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Set a default 'Do not Deliver before' time

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› Developer › Set a default ‘Do not Deliver before’ time

Last reviewed on February 8, 2019     8 Comments

While you can't change the default time for 'do not deliver before', you can use VBA to set the delivery time and save a few steps.
Set a later delivery time in Message Options

If you prefer to use a utility to delay delivery, utilities at listed at Tools to delay sending a message in Outlook.

In the code example at Create a deferred Birthday message for an Outlook Contact I use the contact's birthday as the new deferred to date.

In the code samples on this page, the date is calculated to be today at 8:24 AM. By changing the decimal, you can send it at other times: .25 = 6 AM, .50 = noon, .75 = 6 PM.

You can also use a specific time by entering it in this format:

SendAt = DateSerial(Year(Now), Month(Now), Day(Now)) + #8:00:00 AM#

The first two samples on this page allow you to defer only the messages you choose, by opening a new message form using the macro that sets the deferment, with the first sample opening a new message form with the deferred time. The second sample is for users who pick from the contacts folders - select a contact then run the macro to open a new message addressed to the contact.

To "defer all messages you send by up to 120 minutes", you can use a rule. If you want to delay all messages sent between specific times (such as outside of normal working hours), you can use an ItemSend macro. See "Delay Delivery of Messages Sent at Specific Times" for a sample macro.

To enter a time each time you create a message using the macro, replace the SendAt = line with the following line. This will open a dialog for you to type the delivery time. Cancelling the dialog will open a message form without deferring delivery.

SendAt = InputBox("Enter a time or click Cancel if you don't want to defer this message. ", "Send this message at", Now())

Add the macro to Outlook's VB Editor then customize the ribbon or toolbar, assigning the macro to a button. When you want to send a deferred message, use the 'Deferred' button you created.

Defer message macro

Public Sub SendDeferredMessage()
Dim objMsg As MailItem
Dim SendAt

Set objMsg = Application.CreateItem(olMailItem)

'send at 8:24 AM. .25 = 6 AM, .50 = noon
SendAt = DateSerial(Year(Now), Month(Now), Day(Now)) + 0.35

  objMsg.DeferredDeliveryTime = SendAt

  'displays the message form
  objMsg.Display
  
  Set objMsg = Nothing

End Sub

Address message to selected contact and defer

Public Sub SendDeferredMessagetoContact()

Dim SendAt
If TypeName(ActiveExplorer.Selection.Item(1)) = "ContactItem" Then
 Set oContact = ActiveExplorer.Selection.Item(1)
 
'send at 8:24 AM. .25 = 6 AM, .50 = noon
SendAt = DateSerial(Year(Now), Month(Now), Day(Now)) + 0.35


Dim objMsg As MailItem
Set objMsg = Application.CreateItem(olMailItem)

  objMsg.To = oContact.Email1Address
  objMsg.DeferredDeliveryTime = SendAt

  'displays the message form
  objMsg.Display
  
  Set objMsg = Nothing

Else
MsgBox "Sorry, you need to select a contact"
End If

End Sub

Use a utility

If you prefer not to use a macro, there are a number of utilities available that you can use for delaying or scheduling messages.

They are listed at To delay sending a message in Outlook

Set a default 'Do not Deliver before' time was last modified: February 8th, 2019 by Diane Poremsky
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About Diane Poremsky

A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Comments

  1. Trevor Anderson says

    February 8, 2019 at 4:53 pm

    THEN WHAT!!!! SO frustrating. The VBA runs but then nothing happens. You press send and it just sends right away. Not complete!

    Reply
    • Diane Poremsky says

      February 8, 2019 at 9:43 pm

      What are you using for SendAt = DateSerial(Year(Now), Month(Now), Day(Now)) + 0.35 ? This 8:24 AM.

      Reply
  2. Victor says

    January 24, 2019 at 12:43 pm

    In fact you can change the default time for 'do not deliver before' using an add-in named
    SetDeliveryTime

    Reply
  3. Fred says

    June 15, 2018 at 6:49 am

    I use a macro in Excel to send messages using CDO to several e-mailaddresses.(Microsoft CDO for Windows 2000 Library). Is there a way to send delayed messages using CDO. (for ex. Sunday 04:00 AM)

    Reply
    • Diane Poremsky says

      June 15, 2018 at 10:05 am

      oh gosh, its been forever since I used CDO. :(

      I see these in message properties when i set a delay (time is set in UTC) - i don't recall if cdo supports delay or how to refer to it and hoped this would give me a clue (such as a potential mail header field name)
      Tag: 0x000F0040
      Type: PT_SYSTIME
      Property Name: PR_DEFERRED_DELIVERY_TIME
      Other Names: PidTagDeferredDeliveryTime, ptagDeferredDeliveryTime
      DASL: http://schemas.microsoft.com/mapi/proptag/0x000F0040

      Tag: 0x3FEF0040
      Type: PT_SYSTIME
      Property Name: PR_DEFERRED_SEND_TIME
      Other Names: PidTagDeferredSendTime, ptagDeferredSendTime
      DASL: http://schemas.microsoft.com/mapi/proptag/0x3FEF0040

      Reply
  4. Andrew Marsh says

    July 15, 2015 at 9:24 pm

    Thanks, I will give that a try.

    Reply
  5. Andrew Marsh says

    July 15, 2015 at 5:01 pm

    Is there a way to have a VB script which will allow you to set a "Do Not Deliver Before" to all emails which are in the outbox similar to the defer message macro above. I can send up to 300 emails to our staff through mail merger (using word) and at this stage setting the date to send manually takes forever. I found a nifty VB script to attach documents this way and hoping to find a similar solution for delaying the send. Are you able to assist or point me in the right direction? Thanks in advance

    Reply
    • Diane Poremsky says

      July 15, 2015 at 9:20 pm

      The item send macro here should be able to add a defer date - https://www.slipstick.com/developer/code-samples/mark-mail-merge-messages-as-urgent/

      Try this in the itemsend macro on this page - it will delay the message about 5 minutes from the sending time. If you need to send at a specific time, use the format in the original code.
      With Item
      SendAt = Now + 0.0035
      .DeferredDeliveryTime = SendAt
      End With

      Reply

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