There are many techniques for keeping your Outlook information on two different machines. However, Microsoft has not released a synchronization utility for Outlook. Their solution is to use an Outlook.com, Office 365 or an on-prem Exchange mailbox.
The methods on this page or sync utilities are not necessary if you have an Exchange account (including Outlook.com) as it syncs messages, calendar and contacts between Outlook and online. Phones and tablets will sync with the server.
For simple "syncing" of email, choose an IMAP email account if your email provider supports it. If you use a POP3 account, leave mail on the server until the other computer has downloaded the messages and BCC yourself on sent messages. You can send appointments and contacts to yourself as needed, or use one of the methods below to copy non-mail items to your other computers.
To copy calendar and contacts or archived mail to a second computer, copy the PST data file between your computers. You can do it the old-fashioned way, using a "sneaker net" and transfer the pst on a USB drive, or access the other computer over your local network and copy the PST. If you use an online service, such as Dropbox, OneDrive etc, to transfer the PST file, you should copy the PST to a folder outside of the sync service. The PST can't sync while Outlook has it open but the service will keep trying, often creating a lot of small files which waste your storage space. This can corrupt the PST.
If you want an automated method, you'll need to use one of the tools listed below.
For tools you can use to sync between Exchange Public folders and mailboxes, see Synchronizing Exchange Mailboxes and Public Folders.
Synchronizing Outlook using Web Services has information on using Internet services to sync two copies of Outlook.
Tools in the Spotlight
Automatically sync Office 365 shared calendars from Outlook to business smartphones. CiraSync is a secure, Azure-based SaaS platform that is centrally managed, requires no software to install, no user training, and can scale to thousands of business smartphones. Try the always free Personal Edition, or a free 30-day, 100-user trial for the Enterprise Edition (no credit card/contract needed). | |
Do you need a solution to sync Outlook and Gmail Calendar and Contacts when Gmail ends ActiveSync? CompanionLink keeps Microsoft Outlook and your Google account synchronized. Make changes in Outlook and those will update your Google account. And vice versa. Set the auto-sync feature to automate the entire process. CompanionLink works with any Google, Gmail, or Google Apps account. | |
CompanionLink synchronizes Outlook data with phones and other supported desktop applications and web-based services (like Google). Companionlink supports all versions of Outlook, including Outlook 2013 32-bit and 64-bit, and Windows 10. Version 9 | |
Employees can amplify the value of 170+ CRMs (Salesforce, Hubspot, Mailchimp, etc.) by accessing current and updated CRM contacts (customers, prospects, vendors) on business smartphones. CiraSync is a secure, Azure-based SaaS platform that is centrally managed, requires no software to install, minimal user training, and can scale to thousands of business smartphones. Try the always free Personal Edition, or a free 30-day, 100-user trial for the Enterprise Edition (no credit card/contract needed). | |
Automatically sync Office 365 Global Address Lists from Outlook to business smartphones in minutes. Always synced. Anytime. Anywhere. CiraSync is a secure, Azure-based SaaS platform. Centrally managed, requires no software to install, no user training, and can scale to thousands of business smartphones. Try the always free Personal Edition or a free 30-day, 100-user trial for the Enterprise Edition (no credit card/contract needed). | |
Automatically sync Public Folders calendars (and contacts) from Outlook to business smartphones. CiraSync is a secure, Azure-based SaaS platform that is centrally managed, requires no software to install, minimal no user training, and can scale to thousands of business smartphones. Try the always free Personal Edition, or a free 30-day, 100-user trial for the Enterprise Edition (no credit card/contract needed). | |
Automatically sync Office 365 Public Folders contacts and calendars from Outlook to business smartphones. CiraSync is a secure, Azure-based SaaS platform that is centrally managed, requires no software to install, no user training, and can scale to thousands of business smartphones. Try the always free Personal Edition, or a free 30-day, 100-user trial for the Enterprise Edition (no credit card/contract needed). |
Tools
Sync ACT! Contacts, Calendar, Tasks with ALL devices that sync with Outlook or Exchange. Integrate Exchange-Stored Sent and received Emails with ACT!Compatible with Outlook, Exchange, Office 365, Google, iCloud and any other cloud service that supports Exchange. | |
File synchronization software designed to sync Windows. Sync Outlook Email, Calendar and Contacts without a server. Event-based, scheduled or manual PC sync. Instant and automatic File Backup helps to keep your files safe and always up to date. Use USB drive or memory cards to share and synchronize Microsoft Outlook between two or more computers. Use Plug2Sync to mirror your file folders. If you want to sync documents on your PC at work and laptop at home, Plug2Sync is the best solution. | |
Synchronizing Outlook between sources made easy with Sync2 Cloud, powerful Microsoft Outlook synchronization software. Sync Outlook Calendars, Contacts and Tasks with Google (Android), iCloud (iPhone) and Microsoft Exchange (Office 365). Share Outlook Calendar with others without Exchange server. Choose one-way or two-way synchronization. Your data will be automatically synchronized. Share synchronization permission with different users. Sync2 Cloud 2.11 has new sync sources: Yahoo, Zoho, other with Caldav protocol | |
Sync Outlook using Sync2 for Microsoft Outlook without a server. Sync Microsoft Outlook with Google Calendar, and Android phone. Synchronize Microsoft Outlook between multiple PCs using an external USB device, shared network folder of FTP. Share Outlook Calendar with Google Calendars. Sync Outlook Calendar, Contacts and Tasks folders. Includes improved product installation process and first start user experience. The update comes with improved performance of the software. Try the new Sync2 2.86 version now. | |
Share and synchronize Microsoft Outlook Personal Folders on multiple PCs without a server. Sync2PST is a PC application that allows you to synchronize Microsoft Outlook PST files. Synchronizing automatically or manually any of your Outlook folders between two or more computers. Sync Outlook .pst data file using USB device or shared network folder and shared PST file. Automatic background synchronization, even if Outlook is not running. One or Two-way PST file synchronization. | |
Use AkrutoSync to synchronize your Outlook Contacts, Calendar, Tasks and Notes directly with any Android, iOS (iPhone or iPad) or Windows Phone devices. AkrutoSync runs on your computer, not in the cloud. The program works with the phone's built-in apps, so there are no additional apps to install on the phone. After the initial set-up, the program syncs automatically. It works over Wi-Fi or the Internet. Akruto syncs Outlook with unlimited number of phones and tablets even if they are different brands and operating systems. Synchronization history feature lets you restore data if you change or delete something inadvertently. | |
Automatically share Microsoft Outlook folders on multiple PCs in an easy way. Share all types of folders (calendars, contacts, emails, journals, notes and tasks). Just add email addresses which should receive the folder and you are all set-up. No extra work is required. | |
Software to sync Outlook Calendar appointments with Google Calendar events. Allows you to sync one-way with either Outlook or Google as master as well as 2way sync by last changed appointments/events. Option to schedule a sync at regular intervals. | |
Use CB Exchange Server Sync to synchronize multiple Exchange / Outlook accounts, including emails, tasks, contacts, calendars, folders and more. All of that across multiple Exchange servers, accounts and domains, and within different Exchange / Outlook versions. One or bi-directional, fully customizable. Exchange data are synced to server, not in the client or device. Available in the cloud, on-premises or as a hybrid solution. All synchronized data can be visualized on any client interface, for instance, Thunderbird, Mail OS X, Outlook, Outlook for mobile. 30-days Free Trial available. | |
Automatically sync Office 365 Global Address Lists, shared calendars, and Public Folder contacts and calendars, and CRM contacts from Outlook to business smartphones. CiraSync is a secure, Azure-based SaaS platform that is centrally managed, requires no installation, minimal user training, and can scale to thousands of business smartphones. Try the always fee Personal Edition, or a 30-day, 100-user trial for the Enterprise Edition (no credit card/contract needed). | |
CloudsPlus is your no software solution for synchronizing Microsoft Exchange and Salesforce data. Supports all versions of Outlook including Outlook 2010 64 bit, iPad, Mac Outlook 2011 and any device that can connect to Microsoft. Exchange. Synchronize, contacts, calendar, tasks, and log email plus more... | |
CodeTwo FolderSync Addin is an Outlook add-in that enables synchronization of folders. The synchronization of data will always take place between selected folders and the user can choose several pairs of folders that need synchronizing. Freeware. | |
CodeTwo Outlook Sync allows you to synchronize Outlook between two PCs. Use it to share all Outlook items with your assistant, workmate, secretary or partner. You can also use it to backup Outlook files to another computer. It enables syncing calendars, contacts, tasks, email, documents and many more in a local network. The program is amazingly easy to install and configure. Freeware. | |
CodeTwo Sync for iCloud syncs Outlook folders with iCloud folders automatically synchronizes Outlook contacts, calendars and tasks with the iCloud data file in Outlook. CodeTwo Sync for iCloud will let you keep the iCloud and Outlook folders in sync, so you don't need to move or copy contacts and appointments between the default Outlook folders and iCloud folders. (Now Free) | |
CompanionLink for Mac keeps Outlook for Mac contacts, calendars, tasks, and categories synchronized with either a Google account, smartphone, or tablet. You can choose your destination in the Settings menu of the software. Two-way direct sync. | |
Company Contacts addin gives you access to a powerful shared address book as a replacement for the Microsoft Exchange 'Global Address List'. Company Contacts makes it possible to create additional address books by just saving Outlook contact items and/or vCard files (.vcf) to a sub folder (the name of each folder is the address book name) in a specified file share. Company Contacts lets you automatically import the global address list to a sub folder of your personal Outlook contacts, making them available on iPhone or Android mobile device. | |
Contacts Sync - Synchronize Outlook Contacts with Gmail - Freeware and Pro version. 2way contacts sync, sync Outlook Categories, pictures, notes, sync by last changed contact, skip Outlook Category, sync Outlook Contacts to 2 Gmail accounts, Preview Sync with option to download entire Outlook/Gmail contact list as single CSV file and more. | |
Easy2Sync for Outlook keeps your personal store in sync on multiple computers. Try the free version which only synchronizes the inbox and outbox, the Home-Edition to sync all email folders, or the Business-Edition which synchronizes all folder types. Improved support for Business use: Simpler user interface, improved Exchange synchronization. Supports Outlook 2010 (32 and 64 bit) and portable USB installations for the sync of e-mails, contacts and calendars. Version 4. | |
EVO Collaborator for Outlook is a CardDAV and CalDAV add-in supporting 32 and 64 bit Outlook 2007 to 2013. Sync Outlook address books with CardDAV servers and calendars and tasks with CalDAV servers. Works with SabreDAV based WebDAV servers, iCloud and Yahoo and AOL (in read only mode). Map Outlooks default address book, calendar or task within a CardDAV/CalDAV profile. | |
ExMixedFolders is a system service for Exchange Server as of version 2007 SP1 which can synchronize folders within the Exchange server structure or it can synchronize folders of other Exchange servers. The service can be installed remotely, for example on Hosted Exchange servers or it can be installed directly on the Exchange server. The user does not have any point of contact with the service. | |
EZOutlookSync will keep 2 or more copies of MS Outlook always up-to-date. EZOutlookSync will transfer only changed data, making synchronizations real quick and unobtrusive. Works on Outlook 2000/2002/2003. | |
GeneralSync can sync between any number of Android devices and PCs with Thunderbird and/or Outlook. In contrast to other options it does not require a designated computer to be powered on at all times and works without uploading your data to any cloud. The synchronization is instead performed directly between the devices that are connected to each other at a given time (decentral, peer-to-peer). That way, it can be used in small offices or at home, without setting up or administering any kind of server. Currently, GeneralSync is available for free during a public beta phase. | |
GO Contact Sync Mod synchronizes your Microsoft Outlook contacts with your Google Mail address book, including pictures, categories and notes. Since version 3.5.6 it also syncs your Outlook Notes on demand to Google Drive. Since version 3.7.0 it also syncs your Outlook Calendar Appointments on demand to Google Calendar. This Mod fork adds many enhancements and bug fixes to the obviously dead project 'Go Contact Sync'. | |
gSyncit is an Outlook add-in that allows for two-way synchronization between Outlook calendars, contacts, notes, and tasks with your Google, iCloud, AOL, Fruxx, Yahoo, Memotoo and many other "DAV" enabled services. Also includes support for syncing attachments for calendar events. Works with Microsoft Outlook 2007, 2010, 2013, 2016, 2019, 2021 or Office 365 (Desktop Client) on Windows 7 and newer. | |
This outlook add-in syncs your Outlook appointments from work to your private calendar on outlook.com, so you can get reminders on your smartphone. If you use outlook at work, but cannot sync your appointment with your smartphone (e.g. because your company is not allowing your phone to sync with the companies exchange server), Lumis Calendar Sync syncs the subject and meeting room from your appointments (no participants, no content) - just enough to provide you with reminders, and only in one direction (from your default calendar to your private calendar). | |
Backup and synchronize your personal data (contacts, calendar, files, bookmarks, etc.)with your phone, tablet and computer | |
messageconcept PeopleSync acts as a directory connector for mobile devices. The software synchronizes the company's address lists automatically with your smartphones, tablets and applications. PeopleSync works with enterprise sources, such as Office 365, Exchange Server, SharePoint, databases and various CRM systems. On client side all LDAP and CardDAV clients are supported. Therefore the address books can be accessed and synchronized on iPhone, iPad, Android, Windows Phone, BlackBerry and even office phones. | |
Outlook CalDav Synchronizer is a free Outlook Plugin, which synchronizes events, tasks and contacts between Outlook and Google, SOGo, Nextcloud or any other CalDAV or CardDAV server. Supported Outlook versions are Office 365, 2019, 2016, 2013, 2010 and 2007. | |
Outlook Google Calendar Sync is completely free and syncs between any Outlook calendar and a Google calendar of your choice - either in a single direction or two-way. Attendees, reminders, free/busy attributes are all synced, events can be merged with existing if necessary, and even words in calendar subject's can be obfuscated if you have security concerns. Syncs can be configured on an automatic schedule, or simply upon request. It does not need to be installed (can just be unzipped) and works behind web proxies. Supports Outlook 2003 right through to Outlook 2016 64-bit! | |
Outlook4Gmail is a free Outlook add-in providing easy contacts synchronization of your Outlook and Gmail accounts and address books.This add-in uses these Outlook and Gmail contact details: Name, Company, Phones, Emails, Addresses, Dates, Persons, Notes, etc. You define the direction of synchronization/update: you can sync or update either the Outlook or the Gmail address book (one-way synchronization) or choose to update both accounts simultaneously (two-way synchronization). Paid version syncs Gmail calendar too. | |
Priasoft has created the first, and currently only toolset for synchronizing Public Folders between an on-premises deployment of Public Folders and Office365. This same solution is also able to support cross-forest synchronization between one or more on-premises environments, or between multiple on-premises deployments and Office365. | |
Synchronizes data between Outlook PST files (for example: PC workstation to notebook) and in addition "Personal Folders" of Exchange with PST files in both directions. All folders or selected folders can be synchronized. Supports an "escalation inquiry" by reciprocally changed entries and against the unintentional deletion of data. Supports Outlook 97 through Outlook 2003. | |
Copies items between Outlook folders. Can be used to synchronize folders between PST files on two different machines, copy calendar entries to a public folder, or back up data to another PST file. (Version 1.6) | |
SimpleSYN provides synchronization of Outlook data on several computers automatically and in real-time. The data synchronization is carried out via network or, in the business version, optionally over the Internet. All e-mails, notes, tasks, appointments, contacts are updated and immediately available on all computers. SimpleSYN is flexible in its setup with the direction and mode of the synchronization (new, changed and deleted items) set individually for each Outlook folder. SimpleSYN Business version can run as a Windows service. Compatible with Windows 10 and Outlook 2016, 2013 (32-/64-Bit) and Outlook 2007. Uses the .NET Framework 4.5. Free trial available. | |
SimpleSYN Mobile is the synchronization solution for synchronizing Outlook data with your iPhone, iPad or Android device. Emails, appointments, contacts, notes and tasks are always up-to-date on all devices. Your Outlook data always remains local on your devices and is not stored in the cloud. On your smartphone you do not need an additional app and you can use the built-in apps. SimpleSYN Mobile syncs on the local network (WLAN) or on the way via the internet. Free 30 days trial available | |
SynchPst for Outlook synchronizes data between personal folders. Choose either single or multiple folders, with or without subfolders, and synchronize them quickly and efficiently. | |
SYNCING.NET for Outlook is a full featured solution for synchronization of Microsoft Outlook data between multiple computers. All data is transmitted directly between the computers via LAN/WLAN and/or the internet (peer-to-peer). Once selected, the Outlook data is synchronized completely automatically. Users don't need to do anything more and can work with Outlook as usual. Any changes to Outlook items are transferred immediately to all members of the sync network. | |
Syncsi for Outlook allows synchronizing, share or backup Outlook data in an easy way. Use portable storage devices (USB flash drives, memory cards, external hard disks) to transfer Outlook data. | |
Automatically synchronize your Outlook calendar and contacts with Google or iCloud. Access Outlook calendar and contacts on your Android phone or iPhone/iPad. |
In order to meet the demand of today's education, e-learning is considered most suitable because of the advanced features it resembles and the real-time experience it offers. An educational mobile app can never be outdated now; but at the same time, it must be built with the latest features assembled in it.
OK I read the post more carefully and it seems that 365 only offers sync of contacts (and everything else besides email) if you use the MS-hosted exchange mail service, which for a small non-profit is not a financial proposition that makes any sense.
It seems bizarre that there is no readily available tool that can do this job and cover mailing lists as well. We just need for the priest and church secretary to be able to mail the same groups of people without having to manually transfer contact lists on an ad hoc basis (which doesn't seem to work that well either for mailing lists ? )
I feel you kinda glossed over the "Their solution is to use an Outlook.com, Office 365 or[...]" part ?
I have been attempting to sync contacts using a Google account as the web intermediary, with a SourceForge utility called Go Contact Sync Mod which works fine... for contacts. For Mailing lists, not so much. Google's 'groups' (or labels) are apparently the equivalent of mailing lists, but they don't seem to sync to the Outlook contacts (well, they appear as what looks like custom categories) and the mailing lists on my Outlook PC don't show up in Google at all.
So how is the Microsoft 365 syncing of contacts achieved? The two PCs I need to sync are both using 365 installed under the same "Personal" account, so if it can be done this would surely fit the test case bill, yes? I've looked, but haven't been able to find any indication of a way to do it though...
How to move a pop account to the pst ?
thanks before
POP accounts should already be in the pst. To change which pst it uses, open File, Account Settings, open the account settings dialog. Select the account and click Change Folder to choose a different folder.
Hello..
i wanna ask you about this transfer data outlook.
i have an old laptop and this laptop was installed by outlook 2013 and now, i want to transfer data from my old laptop to my new laptop, my new laptop is installed by outlook 365 version.
how the step can i apply to my laptop ? so i can transferring my outlook data.
thanks before, any help would be nice :)
What type of email account do you use? How you'll transfer the data depends on the type of email account. With Outlook.com/Exchange, you don't need to do anything but add the mailbox to the new computer. If a pop account, you move the pst. IMAP email doesn't need transferred, but if you have calendar & contacts in a folder labeled this computer only, you need to export them t csv and import into the new computer.
Sync2 by 4team is by far the WORST product and worst support. they force you to purchase the annual license, should you decided to format the hard disk in case of a crash. they claim that as long as you keep the downloaded file and product key, that the product will work, but thats nonsense. support wont even reply to your questions claiming that you are no longer a valid member, until you have paid for the upgrade. a simple search on their reputation and reviews on google shows tons of complains and terrible reviews!
Hi Diane,
You certainly are very knowledgeable in MS Outlook and I wanted your recommendation on the issue I am having.
I have 2 exchange accounts and would like to be able to automatically sync the 2 calendars. I am currently using CodeTwo FolderSync Addin but this requires a manual syncing. I was wondering if there was a similar tool which could automate this.
Please advise.
Ashu
>> I have 2 exchange accounts and would like to be able to automatically sync the 2 calendars.
Between the two accounts? (since they already sync online).
AFAIK< any of the sync utilities in the spotlight and many of the others support auto sync - unlike FolderSync, they aren't free.
This page answers many questions, thanks Diane. I purchased Akrutosync over 2 years ago after getting frustrated not being able to sync my Outlook Calendar, tasks & contacts with my Android phone. It's worked flawlessly since day 1.
I recently realised (whilst trying to share Outlook 2016 calendars with a colleague in my office) that I can also setup another PC's Office 2016 over LAN (as a 'device') with the Akrutosync mail account and I now have my phone and work PC (which has the paid app running on it) syncing, whilst being able to share my calendar with my work colleague.
2-in-1 application! I just thought this info might be useful for some of your readers. :-)