).

Error: Interface Not Registered

When using Outlook to send email errors may occur, including: Can not send email directly from Word or Excel Attaching a document into a new message results in error message of “Word unspecified error” or “interface not registered error 0x80040155” To fix: Close all office applications and go to Start menu, Run (or use Windows  

Set an expiration date on messages in the options dialog

Set an expiration date on all messages you send

How to use VBA to automatically add an expiration date to all messages you send using Microsoft Outlook.

Internet Mail Issues with Outlook

We'll be adding more issues to this page for Outlook users who send and receive mail via the Internet, with links both to the Microsoft Knowledgebase (MSKB) and to other Slipstick articles. Usage Deliver All POP3 Accounts to One Outlook Inbox Outlook, Multiple Accounts and the Default Account To control line length To use Internet-style  

To Work with Outlook While it's Getting Messages

This is not an issue in Outlook 98 and Outlook 2000 operating in Internet Mail Only mode. In IMO mode, you can hide or minimize the progress dialog that appears when you choose Tools | Send/Receive or click the Send/Receive button. If you choose Tools | Send/Receive in Outlook 98 or 2000 in Corporate/Workgroup mode  

Download Only Messages Smaller than 30kb

The method depends on the version of Outlook and whether you're connecting to an Internet account or Microsoft Exchange Server. Exchange Server If you synchronize offline folders, there are three ways to avoid downloading messages over a certain size: Method #1: While working online, create Large Messages folder. Then, create a Rules Wizard rule to  

customize the ribbon to add a macro button

Save and Open an Attachment using VBA

How to save attachments and then open the attachments without opening Windows Explorer to find the attachment.

Outlook's Insert File dialoh

"Too many files" Error Message

Outlook 2010 introduces a new limitation: a limit on the number of files that can be attached to a message at once from a network share. File size is not the problem: you will get this dialog attaching 21 1KB files or 21 1MB files.

Setting Margins when Composing Email

I can tell when users upgrade to a new wide screen monitor because they ask how to set the margins in email. Composing an email on a wide screen with windows maximized is not the best experience because lines of text are very long. It's more comfortable to read and compose email when the text  

External Content is not Blocked

Problem: "Outlook isn't blocking the images in some of the messages I receive." Outlook 2003 includes a popular feature that prevents external content from being downloaded. Its effects are most noticeable with images, because the image placeholder contains text that tells you to 'right click here to download' the image. Along with images, style sheets,  

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Recent Bugs List

Microsoft keeps a running list of issues affecting recently released updates at Fixes or workarounds for recent issues in classic Outlook (Windows).

For new Outlook for Windows:Fixes or workarounds for recent issues in new Outlook for Windows .

Outlook for Mac Recent issues: Fixes or workarounds for recent issues in Outlook for Mac

Outlook.com Recent issues: Fixes or workarounds for recent issues on Outlook.com

Office Update History

Update history for supported Office versions is at Update history for Office

Outlook Suggestions and Feedback

Outlook Feedback covers Outlook as an email client, including Outlook Android, iOS, Mac, and Windows clients, as well as the browser extension (PWA) and Outlook on the web.

Outlook (new) Feedback. Use this for feedback and suggestions for Outlook (new).

Use Outlook.com Feedback for suggestions or feedback about Outlook.com accounts.

Other Microsoft 365 applications and services

New Outlook Articles

Move Deleted Items to Another Folder Automatically

Open Outlook Templates using PowerShell

Count and List Folders in Classic Outlook

Google Workspace and Outlook with POP Mail

Import EML Files into New Outlook

Opening PST files in New Outlook

New Outlook: Show To, CC, BCC in Replies

Insert Word Document into Email using VBA

Delete Empty Folders using PowerShell

Warn Before Deleting a Contact

Newest Code Samples

Open Outlook Templates using PowerShell

Count and List Folders in Classic Outlook

Insert Word Document into Email using VBA

Warn Before Deleting a Contact

Use PowerShell to Delete Attachments

Remove RE:, FWD:, and Other Prefixes from Subject Line

Change the Mailing Address Using PowerShell

Categorize @Mentioned Messages

Send an Email When You Open Outlook

Delete Old Calendar Events using VBA

Repair PST

Convert an OST to PST

Repair damaged PST file

Repair large PST File

Remove password from PST

Merge Two Data Files

Sync & Share Outlook Data

  • Share Calendar & Contacts
  • Synchronize two computers
  • Sync Calendar and Contacts Using Outlook.com
  • Sync Outlook & Android Devices
  • Sync Google Calendar with Outlook
  • Access Folders in Other Users Mailboxes

Diane Poremsky [Outlook MVP]

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Mail Tools

Sending and Retrieval Tools

Mass Mail Tools

Compose Tools

Duplicate Remover Tools

Mail Tools for Outlook

Online Services

Calendar Tools

Schedule Management

Calendar Printing Tools

Calendar Reminder Tools

Calendar Dates & Data

Time and Billing Tools

Meeting Productivity Tools

Duplicate Remover Tools

Productivity

Productivity Tools

Automatic Message Processing Tools

Special Function Automatic Processing Tools

Housekeeping and Message Management

Task Tools

Project and Business Management Tools

Choosing the Folder to Save a Sent Message In

Run Rules on messages after reading

Help & Suggestions

Submit Outlook Feature Requests

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