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Mail Tools for Microsoft Outlook

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The following pages are a collection of mail utilities for Microsoft Outlook that don't fit any of the categories listed under More Information. There is a separate page for each type of utility and those who don't fit within the four main types of utilities are under Mail Tools for Outlook. If you are still using the older exchange clients or Windows Messaging, available tools are listed at Mail Tools for Exchange Client and Windows Messaging.

Sending and Retrieval Tools for Outlook

Mass Mail Tools for Outlook

Compose Tools for Outlook

Duplicate Remover Tools for Outlook

Mail Tools for Outlook

Sending and Retrieval | Mass Mail | Compose Tools | Duplicate Checkers | More Information

Tools in the Spotlight

Auto-Mate	An add-in for Outlook that allows you use define rules to move mail from your Inbox (or other folders) based on several criteria, including the age of the message. While Outlook already provides a powerful set of rules, they can only be applied immediately when the message arrives, and not a couple days or weeks later. Auto-Mate fills this gap an enables you to apply rules to messages that have been in your Inbox for a given number of hours, days or weeks. In addition, the program offers a default set of rules and folders that work in conjunction with Outlook features to organize your mail into folders based on date and To-Do status. Available in Standard or Pro Version 4.0.
EasyLinkMail	EasyLinkMail threads multiple emails of the same topic and creates one single email with duplicates removed automatically. A great and easy to use tool for organizing email topics. It makes it easy to find out who said what and when from all participants� in just one single email that sorted in chronological order. For Outlook 2003/2007. Version 3.
EasyMailTrimmer	Use EasyMailTrimmer to removes redundant or inclusive emails from your mailbox automatically.
Extended Reminders	Outlook COM add-in that enables you to receive reminders from any mail, calendar, contacts, or tasks folder in your default information store (Exchange mailbox or Personal Folders file) except the Outbox.
Nelson Email Organizer	Conversation tracking, searches; automatic refiling into folders by date, status or correspondent; showing folders with unread messages and other features for e-mail management. Supports Vista and Outlook 2007. Version 4.
Picture Attachments Wizard for Microsoft Outlook	View thumbnails of image attachments, run a slideshow of attached picture files without to saving the attachments to disk. Quickly save all attachments to a folder or easily export every attachment in every message in the current folder. Preview image attachments as you add them to a new e-mail message, view the extended file properties of images that were taken with a digital camera (camera model, date picture taken, exposure time, etc.) Works with all common image files. Supports Vista and optimized for Outlook 2007. Version 2.
Print On Demand	Print just the attachments or just the email message (with the attachment file names). New "Print Both" button allows you to select multiple emails and then print both emails and their attachments. Now uses internal routines as the default for printing to PDF for a better printing experience. Version 3.5 Enter code WD9BHK53 during checkout.
Reminder Manager	Reminder Manager provides reminders from any email, calendar, tasks or contacts folder in any open mail store. This allows you to set reminders on items in any folder in your mailbox or PST file, secondary PST files or public folders. Reminders can be emailed to any pager or email enabled communications device.
Safeguard Send	Safeguard Send helps you prevent mistakes when sending email - by checking outgoing email for certain keywords, checking if you are sending email outside your company, checking if you are sending to more than N number of recipients, plus three other checks. It prompts you for confirmation of the send if any violations occur, giving you a chance to think before you send important or confidential emails. Enter code WD9BHK53 during checkout.

More Tools

Always Bcc	Utility to always do a Cc or Bcc to specific recipients or to selectively copy the message based on filters the user sets. Does not trigger the Outlook security prompts. Enter code WD9BHK53 during checkout.
Attachment Options	COM add-in by Outlook MVP Ken Slovak that adds an Attachment Security Options page to the Tools, Options dialog in Outlook 2000 SP3 or higher to allow you to manage which file attachments are blocked. New version adds support for the .gadget extension for Outlook 2003 SP3 and Outlook 2007 SP1. It also adds detection for those SP levels. Shareware. Version 1.9.6
Attachments to Folders	Attachments to Folders gives Outlook the ability to extract or move attachments to a Microsoft� Windows� folder or another Outlook Folder.
Attachments2Zip	Attachments2Zip automatically zips and encrypts sensitive large or small e-mail attachments. Allows you to see zip attachments' content without opening the file archive. Open only selected files from multiple files zip attachments in one click without opening all archive files. Auto-Encryption With Predefined Password. Now you can enable auto-encryption of ZIP archive in options, and your attachments will not only be zipped, but also encrypted automatically before they are sent.
AutoBCC	Use AutoBCC to automatically send a blind-copy of all your outgoing messages to another address, for monitoring team communications with customers or just to improve workflow. Free.
AutoFill BCC	Create rules for filling TO, CC, BCC and SUBJECT fields of new message based on the folder where the original message is stored. Add-in allows to use different settings for different folders. The fields you don't want to change will remain the same. It only allows automatic address management, while message body remains intact. Works with Microsoft Outlook 2000 and up, fully compatible with Microsoft Exchange Server public and shared folders.
AutoRead for Outlook	Custom action for Rules Wizard to mark messages that meet certain criteria as read and suppress the new mail indicator in the system tray. Improved integration with client-based spam filters. You can now simply designate any folder as AutoRead-enabled, providing an ability to mark new messages in that folder as read and/or remove Outlook's "New Mail" icon when new messages arrive into that folder. Version 2.0.0.47.
BabelFish for Outlook	Outlook 2000 (or later) COM add-in to translate Outlook messages. Source code for Delphi 6 Enterprise available. Free.
ClearContext Information Management System	Now available in two versions, a free personal edition and a more powerful professional version, ClearContext IMS is an add-in for Microsoft Outlook that automatically prioritizes, organizes, and color-codes the e-mail in your inbox, placing the most important e-mails from the most important senders are at the top of the inbox, ready to be dealt with immediately. Less important e-mails, such as newsletters and correspondence from low priority senders, are placed further down in the inbox and junk/spam e-mails are moved to the bottom. Additionally, ClearContext IMS automates the e-mail filing process to help you keep your entire mailbox organized. All of this is done automatically by analyzing existing e-mail -no configuration or software "training" is required. Version 3. Supports Outlook 2007. Version 3.0
ClockMan95	Comprehensive automation and scheduling program that can download and send Outlook or Exchange/Windows Messaging mail and clear junk mail from an Internet mailbox.
CureCRM	CureCRM for Outlook lets you see a threaded list of conversations with prospects or leads - it also automatically extracts contact information such as phone numbers, address, etc. When setting up meetings, Cure provides busy sales professionals with an automated scheduling assistant.
Delegate Message Mover	Delegate Message Mover automatically moves Sent-As messages to the Sent Items folder of the mailbox given as the sender. Free.
e-tracker for Outlook	Matches up messages in your "Sent Items" folder with the "Read:" replies, so that you can tell at a glance if your message has been read. Works with Exchange Server, MS Mail, and Internet Mail. Registered version automatically removes the "read: receipts" for you. Formerly Boldon James Auto Correlator.
eClean 2000	Removes extra quoting characters, white space, and line breaks from incoming mail messages to make them more readable.
Email Announcer	Outlook 2000 (or later) COM add-in that uses a Microsoft Agent character to read and announce incoming email (including mail from Hotmail accounts), notifies you if a read receipt is attached to the message, and announces appointment reminders.
Email Effects	Converts pictures and tables to text.
Email Exchanger	Email Exchanger is a utility for automatic scheduled retrieval of messages for all the services in your Outlook, Exchange or Windows Messaging profile. Outlook/Exchange does not need to be running.
Email Filing Wizard	Create rules to refile messages in your Inbox either on demand or at regular intervals. Useful if you want to move messages from the Inbox to other folders after you read them.
Email Not HTML	POP mail download program that removes HTML content and embedded files (retained as one or more attachments) from a message before Outlook opens it. Also zips any attachments that aren't already zipped. Can be set to leave only "safe" HTML in the message.
Email Recovery	Email Recovery undeletes accidently deleted single messages as well as corrupted and lost large mail bases together with attached pictures, music, and video, HTMLs, documents and archives. Program works with live, damaged or even inaccessible HDD and saves recovered data to any available drive you choose. Processes following files. Works with the following formats: DBX, PST, OST, EML, MSG, TBB, Firefox, vista mail, WAB, VCARD, VCF
eMail-Lead Grabber	Automatically downloads emails from web forms and third party sites, processes them into Outlook and assigns follow-up whenever a lead fills up a Web Form on your web site. Send an Auto-Response Email to the incoming email and also Distribute the Lead email among your Lead Processing Team. Can also create contacts from structured text files, in addition to mail messages.(Formerly Web Response Grabber)
eReturn Detective	Monitors bounced messages to notify you which contact may need updating. For Outlook 2000 or later.
Exchange Download Display Extension	Uses a system tray icon to display the number of messages being downloaded during the current connection session. The author says it needs the Microsoft Exchange Server service in the profile, but I've found that it works at least some of the time without it.
Explorer View for Outlook	Preview Microsoft Outlook email attachments without leaving Outlook, even if you do not have the creating software installed. Instantly access attached documents, spreadsheets, audio files and more than 100 file types.
Fentun	Utility to decode attachments sent by Outlook that arrive as Winmail.dat files because you sent in Rich Text Format.
Forgotten Mailbox Password	Recovers POP3 mailbox passwords from accounts on your machine by emulating the POP server. Two versions: free for end users and paid for administrators and tech support.
Forward as Attachment	Lets you forward a single message as an embedded attachment or a link.
Getting Things Done Outlook Add-in	Applies David Allen's workflow methodology to Outlook functionality, using categories, views, and other features.
Inbox Buddy	Anti-spam and mail management tool for Outlook 2000 and later. Uses custom fields and views to prioritize your Inbox and reorganize it according to your relationship with each sender (e.g. friend, boss, client, supplier, etc.). Includes a New Mail command to send a new message to the sender(s) of the currently highlighted message(s). Another feature notifies you if a contact doesn't respond to your mail message within a certain number of days. Allows you to select multiple messages and flag them for follow-up with a single click.
Internet Idioms	Multi-purpose add-in for Microsoft Exchange client and Windows Messaging.
MailFiler	Utility to organize mail by adding a unique reference to each conversation thread, tracking all messages related to that thread in an indexed database, and filing them to specific location. It "remembers" where you filed mail from specific senders and uses the same folder for new mail from that sender. You can also designate mail from certain senders as bulk mail. Cleans out junk mail on demand. Identifies suspected spam or viruses. Provides reminders for tasks linked to conversations, and sends notifications to SMS, pager, or other mail account.
Mailinfo	Mailinfo tells you if the recipient received, viewed or has not opened your email. Receive daily reminders to follow up on emails you sent which haven't been confirmed by Mailinfo.
MailPilot*IN	MailPilot*IN monitors your mail as it comes in, route its and automatically initiates the appropriate action, including extract header, message and attachments to process the data externally; generate a read receipt; move, copy or delete a message; remove attachments; print the message and attachments; start an external program; or mark message as 'read'. All tasks are recorded in a log file.
MailToFile	MailToFile for MS Outlook is the integrated solution for filing emails outside your Outlook application. You can store your emails directly into a customer or project folder, with only a few mouse clicks. An archived message doesn't change: it remains a regular email! You can easily open, reply and forward all messages. With MailToFile you always have all your digital correspondence filed together.
nMessage Form	Custom Outlook message form that makes it easier to read the Internet headers. For Outlook 2000 only, because it requires you to make it the default form using the Forms Administrator tool.
NSOutlook	Makes Netscape use Outlook as its default mail program.
OSK (Outlook Survival Kit)	Add-in to remove a read receipt from a particular message before you read it. Includes option for automatic removal.
Outlook Attachment and Picture Extractor	Outlook Attachment and Picture Extractor can extract and save attachments out from Outlook 2000/XP/2003/2007. Save Outlook attachments and pictures into a directory of your choice. Shrink your *.PST file by removing attachments from mails. Version 1.6
Outlook Printer	Print your Outlook Emails the way you want. Outlook Printer allows you ro customize the printing of your Outlook mails with an easy to use interface. Prints incoming e-mails automatically.
Outlook to Outlook	Outlook to Outlook moves email, contacts, and calendar items quickly and easily from your PC running Microsoft Outlook to your new PC running Microsoft Outlook.
PDF/XPS/DOC Document Exporter for Outlook 2007	Document Exporter brings PDF, XPS and other widely used formats such as DOC, MHT and HTML to Outlook 2007 enabling you to save or simply attach your emails as PDF/XPS. You can batch convert multiple mail (or post) items to multiple file documents in a single-click. Additionally, you can merge and save multiple related mail (or post) items to a single file document. Whatever the technique you use, Document Exporter preserves all the inline/embedded images, hyperlinks in the generated documents.
Personal Message Store Export Utility	Exports Outlook messages to a text file with complete Internet headers. Visual Basic 6.0 source code included.
PocketKnife Peek	Outlook 2000/2002/2003 add-in to allow you to read the plain text version, HTML source, or Internet headers of any incoming message, all from one tabbed interface. Also includes a "Reply to Some" feature to generate a reply to selected recipients (fewer than "Reply to All"). Free for personal use.
Print4OL	Print4OL is a Outlook COM-Addin for printing or showing single (memo style) or multiple (table style, report style, calendar style or label style) items in MS-Word�, using Word Templates. Supported on Windows XP/Vista, Outlook and Word XP/2003/2007 with latest Service Pack.
Prosoft Apps Internet Email Software	Bulk mail tool to send an individual message to multiple recipients. Addresses can come from any address list and may include distribution lists.
Read Receipt Remover for Exchange	Exchange store event sink that removes read receipt requests from all messages arriving in the Inbox, either per store or for individual mailboxes. Works with Exchange 2000/2003.
Resend extension	This gives Exchange and Windows Messaging the ability to resend mail from the Sent Items folder.
Rich Text Sentry	This will warn you before you send e-mail, and it will remove any Exchange or Windows Messaging Rich Text formatting so that people not using Exchange or Outlook won't get weird looking messages from you.
Send And Move	Send And Move assists you in getting organized with your Outlook folders by moving every sent mail to the preferred folder immediately after sending.
SentRoute	Free Outlook 2000 COM add-in to file each sent message in a folder corresponding to the sending account in Internet Mail Only mode. Separate commercial version for Outlook 2000 Corporate/Workgroup mode and Outlook 2002 also available.
SSW LookOut! for Outlook	COM add-in for Outlook 2000 or 2002 to tag incoming mail messages with information from a database, so you can more easily identify messages from clients. Also checks for large or missing attachments on outgoing messages.
UniSent Add-in for Outlook	Outlook COM add-in for Exchange Server users who need to send mail from a second mailbox. The add-in ensures that messages sent with the second mailbox's From address or deleted from the second mailbox stay in the Sent Items or Deleted Items folder of the second mailbox. Version 7.4.0.1
Widgets for MS Exchange	The full collection of add-ins by Ben Goetter for Microsoft Exchange and Windows Messaging. Definitely worth the download.
WS:Peek Mail	Features of the WS:Peek Mail add-in include the ability to read the mail item from a folder without opening the mail, triggering Read Receipt, read the mail item, leaving the item as Unread in the folder. Opens the mail item in an editor to allow the file to be saved or printed for later access. Integrates directly into Outlook and accessed from the Action menu and Standard Outlook Toolbar. Version 1
WS:Response Suite	Cotains WS:Response Tracker and WS:Response Logger. Provides a cost effective solution that provides the ability to report on the time it takes to respond to emails. Extracts are generated as tab delimited files, enabling email response statistics to be imported into a variety of reporting tools such as Excel and Crystal Reports to produce mail response reporting by date, mail item and user.
WS:Reverse View	Reorders Outlook message threads to make them easier to read in chronological order, collating the message bodies into a single text document that can be saved or printed.
Xobni	Xobni Insight is a Free Outlook plugin that provides "as fast as you can type" searching of contacts and email. The product also threads email conversations. It automatically extracts contact information from email signatures and messages bodies as well as from LinkedIn, Facebook, Hoovers, Skype & Yahoo Mail.