Click here to subscribe
to our weekly newsletter
Exchange Messaging Outlook

EMO back issues




Mass Mail Tools for Microsoft Outlook

 

...

The tools listed on this page are used for sending mail to multiple recipients, including mail merge. The tools can be used for sending newsletter and other bulk mail.

While Outlook supports mail merge, it does not support merging attachments with the message. You'll need to either use one of the mail merge tools on this page (most support including attachments in the merged message) or use VBA. Microsoft Word MVP Doug Robbins wrote the Mail Merge to E-mail with Attachments code sample using Word VBA to create a mail merge with attachments.

Additional pages of mail tools are listed under More Information.

 

Sending and Retrieval | Compose Tools | Duplicate CheckersOther Tools | More Information

Tools in the Spotlight

Easy Mail Merge for Outlook   Easy Mail Merge for Outlook gives you the power to fully personalize email messages and quickly deliver individual emails to your contacts list, being the perfect solution for your mail merge needs, such as personalizing email newsletters, business announcements, marketing emails or any other emails that need to be customized and individually sent to a large number of people.
Easy Survey   A Microsoft Office add-in designed for creating and conducting survey, uses MS Access for survey form creation. When survey is created, the special Outlook add-in creates an HTML email with the questionnaire. The respondent fills the form and clicks the form button to send it back. The Outlook add-in processes incoming messages, select ones with the survey results and inputs the data in the Access table.
Mail Merge Toolkit   Generate individual messages to Outlook contacts from documents designed in Word or Publisher, including messages in GIF format with image maps from Publisher. Can generate a custom subject for each message using merged data. Does not trigger Outlook security prompts.
Quick Templates   Quick Templates (QTE) is designed for fast insertion of text templates into Microsoft Outlook 2000/XP/2003 mail messages. Use it to enter frequently repeated text fragments, reducing the time you spend on message writing as well as typos or misprints in your messages. With QTE you can create a template list and insert the text from template into a message by a single mouse click or through a hotkey you can set for each template individually. Version 1.2
Send Individually   Now at version 2, Send Individually was designed for small companies needing to stay in touch with their customers via a newsletter, allows you to send emails to people individually addressed and one at a time. Version 2.0 has several bug fixes, now has better reporting capabilities and allows you the option of deleting the emails from your Sent Items folder after they have been sent for easy cleanup. Discount Code, enter during checkout: WD9BHK53
Send Personally   Mass mail tool that expands Outlook distribution lists and sends an individual message to each member of the list. Can exclude certain names from the DL. Has some mail merge capability for inserting personalized text in the body of messages. Outlook 2000 or later.

More Tools

ACT!   Contact manager, integrated with Outlook for e-mail, calendar, task, and activity functions. Includes tracking of outgoing faxes, merge to HTML mail with attachments, ability to view ACT! contact databases in Outlook address book. Contact databases can be shared.
ACT-To-Outlook Email   Use ACT! data to create and send HTML messages and mail merges, using any existing web page as a template
Contacts2Distribute   Create distribution list from contacts based on selected categories.
Email Templates   Exchange/Outlook add-on to create custom replies, forwards, signatures -- inserting any type of boilerplate text into your message. Templates are stored in Outlook or Exchange folders and can contain scripting elements (in VBScript or ET's own script language) to build replies that use information from the incoming message. Various extensions can handle such tasks as mailing list subscriptions. For a rotating quote, download the Rotating Text template. Has some issues with Outlook 2002 -- make sure you get the latest update, disable RTF templates, and don't try to use ET as a custom action in Rules Wizard.
eMailMerge4Outlook   Create individual messages in rich-text or HTML format using data from any Outlook contacts folder. Can filter by category and send attachments. Pro version available which supports more merge fields and delayed send. Outlook 2000 or later. Version 2
Fairlogic AddPicker   Extracts e-mail addresses from Outlook messages.
LBE Email Scheduler   LBE Email Scheduler allows you to set up multiple mailing projects, each of which can be sent as a one-off or sent automatically at a schedule you decide. Emails can be personalized by including the recipient’s name, making them ideal for customer mailshots. You can send either in plain text or use HTML and attach files.
LBE Toolbox for MS Outlook   Multifunction utility to send individual messages to a list generated either from a text file or from criteria on the Contacts folder, remove large file attachments, remove duplicate contacts and messages, and perform a few other little chores.
MailList King   Mailing list manager for Outlook, using its own database. Can import/export via text file or grab addresses from messages in an Outlook folder. Handles subscriptions, removals and bounces. Does not trigger Outlook security prompts. Office XP or 2003.
MailPilot*OUT   Automatically composes and sends messages based on information in a command file, with logging.
Office Documents   Office Documents adds powerful mail-merge capabilities to Outlook, with merge to Word DOcuments, Excel Spreadhseets and Outlook EMails. Perfect for fully personalizing email messages, Word documents and Excel spreadsheets, making Aladdins the premium solution for all your mail-merge needs. Version 4.
OLNewsletter   Mail merge to email with support for attachments, pictures, and HTML hyperlinks. Messages are stored for later reuse. Does not trigger Outlook email security prompts.
OutIndex   Indexes all email messages -- including attachments -- and documents on your hard drive and network so that you can search across all that information. Also includes a bulk mailer that allows you to send individual messages to selected contacts or members of a distribution list. The mailer supports both plain text and HTML, allows you to send attachments, includes merge fields for personalization, and can use either Outlook contacts or recipients from external databases.
PC iMail   Bulk mail tool to send an individual message to multiple recipients. Addresses can come from any address list and may include distribution lists. Has the ability to set time delay periods between messages to comply with Internet Service Provider limitations on group mailings and supports automatic unsubscribe and remove request processing, and email extraction features to aid in the creation of targeted mailing lists for newsletters, support groups, and press releases. (Was Prosoft Apps Internet Email Software)
Personalized Emails 4Outlook   Email Merge Personalized Individually Addressed Invitations, Greetings and Sales Letters at the click of a button. Supports Outlook 2000,2002, 2003 and 2007, with or without Word as Editor.
Potolook Plugin   Potolook Outlook Plugin is a template add-in for Outlook. Use the templates for new messages, hierarchical template settings allow configuring the plugin precisely to meet your needs. Additionally, the program extends capabilities for filtering mail, removing unsolicited commercial mail and performing miscellaneous conversions. The software contains an extendable core that allows developing additional features using scripting languages.
ProWrite   Create letters, faxes, email messages, envelopes and labels using Word and Outlook Contact and other address book data. Supports workgroup templates, multiple languages, reusable distribution groups and sending personalized attachments with e-mail messages. Displays the Outlook Email Security Update prompts. Avery ProWrite SE 2005 is available from download.com
Public Mail2Contact   Public Mail 2 Contact is a freeware Outlook addon. It generates Outlook contacts from existing e-mails and verifies whether the e-mail-address does already exist as contact of Outlook. Adequate filters prevent Public Mail 2 Contact from creating duplicates in Outlook during the conversion. The usage of individual blacklist filters permits to exclude specific e-mail-addresses, domains or suffixes. This helps to avoid the continuous visualization of the same domains or e-mail addresses during conversion.
SendLater   Send messages at the date/time of your choice either once or recurring. Can transmit the latest version of a file. Outlook needs to be running when the time for sending the message arrives. Outlook 2000 or later.
SQLView.NET   SQLView.NET is the missing link between Microsoft Outlook and SQL Server, SQLView enables you to store Outlook Contacts, Tasks, Appointments and Email in a SQL database. It's the only product that lets you use SQL tables as if they were Outlook folders. You can now create forms for Outlook Contact and other items using any of the Microsoft.NET technologies. (Formerly TabTag.)
WorldMerge   Bulk mail program that sends an individual message to each recipient. Can use Outlook data, as well as many other sources. Can attach up to 20 files, even to HTML-format messages, and use merge fields to build the message subject. Does not trigger the Outlook security prompts
Back to Top

 

More Information

Mail Merge to E-mail with Attachments -- Use Word VBA to create a mail merge with attachments. Includes code sample written by Word MVP Doug Robbins.

  • Sending and Retrieval Tools for Outlook
  • Mass Mail Tools for Outlook
  • Compose Tools for Outlook
  • Duplicate Remover Tools for Outlook 
  • Mail Tools for Outlook - Outlook mail tools that don't fit in any of the above categories.
  • Content Control Tools
  • Compression Tools
  • Decoder Tools
  • Distribution List Tools
  • Fax Tools -- includes tools for scanning documents into Outlook items
  • Junk Mail Tools
  • Mailing List Tools
  • Notification Tools
  • Security Tools -- Some of these also provide message tracking.
  • Signature Tools -- including random quotes

  • Mail Tools for Exchange Client and Windows Messaging - for those still using the older exchange clients or Windows Messaging.

  • Microsoft Outlook Message Form Samples -- more sample message forms 
  • CNET Downloads -- Many additional sources for Outlook stationery and mail notification utilities, among other things
  • OL2000: How to Broadcast Mail Using Outlook
  • EMail Checkers for Windows NT - Workstation
  • Troubleshooter Mass-Mailing Overhead
  • Updated Jun 29 2009

    Copyright Slipstick Systems. All rights reserved.
    Send comments using our Feedback page

    Home | What's New | Exchange Server | Outlook | Utilities | Bookstore
    About Slipstick | Feedback | Privacy Policy | Site Map | Archived Pages | Link to Us | Advertise