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Insert Attachments in Outlook.com email

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› Outlook.com › Insert Attachments in Outlook.com email

Last reviewed on May 5, 2017     30 Comments

Applies to: Outlook.com

When you insert attachments into Outlook.com email messages, you can either add the attachment as an attachment or link to a file in your OneDrive account. Images can be inserted inline (embedded) so they display in the message, or attached as files.

If you account is on the new Outlook.com server, you'll use the Attach button in the toolbar above the message header to insert links to files or attachment them directly, or to embed an image into the message body, click the image button in the toolbar above the message field.

insert attachments

If your account is still on the old server, these options are in the Insert menu in the button bar at the top of the window.

When you insert a File as an attachment, it's added to the message between the subject and message body, with large icons displayed. If you attach an image file as an attachment, a small preview thumbnail is shown in the attachment field. Links to OneDrive documents are shown under the signature.

Inserting Images inline adds the image to the message body, at the cursor position in the message body.

Insert attachment in Outlook.com email

Insert Attachments in Outlook.com email was last modified: May 5th, 2017 by Diane Poremsky

Related Posts:

  • Insert links to OneDrive Files
  • Outlook's Modern Attachments Feature
  • How to Insert a Text or HTML File into a Message
  • "Too many files" Error Message

About Diane Poremsky

A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

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John Booze (@guest_207584)
July 7, 2017 1:27 pm
#207584

Hi Diane, can you help me with VBA code to be used in Outlook 2013. This is what I would like to do:
1. I will select Reply To All and then run the code.
2. The code will add an attachment, insert certain text to the top of the body of the email reply, and insert my signature under the text.
Please me know if you can assist with this or point me to a source that can?

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Diane Poremsky(@diane-poremsky)
Author
Reply to  John Booze
July 8, 2017 6:29 pm
#207590

I actually have macros that do all of that - just not in one macro. Start with this - https://www.slipstick.com/developer/vba-when-reply-is-clicked/ - there should be code for reply, reply all and forward but the macros are identical for each, just one word different in each.

I have several run a script macros for rules that show how to do the rest - like this one: https://www.slipstick.com/developer/run-a-script-rule-autoreply-using-a-template/

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richard loftus (@guest_206209)
September 2, 2015 1:35 pm
#206209

windows 10 and can't insert a file from document into an email. When I open the file the whole email goes away

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D Poremsky (@guest_206210)
Reply to  richard loftus
September 2, 2015 8:41 pm
#206210

what browser are you using?

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D Poremsky (@guest_206207)
September 16, 2014 11:46 am
#206207

You can't insert from personal folders in Outlook and you can't drag from outlook to the message form in the browser. You could drag from outlook to a folder in windows explorer then drag it to outlook.com. Sorry.

I checked in both IE and Chrome, so changing the browser won't help.

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JoJo (@guest_206208)
Reply to  D Poremsky
September 22, 2014 8:23 pm
#206208

Sorry for the delay in responding. I do appreciate your help, Diane. Well, I guess you've confirmed it can't be done. Thx again.

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JoJo (@guest_206205)
September 13, 2014 8:44 pm
#206205

I thought Outlook.com was web-based (which is what I'm using) vs. Outlook 2013.
I am familiar with the steps you mention, which I did use with Outlook--just don't have that option with Outlook.com. Thanks for your help anyway!

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D Poremsky (@guest_206206)
Reply to  JoJo
September 13, 2014 10:45 pm
#206206

Outlook.com is an email service like Gmail or yahoo. You can read your email using either a browser and log into outlook.com or you can set it up in outlook, thunderbird, the windows mail app or others.

I can either use the Insert button http://screencast.com/t/z1Y9yxFRQcN

or drag and drop anywhere on the outlook.com new message.
http://screencast.com/t/0HFOIEqzQ

What happens when you try to drag and drop?

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JoJo (@guest_206203)
September 12, 2014 8:07 pm
#206203

Thanks for your reply. Pardon me for my tech naivete, but I am only using Outlook.com. So what I'm trying to do is just attach an email within Outlook.com to a message I'm sending from Outlook.com (via MSN). So I don't believe this qualifies as 'uploading mail created outside of the account,' does it?

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D Poremsky (@guest_206204)
Reply to  JoJo
September 12, 2014 9:05 pm
#206204

Sorry, I misunderstood.

Are you using Outlook 2013 on the desktop? You can attach other email messages using drag and drop or the Insert > Outlook item button.

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JoJo (@guest_206201)
September 12, 2014 4:19 pm
#206201

I'm using Outlook.com and I'd like to insert an Outlook email, say from one of my personal folders. I used to do this all the time on an older version of Outlook by simply dragging & dropping. But I can't seem to figure it out now. Thanks!

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D Poremsky (@guest_206202)
Reply to  JoJo
September 12, 2014 4:42 pm
#206202

Outlook 2013 uses ActiveSync to sync with outlook.com and it doesn't currently support uploading mail created outside of the account. The old outlook uses the Outlook connector which used a different method to upload.

At this time the only way to upload mail is by using an imap account. You can have both an imap and EAS account in your profile. http://www.outlook-tips.net/outlookcom/configure-imap-accounts-outlookcom/

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Frances (@guest_206214)
Reply to  JoJo
August 31, 2016 4:53 am
#206214

I had the same problem, however if I save the document as a PDF file it seems to work again.

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SYT (@guest_206199)
May 13, 2014 8:23 am
#206199

I am unable to insert an attachment in my outlook email. Have NEVER had this problem before. Error says attachment is too big although it is simply an application for a golf tournament. I scan the application and now trying to email it. What is wrong?

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D Poremsky (@guest_206200)
Reply to  SYT
May 13, 2014 10:28 am
#206200

It's likely the format of the scan is one that results in a file larger than you can send. What is the file extension and how big is the file?

If the message is stuck in the outbox, set outlook offline or disconnect from the internet, wait a few minutes and then delete it.

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Usman Malik (@guest_206197)
February 27, 2014 11:55 pm
#206197

Hey i have this issue with outlook when insert an attachment it directly goes to the text area of the email and doenst show as an attachment when someone recives that email he cant open it i want my email to be sent in regular way please help

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Diane Poremsky (@guest_206198)
Reply to  Usman Malik
February 28, 2014 12:01 am
#206198

You are using RTF formatting in the message. Switch it to HTML or plain text and the attachment will be listed under the subject field.

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