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Calendar Tools for Outlook

This is a collection of tools for the Microsoft Outlook Calendar folder that don't fit any of the categories listed under More Information, plus a few for Microsoft Schedule+. 


  More Information

Tools in the Spotlight

3StepShare 3StepShare is designed to facilitate the sharing of Outlook folders (calendar, contact, task and email) without the need for Exchange, server computers, monthly hosting fees, or a computer specialist to install and keep it running. See for yourself just how easy 3StepShare makes sharing Outlook calendars, contacts, tasks, and email with your colleagues and friends. Trial version available.
IMI Attendees Print IMI Attendees Print is small utility specially designed for Microsoft Outlook users to print the names of the people who have been invited to a meeting. Obtain information for Meeting Request items from any Outlook Appointment folder. Print the names of the people who have been invited to a meeting and print the response status - Accepted, Declined, Tentative, or None. Save and export report in Word, Excel, RTF, PDF, or HTML format. Compatible with Outlook 2000/2002/2003/2007 and Exchange Server 5.5/2000/2003.

More Tools

anagram Converts text in virtually any Windows application into Outlook contacts, appointments, tasks, or notes.
Appointments By E-Mail Automatically adds appointments to calendar based on date information in simple e-mail messages. Enter code WD9BHK53 during checkout.
Calendar ImportExport Topalt Calendar ImportExport is simple and easy to use tool for importing and exporting vCal/iCal files (*.vcs, *.ics) to/from Outlook. It can import and export multiple entries vCal/iCal files as well as files containing only one entry. Calendar ImportExport can split/combine multiple vCal/iCal files to/from one vCal/iCal file even without Outlook installed. You can also export vCal/iCal files using build-in Outlook engine and manage duplicates when importing duplicated appointments. However, unlike generic Outlook import/export it can export and import multiple entries file or import or export all appointments to vCal/iCal files at once.
Calendar Shortcut Form Outlook 98/2000 sample form making it easy to open the Calendar folder from another user's mailbox from a shortcut. From CDO Live.
copy2calendar copy2calendar automatically converts text containing appointment information into Outlook calendar entries. It recognizes date and time specifications in 13 languages and can be configured to handle virtually any existing date/time format. copy2calendar can be used from any Windows application.
Corporate Events Sample Outlook form for distributing holidays and other events. (Microsoft Office Update)
e-Scheduling Tools Free tool to schedule operator-unattended audio conference calls via WorldCom from within Outlook.
EPen&Schedule Transfers handwritten electronic planner notes into Outlook appointment items.
GeniusConnect Provides database connectivity to Outlook and Exchange, allowing easy access to contact, calendar and customer information stored in your database. Tasks can also be created in Outlook based on events in your database. Ability to Synchronize both ways means information can be updated or backed-up quickly. Offers complete flexibility by allowing connectivity to any standard database through ODBC.
Ghost Meeting PowerToy This PowerToy is designed for people who need to track multiple meetings in their Outlook Calendar but can’t promise to attend them all. The Ghost Meeting PowerToy allows you to quickly copy meeting details into a private appointment when declining a meeting request, thereby creating a “ghost” that you can keep on your own calendar for your own use. For Outlook 2007. Free.
gSyncit gSyncit is an Outlook add-in that allows for two-way synchronization between Google and Outlook calendars.
Infuzer International Holidays, Sports Schedules, Weather Forecasts and Personal Event Entries for your existing Palm Datebook, Outlook or Lotus Notes Calendar.
ITunes ITunes suppots syncing your Outlook calendar with your iTunes device. Update fixes a COM add-in bug that caused a hang or crash after syncing with Outlook, first reported in EMO. Version 7.6
KiGoo Use KiGoo to manage Exchange and Google Calendars in only one program. Check free/busy availability of all Google Contacts who shared their information. View, browse, update, email and invite your Google Contacts from Outlook. Real-time access. Supports Outlook 2007. Free for non commercial use.
MasterCal Enter appointments in an Exchange public folder calendar and distribute them automatically to the Calendar folders in user mailboxes, with an optional notification message.
Merlinia Outback An advanced in/out board with Outlook calendar integration giving the receptionists a complete overview of "who's out and who's back", both now and in the near future.
Microsoft Exchange Calendar Update Tool The Exchange Calendar Update Tool enables administrators to update, using the Time Zone Data Update Tool for Outlook, multiple user mailboxes, rather than deploying the Outlook Time Zone Data Update Tool to all end-users.
MooseSync MooseSync is a service that publishes your Outlook 2007 Calendar to your Google calendar. It requires no install on your local outlook.
Multimap Add maps to your meeting requests, contacts, and emails. Simply click add map and the new map selection window will pop up.
Offline Free/Busy Application Outlook 2000 utility for Exchange Server users to maintain free/busy information for other users offline and use it in meeting requests.
OutClock Clock display that shows your upcoming Outlook appointments as a color-coded spiral. Free.
Outlook Calendar Appointment Mover Moves appointments forward or backward to adjust the dates after you change time zones.
Outlook on the Desktop Outlook on the Desktop places a fully functional Outlook Calendar on your desktop. The Calendar is pinned to your desktop so that no windows can get stuck behind it. The Calendar's position, size and opacity are all adjustable using a tray Icon. Switch between calendar, inbox, contacts, tasks and notes views. Supports multiple-monitors
PlainSight Desktop Calendar PlainSight Desktop Calendar is a great looking calendar which can be full integrated with wallpaper. It can get data from Outlook and display them on the desktop. It can also get weather forecasts from a weather information server.
Public Calendar Choice for Outlook Public Calendar Choice lets you save a choice of several shared calendars in Outlook 2003 or Outlook 2007 and restores this choice later at any time, such as after a restart of Outlook. With this addin it is possible to access a preset choice of personal calendars, as well as common public calendars in Public ShareFolder and Exchange server. Freeware. For Outlook 2003/2007.
Put Anniversary in Calendar This add-in will automatically put all those anniversary's or birthday's where they belong (in the Calendar) this way you won't miss this important events. Sometimes when you import a .pst file to your Microsoft Outlook your Contacts anniversary's or birthday's don't appear in the calendar, this can also happen with synchronizations with a Pocket Pc device or Palm.
Schemax Calendar Schemax Calendar helps organizations more effectively manage the schedules of multiple resources (people, rooms etc.), forecast resource activity, book resources and resolve scheduling conflicts. Produce bar charts of resource activity, calendar overlays and group and filter activities by category, resource and Outlook free/busy colors. Schemax Calendar's unique design lets you view up to 12 months of activities in a single screen, then zoom in and pan for more detail. Version 2.6
TaskToCal The Outlook add-in TaskToCal displays your Outlook tasks in your calendar automatically. Every time you create a new task then a new appointment will be created in your calendar. The notes and the state of your tasks are shown in the corresponding appointment. If you move your task-appointment in your calendar then the new time will be reflected in your task, too. Delete a task in your calendar and your task will be erased in the tasks folder.
Time Zone Data Update Tool for Outlook This tool will help adjust calendar items in Outlook after the operating system has been updated with new time zone definitions. It can also be used for adjustments of calendar items based on changes to the user's time zone settings or when the user moves to another time zone. Works with Outlook 2003 and previous versions.
Transmit Holidays Form Custom Outlook form for sending holidays (or other appointments) without a meeting request form. Version 7 eliminates the need to manually enter data about each appointment, because it can read items directly from any calendar folder.
Vacation Request Form Sample with PowerPoint slides and white paper, presented as an example of how a form can evolve to add new features. The Mark III version requires the Outlook View Control.
vSync Convert (import-export) Outlook Calendar and Contacts from/to vCard, vCalendar, iCalendar file format
Workgroup Calendar Workgroup Calendar is a personal tool that allows you to create, synchronize and manage a group calendar with content merged from multiple Outlook Calendar folders including Public Exchange Calendars. Microsoft Exchange folders are now supported. Now you can combine Personal and Public calendars into one group calendar folder. You can also create a group calendar folder in Public Folders The default Calendar folder can now be used as a group folder
WS:Auto Accept Use WS:AA to automate the management of meetings and automatically place them into your calendar or your colleagues calendar under strict control options. WS:AA allows you to automatically Accept; Reject; Tentatively Accept Meeting Requests, or leave in your Inbox for personal consideration. Verson 1.
WS:Repeat Appointment WS:RA II allows you to choose an appointment and select multiple dates for this appointment, automatically creating the Repeat Appointments in your calendar. In addition you can also add new additional dates after creating the initial Repeat Group as well as removing existing repeat appointments using the simple interface. Version 2
WS:Response Suite Cotains WS:Response Tracker and WS:Response Logger. Provides a cost effective solution that provides the ability to report on the time it takes to respond to emails. Extracts are generated as tab delimited files, enabling email response statistics to be imported into a variety of reporting tools such as Excel and Crystal Reports to produce mail response reporting by date, mail item and user.
ZideOne Outlook Connector The ZideOne Outlook Connector enables GroupDAV, CalDAV and CardDAV server systems to use Microsoft Outlook as a calendaring and contact management client. GroupDAV and CalDAV (RFC 4791) are Internet standard protocols supported by a wide range of servers, including: Apple iCal Server, Apache mod_dav, Google Calendar / Apps, Yahoo! / Zimbra, Oracle Beehive, Sun Aries, OpenGroupware.org, eGroupware, and many others. Beta.
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More Information

More calendar tools:

For Group Calendar tools, see Maintaining a Group Calendar in Outlook.
Web Publishing tools: Publishing Microsoft Outlook Calendars on the Internet or an Intranet

Schedule Management Tools are now at Calendar Tools for Schedule Management
Reminder utilities are now at Calendar Reminder Tools for Microsoft Outlook
Printing tools are now at Calendar Printing Tools for Outlook
Date and Data Resources are at Calendar Dates and Other Data for Outlook
Time and Billing Tools are at Time and Billing Tools for Outlook Calendar
Meeting Productivity tools are now at Meeting Productivity Tools for Outlook
Remove duplicate appointments with the tools listed at Duplicate Remover Tools for Calendar

  • Microsoft Outlook Calendar Issues
  • Microsoft Partner Calendar Tools
  • Synchronize mailbox and Public Folders -- includes tools to copy appointments from public to mailbox folders
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