Inappropriate use of email has led organizations into damaging legal battles and embarrassing leaks of information. In order fully understand the actual usage of their Microsoft Exchange email infrastructure, administrators often need to use third party tools to monitor and report on traffic usage.
The following tools offer Exchange Server and email usage reports. A number of these tools also provide reports on all aspects of network usage.
Tools in the Spotlight
ReliefJet Quicks for Outlook is a bundle of handy add-ins for every Outlook user. These add-ins significantly increase Outlook user's productivity by automating routine tasks, preventing user from typical mistakes and tweaking Outlook to make it more friendly and functional. Currently the bundle contains the following products: Quick Tweaks, Quick Warnings, Quick Folders, Quick Text, Quick Notes and Quick Reports. |
Tools
Active Directory change auditing solution. A Windows Service that stores selected AD change events from the Security log of all Domain Controllers to an SQL database. | |
AdminDroid Office 365 Auditing and Reporting Tool for Exchange Online | AdminDroid gives you the insights and statistics about the mailbox size, mailbox usage, active & inactive mailboxes, incoming and outgoing mail traffic, spam emails, malware emails, non-owner access, mailbox login etc. Keep your auditing data beyond the retention period defined by Microsoft. The exchange reports provided in this tool helps you to meet security and compliance. You don't need to write your own script using PowerShell cmdlets like Get-MessageTrace and Get-MailboxStatistics. Just download and install this GUI tool. Access 100+ Exchange online auditing reports along with visually appealing dashboards. |
The tool offers Exchanger server traffic analysis, mailbox size, public folder size, & other important reports. It is also an important security tool as it points out inactive mailboxes and offers Mailbox & Public folder content reports. Extensive reporting on almost every Exchange Mailbox parameter. Facilitation of exporting the reports to everyday formats. Scheduling reports for periodic actions. Free trial available. | |
Anti-spam, disclaimers (with variables), archiving Internet mail, Internet mail usage reports. Includes a POP downloader and personalized server-based autoreplies that can include attachments and tracking numbers. Can archive to an ODBC database. Current version includes Overall improved anti-spam technology, an additional anti-spam engine called SpamRazer along with improved performance and a real-time dashboard. GFI MailEssentials now supports GFI Directory, enabling administrators to manage users just like they would with Active Directory when installed in a DMZ. | |
GingerEx Office 365 Admin is a light weight tool which will allow you to generate Office 365 reports and perform the following actions for users / groups from the reporting screen itself: User Management, License Management, Exchange Online - Mailbox, Distribution Groups, Office 365 Groups | |
Run reports on distribution lists, users and more, pulling data from Exchange 5.5, Active Directory, or Exchange 2000/2003/2007. List all distribution lists and their members or just the number of members and present the report in XML, HTM, or Excel format. Free. | |
IMI Mailbox Statistics for Microsoft Exchange Server is small utility for Exchange Admin to get, print and export (inventory) Mailbox resources statistics, intended to cover the lack of print capabilities in the current version of the Exchange Admin. | |
JiJi AuditReporter is a web based active directory auditing solution, performing live monitoring of Active Directory (AD), without depending on native auditing. Generates audit reports on every events happened in the Active Directory(AD). Generates audit reports on Exchange, GPO environments. This tool sends automated email notifications on, each and every AD changes. It also generates ad-hoc (real-time) reports on categories such as AD, Exchange, GPO, SharePoint, in response to the corresponding "Ldap" request, via JiJi AuditReporter's UI | |
Kernel Exchange Server recovery is a comprehensive solution to manage diversified areas of Exchange server with the facility to search, export and recover emails from live exchange mailboxes, exchange backups and PST files. | |
LepideAuditor for Exchange provides a simple, cost-effective means of auditing, monitoring and alerting on changes made to your Exchange Servers. Visibility into mailbox access, permission changes and much more is provided through over 40 pre-set reports with before and after values for each change which enable you to make quicker decisions. | |
Mailscape's advanced monitoring watches critical subsystems to give you an early warning of problems in your exchange environment. Supports on-prem Exchange, SharePoint, and Office365. | |
The forensics email analysis tool MailXaminer emerges as a great standalone utility that assists techies to examine and extract evidence from both web-based as well as desktop-based email clients. With the versatile features of Mailxaminer, investigators can carve all the related evidence and create a comprehensive report of the case. | |
The solution provides reports about the state of enterprise IT-infrastructure, security audit, inventory of hardware and software, and preparation for migration and upgrade. The product's historical and statistical reports allow changes in infrastructure to be clearly presented and evaluated, so that accurate prognoses and relevant development plans can be made. Agentless data collection. Reports on Active Directory, Exchange Server, local computer resources. | |
OWA Guard provides sign-on security to protect users & businesses from logon attacks such as password guessers, brute force attacks, screen scrapers, & phished logons. It provides real-time analytical reports & alerts of suspicious activity while monitoring the security health of your Exchange infrastructure. A dynamic CAPTCHA can differentiate between users and computer generated attacks, and Geo-filtering can prohibit OWA logons from places where normal business operations are not expected. | |
Provides content control and aids in migration, as well as analyzing email usage. | |
Get full visibility into what's going on with your Office 365 Usage Reports. Audit and report on your Office 365 Exchange Online Mailboxes. Gather reports on your Office 365 Users, Mailbox configuration, Mailbox Security , Folders, Contacts, Mail Items, Public Folders, Groups and more. Generate statistics on functioning of mailboxes, mail items etc. to plan efficient utilization of Exchange Online. Analyze Office 365 licenses using Office 365 License reports and view them by Users, by license types and by license count. | |
OutlookStatView scans your Outlook mailbox, and display a general statistics about the users that you communicate via emails. For each user/email, the following information is displayed: The number of outgoing messages that you sent to the user (separated by to/cc/bcc), the number of incoming message that the user sent to you, the total size of messages sent by the user, the email client software used by this user, and the time range that you send/received emails with the specified user. Supports 32- and 64-bit Outlook. | |
PMSE 6.5 is our latest stand-alone solution that has been built on over 15 years of Exchange experience and assisting businesses with navigating the complexity of a migration. We remain focused on delivering the industry's most flexible and highest performing solution for businesses of all sizes. The software comes easy-to-deploy and use, even if it is your first migration. In this release you can migrate from Exchange 5.5, 2000, 2003, 2007, 2010, and 2013 directly to Exchange 2013, 2016, or Office 365 (Cross-forest). | |
Promodag Reports is an innovative email reporting tool that brings together all the key elements from Office 365, hybrid and on-premise Exchange messaging environments. It gives you the means to analyze and produce reports quickly and efficiently, whether it's reviewing your migration to Office 365, providing inventory, responding to eDiscovery queries, or just keeping track of your email traffic or mailbox size distribution in the time. Simplify and automate e-mail auditing processes, make sure they comply with business rules, and optimize the performance of your e-mail system. | |
When it comes to changing an admin or service account password there is almost always at least one service or scheduled task that is only discovered when the service stops working after the password change, so this tool was developed to automate the task of discovering them all across multiple servers remotely and also automates updating the password on each of them. | |
Topalt Reports allows you to create various Outlook usage reports: Count received emails during certain time frame, Extract email addresses that you have received emails from. Many reports available (sender name, sender email address, sender domain, recipient/to, cc, subject, category, importance, sensitivity). | |
VBOffice Reporter is an easy to use tool for data analysis and reporting in Outlook. A single click allows you to see the number of hours planned for meetings the next month, expenses for a specific project in the last month, and many things more. Features include the ability to create reports for all tasks, calendar, and journal items. Create a report with a single click and then sent via e-mail or open it in Excel. Trial available. Supports Outlook 2000, 2002, 2003, 2007, 2010, 2013, 2016. | |
Admin Report Kit for Exchange Server (ARKES) is an Exchange Server Reporting solution that addresses the critical functions of auditing and reporting Exchange security, usage and configuration. Audit, track and monitor your Exchange organization's administrative groups, routing groups, storage groups, mailbox stores, public folder stores, system, recipient policies, protocols settings and various connectors, mailbox users, mail-enabled users and distribution groups/lists are available across all Exchange Servers in the Exchange Organization. | |
Exchange Message Log Reporter is an Exchange Server Message Tracking and Log Reporting solution that addresses collecting, archiving and reporting all types of mail transaction details from your Exchange Server. Our solution allows you to track and import the Exchange Message Tracking Log data to a SQL database and generate reports on all mail transactions in your Exchange Server. |
