This version of the Bulk Change File As Format for Contacts macro checks the registry for the user's default FileAs format and offers to change it. It then updates the contacts in the default contact folder to use the default FileAs format.
It's not the cleanest code, but it works in all versions of Outlook and gets the job done.
Public Sub ChangeFileAs() Dim objOL As Outlook.Application Dim objNS As Outlook.NameSpace Dim objContact As Outlook.ContactItem Dim objItems As Outlook.Items Dim objContactsFolder As Outlook.MAPIFolder Dim obj As Object Dim strFileAs As String Dim myRegKey As String Dim myValue As String Dim myFileAs As String Dim myAnswer As Integer On Error Resume Next ' get registry key to work with ' change the Outlook version # to match your version myRegKey = "HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Outlook\Contact\FileAsOrder" If myRegKey = "" Then Exit Sub 'check if key exists If RegKeyExists(myRegKey) = True Then 'key exists, read it myValue = RegKeyRead(myRegKey) If myValue = 14870 Then myFileAs = "Company" If myValue = 32791 Then myFileAs = "Last, First" If myValue = 32792 Then myFileAs = "Company (Last, First)" If myValue = 32793 Then myFileAs = "Last, First (Company)" If myValue = 32823 Then myFileAs = "First Last" 'display result and ask if it should be changed myAnswer = MsgBox("The registry value for the key """ & _ myRegKey & """is """ & myFileAs & vbCrLf & _ "Do you want to change it?", vbYesNo) Else 'key doesn't exist, ask if it should be created myAnswer = MsgBox("The registry key """ & myRegKey & _ """ could not be found." & vbCr & vbCr & _ "Do you want to create it?", vbYesNo) End If If myAnswer = vbYes Then 'ask for new registry key value myValue = InputBox("Please enter new value: " & vbCrLf & _ "14870 = Company" & vbCrLf & _ "32791 = Last, First" & vbCrLf & _ "32792 = Company (Last, First)" & vbCrLf & _ "32793 = Last, First (Company)" & vbCrLf & _ "32823 = First Last", myRegKey, myValue) If myValue <> "" Then RegKeySave myRegKey, myValue MsgBox "Registry key saved." End If Else End If ' now that we've got the value of the default setting, ' we use it to set the value so all contacts are the same Set objOL = CreateObject("Outlook.Application") Set objNS = objOL.GetNamespace("MAPI") Set objContactsFolder = objNS.GetDefaultFolder(olFolderContacts) Set objItems = objContactsFolder.Items For Each obj In objItems 'Test for contact and not distribution list If obj.Class = olContact Then Set objContact = obj With objContact If myValue = 14870 Then strFileAs = .CompanyName '"Company" If myValue = 32791 Then strFileAs = .LastNameAndFirstName '"Last, First" If myValue = 32792 Then strFileAs = .CompanyAndFullName '"Company (Last, First)" If myValue = 32793 Then strFileAs = .FullNameAndCompany '"Last, First (Company)" If myValue = 32823 Then strFileAs = .FullName '"First Last" .FileAs = strFileAs .Save End With End If Err.Clear Next Set objOL = Nothing Set objNS = Nothing Set obj = Nothing Set objContact = Nothing Set objItems = Nothing Set objContactsFolder = Nothing End Sub 'reads the value for the registry key i_RegKey 'if the key cannot be found, the return value is "" Function RegKeyRead(i_RegKey As String) As String Dim myWS As Object On Error Resume Next 'access Windows scripting Set myWS = CreateObject("WScript.Shell") 'read key from registry RegKeyRead = myWS.RegRead(i_RegKey) End Function 'sets the registry key i_RegKey to the 'value i_Value with type i_Type 'if i_Type is omitted, the value will be saved as string 'if i_RegKey wasn't found, a new registry key will be created Sub RegKeySave(i_RegKey As String, _ i_Value As String, _ Optional i_Type As String = "REG_DWORD") Dim myWS As Object 'access Windows scripting Set myWS = CreateObject("WScript.Shell") 'write registry key myWS.RegWrite i_RegKey, i_Value, i_Type End Sub 'returns True if the registry key i_RegKey was found 'and False if not Function RegKeyExists(i_RegKey As String) As Boolean Dim myWS As Object On Error GoTo ErrorHandler 'access Windows scripting Set myWS = CreateObject("WScript.Shell") 'try to read the registry key myWS.RegRead i_RegKey 'key was found RegKeyExists = True Exit Function ErrorHandler: 'key was not found RegKeyExists = False End Function
How to use the macros on this page
First: You need to have macro security set to the lowest setting, Enable all macros during testing. The macros will not work with the top two options that disable all macros or unsigned macros. You could choose the option Notification for all macros, then accept it each time you restart Outlook, however, because it's somewhat hard to sneak macros into Outlook (unlike in Word and Excel), allowing all macros is safe, especially during the testing phase. You can sign the macro when it is finished and change the macro security to notify.
To check your macro security in Outlook 2010 and newer, go to File, Options, Trust Center and open Trust Center Settings, and change the Macro Settings. In Outlook 2007 and older, look at Tools, Macro Security.
After you test the macro and see that it works, you can either leave macro security set to low or sign the macro.
The macros on this page should be placed in a module.
Open the VBA Editor by pressing Alt+F11 on your keyboard.
To put the code in a module:
- Right click on Project1 and choose Insert > Module
- Copy and paste the macro into the new module.
More information as well as screenshots are at How to use the VBA Editor