One of Outlook 2013's new features is a missing attachment warning. (Users of older versions of Outlook will need to use an add-in.)
How does the attachment reminder work? Like the third party attachment reminders, it looks for a sequences of words in the subject and body of a mail. For example, the words "attached", "attachment" or "attaching" will only trigger the detector if the context they appear in makes sense for mentioning an attachment.
The other strings that are looked at are "Enclosed" ,"Going To Attach"," Here is", "Include", "Enclose", "See Snapshot", "PFA", "Print Attachments", "Sending You", "This Email" ,"Now Attach", "This is". As with the attach variations, the context that these strings appear in is crucial and if the context doesn't fit, the alert will not be triggered.
This can be enabled or disabled in File, Options, Mail - at the bottom of the Send Messages section, about halfway down the dialog.
Administrators can control it using Group Policy.
|Tools in the Spotlight|
The Attachment Forget-Me-Not Outlook add-in scans each outgoing email for phrases like "see attached" or "draft version". It then asks you if you meant to attach a file before sending the email, giving you a chance to insert the attachment. Version 4.0 is being released that works with both Outlook 2010 32-bit and Outlook 2010 64-bit.
This handy plug-in for Microsoft Outlook will timely remind you to add attachments to your outgoing e-mail. Attachment Alarm will never let you forget to add an attachment to the e-mail if the body of the message contains words that imply it, for example, "see attachment" or "the file attached." You just add such words to the Keyword list, and the add-in does the rest itself.
Attachments Reminder will automatically remind you that you wrote 'attachment' - or any other keyword you select - before you really send the message scanning each outgoing email. You will have then the opportunity to attach a file to your outgoing message. Outlook 2000 - Outlook 2010, 32-bit only.
The Missing Attachment PowerToy detects when an outbound e-mail message contains words which you typically use when including attachments and offers you the opportunity to revise the e-mail before Outlook sends it on its way. Free. Outlook 2007 only.
Send Guard will detect and prompt you whenever you make any of these mistakes and more: forget to send an attachment you promised in a message, Reply-to-All or forget to Reply-to-All, send emails using the wrong email account, send emails with blank or incorrect subjects, said something you oh-so-knew-better than to say. Works with Outlook 2000, 2002, 2003, and 2007. Version 1.0.75 Free trial available.