Video Tutorials

You can insert text or HTML files in messages in Outlook (any version.) Use this to insert "boilerplate text" or HTML created in an HTML editor. In Outlook 2016, you need to customize the Quick Access Toolbar or Ribbon to add the Insert File command to the ribbon - the default Attach File command on  

We often tell people to use switches but don't always explain how they are used, leaving the user to find out on their own. Even when we do explain how to use them, we often leave out two critical points: there is a space between outlook and the slash and most importantly, you need to  

New to Outlook 365: Remember Zoom Preferences. If the fonts in incoming messages are tiny (or huge), you may have a Zoom problems. I'll show you how to fix it. If you don't have an Office 365 subscription, I have a macro that will set the zoom level for you.

Newer versions of Outlook let you start in any folder in your profile. You can use this method to open Outlook with a non-default folder - this is especially handy if you want to start in a different calendar folder. In Outlook 2010 and up, choose your startup folder at the top of the File,  

A frequent equest is "How do I see who organized these meetings?" Easy: use a custom view that includes the organizer field. If you need to see the organizer for just one item in Outlook 2007 or Outlook 2010, the organizer is displayed on the appointment in Calendar view. The Organizer's name, along with the  

It's simple to open a received message to edit it or change the format of messages. You can use this method to add notes to a message or add attachments to a message. You don't need to go into edit mode to edit the subject field: simply type in the subject field of an open  

Configure and use IMAP accounts with Microsoft Outlook. Learn how to configure Sent items and Deleted items folders in Outlook 2007 and up.

By default, Outlook marks a message read a few seconds after the message is selected. This can result in messages accidentally marked as read.

You can easily change the Private flag (and many other fields) either by editing inline or dragging the item to a new group. First, if you are not using a List view, you need to change to a table view, such as By categories. You can do this from the Home tab in some Outlook  

Contact or Business Card images are displayed in the the Business Card view. Open the Contact, double click on the picture placeholder and select an image from your hard drive. For best results, crop and resize it before inserting it into Outlook. To add an image to the business card, double click on the business  

Outlook 2010 has a new Conversation view that groups messages together. Many users don't like it, fortunately its easy to disable, using one of two methods. Method 1: Right click on the row of field names and choose Conversations, Show Messages in Conversations. Method 2: Switch to the View ribbon and click on the Conversation  

Use the View Settings dialog to apply conditional formatting rules to messages in Outlook 2010 and above. In older versions, it's the Customize view dialog or Organize pane.

Enabling Compatibility mode in Windows 7 will cause problems in Outlook, including operation error messages and problems creating accounts or new data files. Tutorial shows how to check compatibility settings.

Use Conditional formatting rules to highlight messages in different colors.

How to password-protect Microsoft Outlook data files so other people can't read your email or view your calendar or contacts.