Outlook 
Outlook SecureTemp Files Folder|
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To add color coding to Calendar items |
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Many people want to be able to color-code their Outlook calendars to
distinguish between business and personal appointments,
for example. Having been on the wish list for years, this feature
finally arrives in Outlook 2002.
Outlook 2002 and later | Earlier Versions | Notes | Other Tools | More Information |
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Outlook 2002 and later |
 In
response to user requests, Microsoft has added on-the-fly
color-coding to the Outlook 2002 calendar folder. In any
day/week/month view, you can apply one of 10 available colors by
right-clicking the appointment and choosing Label from the pop-up
menu, as shown to the right.
In table views, Outlook 2002 supports the same automatic formatting feature as in Outlook 98 and 2000. The Edit Labels command lets you change the text associated with each color. (You cannot change the available colors.) For example, I've changed "Must Attend" to "Deadline" on the list pictured here. More tips for using the color labels: If you use the Edit Labels feature to change the text for a label, be sure to keep a list of the original label text and the new text. You'll need the original text if you want to filter or group by the Label field. Outlook 2002 extends the automatic formatting feature to the Day/Week/Month view using the color labels. Right-click anywhere in a day/week/month view calendar, and choose Automatic Formatting. For example, you can use automatic formatting to create a rule that looks for every appointment where the subject contains "birthday" and set those appointments to use the purple Birthday color. To apply labels in bulk to existing appointment items without using automatic formatting, create a new table view and set it to group by the Label property. You can then drag items from the Label:None group to the group whose label you want to apply to those items. Remember that table views use the built-in label names and ignore the names you may have customized, so keep that list of your customizations handy. |
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Earlier Versions |
Microsoft Outlook 98 and Outlook 2000 support color-coding, but only in Table views. (Choose View | Current View | Customize Current View | Automatic Formatting.) While you can't add color coding to Outlook's Day/Week/Month view of the Calendar folder, you can create a calendar in Word that color codes your Outlook appointments and events. Get the My Outlook Calendar template. |
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Notes |
For Outlook 2002 (and later) developers, the Label property is not exposed in
the Outlook model, but you can access it via CDO.
Values can be 0 to 9. Code samples: The user's customizations of the label text are stored in the 0x36DC0102 property tag on the calendar folder itself. This is a binary property whose structure is not documented. Each calendar folder can have its own list of labels. If you group by the Label property, Outlook displays the original label names, not your customized names. There is a known incompatibility with Outlook 2000, but also a post-SP3 hotfix to resolve it. See OL2000 Cannot Locate the Recurrence Information... Error Message When You Open a Recurring Meeting, Appointment, or Event. |
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More Information |
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Updated Apr 09 2008
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