An Outlook user asks: "There was a feature in Outlook
2003 that allowed you to create a new appointment from an open
contact that would imbed the contact link at the bottom of the
new appointment window. Similar to now in 2007 if you have an
open appointment and at the top under the 'communicate' section,
you can click on 'Assign Task'; a new untitled-Task window opens
with the contact listed at the bottom. You used to be able to do
the same thing, i.e. 'assign new event' but I can't locate it in
Outlook 2007."
The feature is still in Outlook, but both Contact linking and
New Appointment with contact are hidden. New appointment with
contact was removed from the Actions menu (Actions, Create... in
Outlook 2007) and the Contacts field is not visible on the forms
by default, but linking still occurs. If you want to show the
Contact linking field, go to Tools, Options, Contacts and add a
check to the option to Show Contact linking on all Forms.
There are two ways you can create a new appointment with
someone in your contacts:
- Open their contact and choose Meeting (in the
Communicate section of the Contact ribbon or on the Actions,
Create menu), then Cancel the invitation. This will convert
the meeting request to an appointment but keep it linked to
the contact.
- Show the Contacts linking field on all Outlook forms and
enter your contact's name in the Contact field either by
typing it and letting Outlook resolve it, or by selecting it
from the contact list.
Whether or not you show the contacts linking field, items
linked to contacts are listed on the Activities tab for each
contact.
by Michael B. Smith MCSE/Exchange MVP
When setting up Outlook in cached mode, a common
'Synchronization Failed' error is 0x8004010f - which means
'address list not found' (the technical description of this is
MAPI_E_NOTFOUND). There are three very common issues that may
cause this:
Continue Reading... The Dreaded 0x8004010f - Operation Failed Error
When Outlook resolves email addresses, it searches your
address book for potential matches, checking each address list
until it finds at least one match, then it stops when it reaches
the end of that list. If you have more than one address list in
your profile, usually multiple Contacts folders or Exchange GAL
and Contacts, Outlook searches the lists in a set order until it
finds a list containing a match. It will not search every list
looking for all possible matches.
For example, if you have a Bob Smith and a Bob Doe in the GAL
and Bob Jones in Contacts and the GAL is the first list
searched, when you type Bob in the To field Outlook will only
search the GAL and suggest Bob Smith and Bob Doe. It will not
find Bob Jones.
You can change the order Outlook searches the address lists.
Open the Address Book (Ctrl+Shift+B) and click on it's Tools,
Options menu. The last field in the Options dialog is the sort
order, just select an address list and use the arrow buttons to
move it up or down. You'll want the address book you use most
often as the first one searched.
I've seen a rash of complaints lately that the compose mail
window in Outlook is the size of a postage stamp. While not
common, and seen less often in recent years, it is a sign that
Outlook (and the computer) recently had problems with resources
- usually too many windows open and not enough memory.
Resizing the window, closing it then reopening it will fix
it. Do not resize the window then compose a message and send it
- this will not set the new window size. You need to resize the
window then close it for Outlook to remember the size and
location.
An old Windows trick for setting window sizes also works with
Outlook 2007: hold down the shift key and double click in the
top left corner of the window. This will close the window and
when you reopen, it should remember the size and location.
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