Articles in Tools & Utilities Category

These tools enhance Microsoft Outlook by providing connections to Microsoft Exchange Server Public Folders, databases and other contact management applications. Some can be adapted not just for sales force automation, but also for project tracking and help desk. We've also included tools that don't have direct Outlook interfaces but do offer synchronization with Outlook. For  

These add-ins, mostly for Microsoft Exchange Server, control the content of incoming and outgoing messages with a variety of techniques: Filtering attachments Filtering junk mail Filtering for objectionable content Some are direct add-ins for Exchange Server; others operate externally on Internet mail going into and out of the server. Many combine content control with virus  

Custom actions add functionality to the Rules Wizard in Microsoft Outlook by performing additional actions on messages. There are very few custom actions available (in part because they were written in C++). For this reason, we are including other useful "rules tools" here. See Run a Script rules for an alternative to Custom Actions. Notes  

Customer Relationship Management (CRM) Utilities that work with Outlook and may replace BCM.

This is a collection of tools useful for updating your Microsoft Outlook Contacts folder. Among this list are tools that "grab" contact data from emails or web pages and create a contact for you. Others will create a contact using the senders display name and email address when you reply to email. Like the Plaxo  

Microsoft Exchange Server provides a foundation for shared address lists through the global address list; enter outside addresses as custom recipients. If everyone is using Microsoft Outlook, you can also create public folders for sharing contacts. If you don't have Exchange Server, beyond the tools listed below, you might consider using: An LDAP server --  

If some messages arrive from the Internet looking like scrambled eggs, then you need to save each one as a file, then decode it. This is much less of a problem with current versions of Microsoft Outlook than it was with older versions of Microsoft Outlook and Exchange Messaging. There are two types of files  

This is a collection of tools used to remove duplicates from your Microsoft Outlook Contacts folder. Some of these tools will also remove duplicates from other Outlook folders. When the duplicates are the result of importing and all are duplicated, you can sort by the modified date field (you'll need to add the Modified field  

This is a collection of tools used to view inside MAPI message stores, including Exchange mailboxes and PSTs. Two of the tools, MFCMapi and MDBVu32 are provided by Microsoft. While these tools are designed for developers, they can be used by anyone with basic knowledge to browse for and delete hidden items in a mailbox  

Signature and Disclaimer tools and utilities for use with Microsoft Exchange Server.

This page contains utilities that automate the removal of duplicate appointments. If the duplicate appointments are the result of importing, you can add the modified date field to the view and sort by it, then delete appointments based on the modified dates. When the cause of the duplicated appointments is PDA synchronization one of the  

While you can remove duplicates by hand, the tools on this page make it easier when there are a lot of duplicates. Although some of these tools work only with the mail folders, many will work on any Outlook folder that contains duplicates. Featured Products ReliefJet EssentialsUse ReliefJet Essentials for Microsoft Outlook to remove, mark  

This page deals with tools and methods that add encryption, digital signatures, or rights management to individual messages. For tools dealing with securing Microsoft Outlook and Microsoft Exchange data with folder and user permissions, see: Managing Exchange Server Permissions To add encryption and security signatures to Exchange messages on the Internet, you can use either  

The Find tool (and Advanced Find) searches across folders in a single Personal Folders file or in your Exchange Server mailbox. However, it cannot search subfolders in another user's mailbox or in a public folder. You can get searchable subfolders in a public folder by adding one of the tools on this page which generally  

The utilities and tools on this page are used by Exchange server administrators to backup Exchange databases and mailboxes.

The tools on this page will assist administrators with migrations and upgrades, either in planning or in implementing it. Some of the tools can be used with Office365 Exchange Server. Exchange Server Migration Tools was last modified: March 24th, 2015 by Diane Poremsky

Inappropriate use of email has led organizations into damaging legal battles and embarrassing leaks of information. In order fully understand the actual usage of their Microsoft Exchange email infrastructure, administrators often need to use third party tools to monitor and report on traffic usage. The following tools offer Exchange Server and email usage reports. A  

This page lists applications that are built on the Exchange Storage System (formerly called the Web Storage System) introduced in Microsoft Exchange 2000. Some may also work with SharePoint Portal Server, which shares the same storage system. Two big differences between Exchange Storage System applications and Exchange public folder applications is that Exchange store applications  

Microsoft Outlook add-ins and tools for generating faxable documents, automatically printing them, and performing other fax functions including OCR.

As you probably know, Outlook doesn’t offer a mechanism to schedule Internet mail downloads for a particular time every day -- like just before you get into the office. A locally installed POP server solves this problem, because it does support scheduled connections. It downloads the mail to my server’s hard drive -- usually faster