Articles in Tools & Utilities Category

This page contains additional group calendar tools for sharing and managing a central calendar in Outlook. Some of the tools are older, however they will work with older versions of Outlook and may work with newer versions.

Microsoft Exchange Server provides a foundation for shared address lists through the global address list; enter outside addresses as custom recipients. If everyone is using Microsoft Outlook, you can also create public folders for sharing contacts. If you don't have Exchange Server, beyond the tools listed below, you might consider using: An LDAP server -  

Beginning with Microsoft Outlook 2007 and SharePoint 2007, users can link SharePoint libraries and lists in Outlook. When linked, most library types are a two-way sync: changes you make in Outlook are synced back to the Sharepoint server. We have a publically accessible Sharepoint Demo site available at XSOLive.com so Outlook users can test Outlook  

This is a collection of tools for the Microsoft Outlook Contacts folder which don't fit in any of the following categories: Several other kinds of tools related to contacts are listed on their own pages: Contact Management Tools Telephony Tools -- including utilities to copy contacts to mobile phones and to use contacts with Caller  

This page contains a list of folder management utilities for Microsoft Outlook.

Tools and utilities designed to enhance or replace Microsoft Outlook's Journal feature.

These utilities speed up the entry and retrieval of information in Microsoft Outlook or add outlining or other note-taking functions to make Outlook act more like a Personal Information Manager (PIM). Outlook Productivity Tools was last modified: April 8th, 2025 by Diane Poremsky

The add-ins listed on this page will help you manage your reminders. Some of the add-ins will forward reminders using SMS or email. For help with reminders, including VBA code samples for dealing with reminders, including doing "something" when a reminder fires, disabling reminders, and more, see the link in More Information, below. More Information Better  

Tools and utilities to create usage reports in Outlook.

Many services allow you to send messages to your pager or SMS device using a special e-mail address. Other issues to consider when you are evaluating pager software is whether your paging service can strip off the headers of forwarded e-mail messages or send notifications of reminders. If you are looking for two-way access to  

Many services allow you to send messages to your pager or SMS device using a special e-mail address. Other issues to consider when you are evaluating pager software is whether your paging service can strip off the headers of forwarded e-mail messages or send notifications of reminders. If you are looking for two-way access to  

Standalone fax users have many choices today, both in add-ins for Outlook/Exchange and in alternative Internet faxing services. Most of the programs listed here do not work with Outlook 98 or Outlook 2000 in Internet Mail Only mode. The exceptions, WinFax and BitWare, are noted. See Internet Fax for services you can use to send  

Tools and services to add signatures to Microsoft Outlook messages.

The tools on this page are used to update the phone number field in Microsoft Outlook Contacts folder.

These tools enhance Microsoft Outlook by providing connections to Exchange Server Public Folders, databases and other project and business process management applications. Some help desk applications included.

Beginning wth Outlook 2007, Outlook includes support for RSS by default and add-ins are no longer needed for supported versions of Outlook. These utilties allow you to manage RSS feeds in Outlook. RSS Utilities was last modified: November 7th, 2014 by Diane Poremsky

This is a collection of schedule management tools for the Microsoft Outlook Calendar folder. This included utilities to help manage conference rooms and other resources, adding workflow, resource balancing, catering requests, etc. More Information Additional Calendar Tools Combine and Print Multiple Outlook Calendars Calendar Tools for Outlook Time and Billing Tools Calendar Date and Other Data  

The Find tool (and Advanced Find) searches across folders in a single Personal Folders file or in your Exchange Server mailbox. However, it cannot search subfolders in another user's mailbox or in a public folder. You can get searchable subfolders in a public folder by adding one of the Enterprise Search Tools, which generally rely  

The services listed on this services take a different approach to secure e-mail by using a third party -- usually a Public Key Server -- to handle the encryption and also control how long the recipient can read the message, whether the sender gets a receipt and other security features. Some also automatically compress attachments  

A collection of email sending and retrieval add-ins and utilities designed for Microsoft Outlook.