Exchange Messaging Outlook Volume 11, Number 22

Issue Date Feb 1 2007   «  Previous Issue | Next Issue  »

Greetings! Welcome to Vol. 11, No. 21 of Exchange Messaging Outlook, a biweekly newsletter about Microsoft Exchange and Microsoft Outlook.

Today's highlights:

Regular features:



Exchange 2003: Time Zone Update

The upcoming daylight time changes require patches to more than just Windows servers and workstations. While most applications use the Windows time zone settings when displaying times, Exchange will need a patch to correct problems in CDO based applications, such as OWA, because CDO uses its own time zone tables.

Keep in mind that a patch is available only for Exchange server 2003 SP2. Exchange 2000 and Exchange 5.5 are out of support and a fix is not available to the general public. Sites with extended support contracts should contact their account manager for more information.

See Update for daylight saving time changes in 2007 for Exchange 2003 for more information and the Exchange server patch.
http://support.microsoft.com/kb/926666 

The administrator version of the Outlook time zone update tool gives administrators the ability to update the appointments on all mailboxes. As of this writing, its not available yet but is expected to be released within the next few days. Look for a KB 930879 later today or early next week.

Exchange Server Time Zone Update Tool
http://support.microsoft.com/kb/930879 

The following article includes a list of applications that are affected. Newly released versions of Exchange, SharePoint and Windows include the updated daylight time settings but older versions will need updates.

Preparing for daylight saving time changes in 2007
http://www.microsoft.com/windows/timezone/dst2007.mspx 

Outlook Time Zone Update Tool

As promised, Microsoft released a utility to update appointments in Outlook 2003, 2002, and 2000 before the end of January 2007. Like the utility in Outlook 2007, this tool can be used to correct appointments affected by the new dates for daylight time or those affected when you move into a new time zone permanently. In fact, this tool came from Outlook 2007 - it's version number matches Outlook 2007 and is installed at C:\Program Files\Microsoft Office\Office12\Office Outlook Time Zone Data Update Tool.

Run this tool after installing the Windows patch that contains the most up-to-date time zone definitions (or Windows Vista) , otherwise you won't have any appointments that need moved.

Notes:
It's not recommended you use this tool when you change time zones for short term travel. Use dual time zone display instead.
Although this utility officially works only on Windows Server 2003 and Windows XP SP2, I tested it on Windows 2000 and it works.

To download, visit http://www.microsoft.com/downloads/details.aspx?familyid=e343a233-b9c8-4652-9dd8-ae0f1af62568 

An administrator version of this tool, which will allow admins to update appointments in all mailboxes, is expected to be released soon.
Exchange Server Time Zone Update Tool
http://support.microsoft.com/kb/930879 

It's Back! XSOLive.com SharePoint Test Site

After a few months offline, XSOLive.com's SharePoint test site is back. (It was the only hosting account not on auto-renew and "someone" was busy moving and forgot to renew the hosting account. Oops.)

This site is intended to show admins (and users) how Outlook and SharePoint work together. The new site uses SharePoint 2007 and works great with Outlook 2007. The big news is that two-way sync is supported between Outlook 2007 and SharePoint 2007. After choosing Actions, Connect to Outlook, you can create (or edit) contacts, tasks, events or posts in the SharePoint folder in Outlook and the changes will be visible in SharePoint within a few seconds if you're online. Document libraries connect to Outlook, but documents only sync one way: down to Outlook. Although you can't drop documents in Outlook for syncing up to the server, you can read supported document types (currently Office documents and images) in Outlook 2007's reading pane and use them offline.
While it may not be a perfect replacement for Exchange public folders, it's much better than previous versions of SharePoint. As time goes on, I'll showcase additional SharePoint features, including email-enabled lists.
Back to Top  

New Utilities

Anti-Dupe for Microsoft Outlook
http://www.anti-dupe.com/ 
Remove unwanted Outlook duplicate records with free Anti-Dupe for Microsoft Outlook add-in utility. Anti-Dupe for Outlook scans and deletes duplicate Outlook duplicate appointments, contacts, emails and tasks based on pre-determined criterion set by Anti-Dupe.

MailToFile
http://www.MailToFile.com 
MailToFile for MS Outlook is the integrated solution for filing emails outside your Outlook application. You can store your emails directly into a customer or project folder, with only a few mouse clicks. An archived message doesn't change: it remains a regular email! You can easily open, reply and forward all messages. With MailToFile you always have all your digital correspondence filed together.

Time Zone Data Update Tool for Outlook
http://www.microsoft.com/downloads/details.aspx?familyid=e343a233-b9c8-4652-9dd8-ae0f1af62568 
This tool will help adjust calendar items in Outlook after the operating system has been updated with new time zone definitions. It can also be used for adjustments of calendar items based on changes to the user's time zone settings or when the user moves to another time zone. Works with Outlook 2003 and previous versions.

Update for daylight saving time changes in 2007 for Exchange 2003
http://support.microsoft.com/kb/926666 
This update addresses the daylight saving time (DST) changes in 2007, is for use with servers running Microsoft Exchange Server 2003 Service Pack 2 (SP2) and the time zone update for Windows. An update for Exchange 2000 or 5.5 will not be made public because both versions are no longer supported, administrators will need to contact their account manager for more information.

Updated Utilities

Agenda/X
http://www.amrein.com/apps/page.asp?Q=392 
Gives managers, group secretaries and co-workers an instant, web-based view of where people are, what they are doing, and when they are next available. Agenda/X incorporates many features that allow you to take advantage of Outlook calendaring, Active Directory attributes and web views to give you the ultimate corporate resource portal. The 'availability' and other vital information relating to co-workers, conference rooms and other facilities can now be viewed at a glance, for the entire year if you wish. No client installation necessary and nothing is installed on Exchange Server. Supports Exchange 5.5, 2000, 2003.

Delete Duplicates
http://e-gadgets.freehostia.com/ddo.htm 
Delete Duplicates for Outlook is a tool for deleting duplicate e-mails for Microsoft Outlook.
Version 2.7

Public Folder HelpDesk for Outlook
http://www.kalmstrom.nu/products/Outlook/PFHelpDesk 
With Public Folder HelpDesk support staff can collaborate on helpdesk tickets inside MS Outlook. Auto-create tickets from e-mail. Describe problems using attached files and rich text. Sort tickets. Get information from the Outlook contacts or the GAL. Open tickets stored in Outlook and in an Access or SQL database. Closed tickets retained only in the database but can be searched and re-created in Outlook if needed. Mail conversations can be tracked. Statistics tool and knowledge base. Works with Outlook 2000-2007, on Windows XP or Vista. Version 9.

Other Resources

Prepare Outlook calendar items for daylight saving time changes in 2007
http://office.microsoft.com/en-us/outlook/HA102086071033.aspx 
Office Online article on updating Outlook for the upcoming daylight time changes.

New Exchange Knowledge Base Articles

The Exchange Management Console must remain open when you schedule a task to move a mailbox in Exchange 2007 or in Exchange 2003
http://support.microsoft.com/?kbid=931748 

The Calendar Connector for Lotus Notes does not correctly parse user names in Exchange 2003
http://support.microsoft.com/?kbid=927434 

Event ID 8206 may be logged when you back up a computer that is running Exchange Server 2003 or when you perform online maintenance of that computer
http://support.microsoft.com/?kbid=930361 

New Outlook Knowledge Base Articles

Description of the Outlook 2003 post-Service Pack 2 hotfix package: January 8, 2007
http://support.microsoft.com/?kbid=930622 

Error message when you try to edit documents in Office XP or in Office 2003: "This command is not available because the document is locked for editing"
http://support.microsoft.com/?kbid=930698 

Error message when you use the Microsoft Dynamics CRM client for Microsoft Office Outlook: "Microsoft Office Outlook has encountered a problem and needs to close. We are sorry for the inconvenience"
http://support.microsoft.com/?kbid=931270 

Addressing the daylight saving time changes in 2007 using the Outlook Time Zone Data Update Tool
http://support.microsoft.com/?kbid=931667 

More Information

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