RSSExchange Messaging Outlook Volume 15, Number 24
Today's Highlights:
Contacts, Auto-Complete List, and Suggested Contacts
I've seen a number of questions lately from people who are confused about Contacts, Suggested Contacts and the Autocomplete List.
Include the Category when sending email
Several users wanted to know how to change
Outlook 2010's behavior of removing Categories
when sending email. "I sort my email by using
categories and I do the same for my outgoing
emails. Before, when I forwarded or replied to a
message my categories would be retained and my
outgoing mail would be sorted automatically. Now
when reply or forward, the categories are
stripped message. How can I get it to behave like
previous versions of Outlook?"
You can change this behavior in the registry.
This key works in Outlook 2003 and 2007 as well
as 2010, you'll need to use the correct path in
the registry for your version. Create the key or
path if it does not exist.
Browse to
HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\14.0\Outlook\Preferences
Value Name: SendPersonalCategories
Value Type: DWORD
Value Data: 1 to keep categories on sent mail, 0
to not include categories
Note that the categories will be included on the
sent message and the recipient will be able to
see the category (unless the recipient uses a
rule to remove categories from messages they
receive).
How many Exchange Accounts can you use in Outlook 2010?
Are you curious to know how many Exchange
accounts can you add to a single profile in
Outlook 2010?
A lot, the default is 10 in the RTM version (it
varied in the beta builds) and if you need more,
you can edit the registry to increase the number
to more than you'll ever need or be able to
manage well in Outlook (max value is 9999). You
can use a lower number to restrict the number of
Exchange accounts a user can add.
Group policy key:
HKEY_CURRENT_USER\Software\Policies\Microsoft\Exchange
Value name: MaxNumExchange
Value type: REG_DWORD
Restart Outlook to enable the new value.
Outlook 2010: Force selection of account before sending
While we're on the subject of controlling Outlook behavior through policies, I'll mention another registry key that some users might find useful.
Find More Registry Hacks
Where do I find these registry hacks? Most come from the ADM templates.
Office 2010 Administrative Template files (ADM, ADMX/ADML) and Office
Customization Tool
http://www.microsoft.com/downloads/details.aspx?FamilyID=64b837b6-0aa0-4c07-bc34-bec3990a7956
2007 Office system (SP2) Administrative Template files (ADM, ADMX, ADML) and
Office Customization Tool
http://www.microsoft.com/downloads/details.aspx?familyid=73D955C0-DA87-4BC2-BBF6-260E700519A8
Office 2003 Service Pack 3 Administrative Template (ADM), OPAs, and Explain
Text Update
http://www.microsoft.com/downloads/details.aspx?familyid=BA8BC720-EDC2-479B-B115-5ABB70B3F490
You do not need to be an administrator or use a corporate computer to use
the policy templates and you don't need to use the templates if you know the
key and values to use. If the keys do not exist in your registry, create
them.
In most cases, you will need to restart Outlook for the registry changes to
take effect.
New Exchange KB Articles
When using Autodiscover
Outlook fails to connect to an Exchange 2010 SP1
mailbox with "Unable to open your default e-mail
folders" if the user was moved cross forest
http://support.microsoft.com/kb/2387770
New Outlook KB Articles
Performance problems when
you try to access folders in a secondary mailbox
in Outlook 2010
http://support.microsoft.com/kb/2297543
Other Resources
Using Outlook 2010's
Conditional Formatting
http://blogs.msdn.com/b/mvpawardprogram/archive/2010/08/19/mvps-for-office-and-sharepoint-2010.aspx
Article on using Conditional Formatting to
replace Organizer
Office 2010 Administrative Template files (ADM,
ADMX/ADML) and Office Customization Tool
http://www.microsoft.com/downloads/details.aspx?FamilyID=64b837b6-0aa0-4c07-bc34-bec3990a7956&displaylang=en
Included is the Group Policy Administrative
Template (ADM, ADMX/ADML) and Office
Customization Tool (OPAX/OPAL) files for
Microsoft Office 2010.
Poll: Do you like Outlook 2010's handling of
default accounts?
http://www.outlookforums.com/showthread.php?69015
We have a new poll at outlook forums: Outlook
2010 has a nifty new feature - The lack of a true
default account when there are multiple accounts
delivered to different pst files in the profile.
Outlook uses the account assigned to the pst the
folder is in for new messages, not the default
account assigned in Account Settings. Some users
complain about, at least till they get used to
it. (Registration not required to vote.)
Outlook & Office 2010 Click-to-Run Headaches
http://www.slipstick.com/outlook/ol2010/click-to-run.asp
The “Click to Run” version (C2R) is virtualized
and can run side-by-side with your current
installation which makes it great for trials but
there are some limitations: Outlook 2010 C2R will
not use add-ins and external programs (including
sync software)will not see Outlook C2R; for
example, mailto’s will not use Outlook 2010
because it is not registered as nor can it be the
default email client. You can switch between
either version at any time but cannot use both at
the same time. While the limitations are annoying
for regular use, it’s workable for people who
want to try Outlook or need to support Outlook
2010 but aren’t ready to move to it for daily
use.
Should you install Office 2010 32- or 64-bit?
http://www.slipstick.com/outlook/ol2010/64bit.asp
The 32-bit version of Office 2010 is the
recommended option for most users, because it
prevents potential compatibility issues with
other 32-bit applications, specifically
third-party add-ins that are available only for
32-bit operating systems.
