The following articles were included in our Exchange Messaging Outlook (EMO) newsletter published on February 15, 2018.
EMO is a weekly publication. To receive your own copy of EMO by email, subscribe here.
Support Exchange Messaging Outlook Sponsors
Increase Your Productivity!
ReliefJet Essentials for Outlook is a set of more than 160 tools for performing a wide range of tasks in Outlook: processing email messages, contacts, appointments, meetings, tasks and other Outlook items.
Today's Highlights:
<ul>
<li><a href="#2">Replicate GTD: Create a task after sending a message</a></li>
<li><a href="#3">Outlook’s Large Summary Cards</a></li></ul>
Calendars aren’t printing in color
People who print calendars discovered that Outlook is no longer printing colors by default. This is caused by a change in the print options in the recent update.
The default Print Option is to use gray shading. This is not new – Print using gray shading has been the default since at least Outlook 2007. But in older versions and builds, gray shading applied to header areas, not category colors. The recent update changed this behavior and category colors are not printed in color when 'print using gray shading' is enabled.
Oddly, some colors do print with gray shading enabled, including the background colors for events spanning more than one day and events marked busy will have a purple icon on the Agenda style.
To print category colors, you need to deselect Print using gray shading.
- In File, Print, select Print Options
- Select Page Setup
- Untick Print using gray shading.
- Close the dialogs and print.
You'll need to change this setting for each calendar style you use. If you delete the OutlPrnt file to fix printing problems, the calendar will be set to print in gray scale again.
More information: Print Outlook Calendars in Color
Replicate GTD: Create a task after sending a message
In a discussion about the now-discontinued Getting Things Done Outlook addin in Outlook Forums, John had this comment:
Another function of GTDOA that I will really miss is being able to simultaneously reply to an email message, create a task or appointment, and have that email reply linked to the task or appointment. There is an obvious work-around for this - 1. send my email message, 2. go to my send directory and open it, 3. press "forward" or "reply" 4. CTRL+A to "copy all" of this email 5. close out 6. start a task/appoint and paste into it. Whew that is a lot of work! I question if there is an easy way to automate this process.
If you can use a macro, you can use a macro to automate it. I have a macro that comes close at Automatically create a task when sending a message, but it doesn't add a link to the message. It adds the recipient addresses and the message body to the task, but HTML formatted messages will be copied to the task as text.
With just a few changes, we can copy the sent message body to the task body as formatted text, including the reply header, and insert a link to the original message. If you prefer to create appointments instead of tasks, use find and replace Task with Appointment.
Get the code from Replicate GTD: Create a task after sending a message
Outlook’s Large Summary Cards
A new feature was added to Outlook.com and Office 365 mailboxes a couple of years ago: The server picks up information from email confirmations for flights, hotel, and package delivery services etc and creates a calendar appointment for the event. The email confirmation displays a large summary card at the top. A very large summary card. Large enough that it blocks much of the actual email for many users.
In Outlook for Windows, the summary card pane can be minimized by clicking the V on the lower right edge of the card but the pane is not resizable on the Mac version (the pane is a pain!).
If you don’t want these types of events added to your calendar, you can disable it in Outlook on the web, in Calendar options, under Events from email. This setting doesn’t appear to affect summary cards.
New & Updated Exchange KB Articles
Can't send an email message when Full Access permission is granted to a shared mailbox in Exchange Server
https://support.microsoft.com/kb/3045224
Exchange Server guidance to protect against speculative execution side-channel vulnerabilities
https://support.microsoft.com/kb/4074871
Hybrid free/busy lookups fail between Exchange Server 2016 CU8 and O365
https://support.microsoft.com/kb/4058297
Phone number instead of contact name is displayed for an Active Directory contact in Skype for Business 2016
https://support.microsoft.com/kb/4051050
Update Rollup 19 for Exchange Server 2010 Service Pack 3
https://support.microsoft.com/kb/4035162
vNext object is not present or updated in Azure AD Connect for Office 365 dedicated/ITAR (vNext)
https://support.microsoft.com/kb/4051392
You can't access OWA or ECP after you install Exchange Server 2016 CU6
https://support.microsoft.com/kb/4036163
New & Updated Office 365 KB Articles
"The name on the security certificate is invalid or does not match the name of the site" error in Outlook in a dedicated or ITAR Office 365 environment
https://support.microsoft.com/kb/2772058/
A user’s Office 365 email address unexpectedly contains an underscore character after directory synchronization
https://support.microsoft.com/kb/2001616
A user cannot access a mailbox that's provisioned in Office 365 dedicated/ITAR (vNext)
https://support.microsoft.com/kb/4052993
Emails sent from on-premises to Exchange Online appears to be external after running HCW
https://support.microsoft.com/kb/4052493
"Your encrypted message couldn't be opened" error when external users try to open encrypted messages
https://support.microsoft.com/kb/4057302
Validation errors for a mailbox archive GUID for Office 365 dedicated/ITAR (vNext) users
https://support.microsoft.com/kb/4053483
February 6, 2018, update for Office 2016 (KB4011664)
https://support.microsoft.com/kb/4011664
February 2018 Office Update Release
https://support.microsoft.com/en-us/help/4077965
How to troubleshoot MMSSPP synchronization error messages ...
https://support.microsoft.com/kb/2590119
Scanning your Outlook configuration by using the Microsoft Support and Recovery Assistant (SaRA) for Office 365
https://support.microsoft.com/kb/4055050
Hybrid free/busy lookups fail between Exchange Server 2016 CU8 and O365
https://support.microsoft.com/kb/4058297
Mailbox not provisioned in Azure AD Connect for Office 365 dedicated/ITAR (vNext)
https://support.microsoft.com/kb/4051375
"550 5.2.3 RESOLVER.RST.RecipSizeLimit; message too large for this recipient" error when sending message in Office 365 dedicated/ITAR
https://support.microsoft.com/kb/4077753
Troubleshooting calendar and mail issues in Outlook for Office 365 Dedicated/ITAR
https://support.microsoft.com/kb/3140299
Troubleshooting Office 365 issues when signing in to Microsoft Skype for Business
https://support.microsoft.com/kb/4087361
Users receive NDR 5.2.0 when they send meeting invites in Office 365 dedicated/ITAR
https://support.microsoft.com/kb/4038474
vNext object is not present or updated in Azure AD Connect for Office 365 dedicated/ITAR (vNext)
https://support.microsoft.com/kb/4051392
New & Updated Outlook KB Articles
How to disable the background save feature in Outlook
https://support.microsoft.com/kb/319158
January 22, 2018, update for Outlook 2016 (KB4011123)
https://support.microsoft.com/kb/4011123
Only a subset of items are synchronized in shared mailboxes or public folders in Outlook 2016
https://support.microsoft.com/kb/3140747
Outlook 2016 for Mac crashes intermittently after the Cisco WebEx Productivity Tools plug-in is installed
https://support.microsoft.com/kb/4044008
Other Resources
Filter the To-Do list to show only Tasks
If you don't like that the To-Do folder shows flagged messages and would like to delete the To-Do list or set the Tasks folder to open by default, you can create a custom view that hides the flagged messages.
Outlook's Signature button doesn't work
After installing Outlook 2016's January 2018 update, some users are unable to edit signatures. Microsoft has identified the cause as having the Windows app store version installed as well as a "normal" version.
Syncing Outlook with an Android smartphone
How to sync Outlook Calendar and Contacts with an Android smartphone or tablet.
Print Outlook Calendars in Color
When printing to any printer device results in blank and white calendars, the problem may be because the Print Options are set to print in gray scale.<https://www.slipstick.com>
Replicate GTD: Create a task after sending a message
Replicate the Getting Things Done Outlook Addin function to simultaneously reply to an email message, create a task or appointment, and have that email reply linked to the task or appointment. <https://www.slipstick.com>
Search is Broken (again) (Fixed)
Instant Search fails using the All Mailbox search, returning no results. If you enable Show as Conversations, All Mailbox search works once again.<https://www.slipstick.com>
The Windows Store Outlook App
The Microsoft App Store version of Office changes a few things in Outlook. This version is available to Windows 10S users and is currently supplied as the pre-installed version many laptops.<https://www.slipstick.com>