Suppose you need to process reports at the end of each month and need data from your co-workers to complete the reports. They always seem to forget, so you need to send them a reminder. How do you automate the process, so they get the reminder automatically?
See Using Microsoft Outlook to Schedule Report Transmissions for a method that uses custom forms. Note that tighter security in Outlook may prevent this from working as expected.
See Delay Sending a Message to delay the sending of a message.
In addition to scheduling recurring messages, the tools on this page can be used to schedule messages to be sent later.
Using Appointment Forms | Tools | More Information
Using Appointment Forms
You can open a prepared email template by creating an online meeting. Unlike the utilities listed in the Tools section, need to press Send to actually send it. It is more "in your face" than a reminder, for those messages you need to schedule but want to edit before sending.
- Create a message and save it as an email template (*.oft)
- Open an meeting invitation (or click the invite button on an appointment) and enter your email address in the To field.
- Add a check to the Online meeting option.
- Select Using Windows Media Services
- Enter the file location of the template in the Event address field Add a check to the field to Automatically start Windows Media with the reminder Save and close.
When the reminder triggers, a dialog will open, asking if it can open the template. Once opened, press Send.
(Not supported in Outlook 2007 and 2010.)
Tools in the Spotlight
One of the utilities in the MAPILab Toolbox, Email Scheduler allows you to chedule messages to be sent at specific date/times or intervals by setting up a task for each message. MAPILab Toolbox is a set of 18 different add-ins for Outlook. | |
Sperry Software's Schedule Recurring Email Add-In for Outlook is being released out of beta. The tool sends emails to people on a daily, weekly, or monthly basis. This new version has support for sending from a different "From" account, support for sending future emails on random scheduled dates, and has a simple backup/restore capability for moving the schedules between computers. It also has support for Outlook 2010, both 32-bit and 64-bit. |
Tools
LBE Email Scheduler allows you to set up multiple mailing projects, each of which can be sent as a one-off or sent automatically at a schedule you decide. Emails can be personalized by including the recipient's name, making them ideal for customer mailshots. You can send either in plain text or use HTML and attach files. | |
SendLater is a convenient e-mail scheduler allowing you to handle your e-mail correspondence in a timely manner even if you are away from your computer. Prepare all your email notifications and reminders, greetings in advance and schedule recurrence their delivery. As long as your computer is online, your important business or personal messages will be sent automatically even Microsoft Outlook is closed. Version 2.30. |
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Last reviewed on Sep 12, 2011
I made a web application that gives you full control over recurring email messages. You can send to yourself, or large groups of other people, and there are options to allow all of the recipients to edit the message for a form of email collaboration. It is a great tool! It is free and doesn’t require a login/setup process, just a valid email address to confirm your recurring emails.
My service is called SendRecurring and it is at http://www.sendrecurring.com (just cliick my name on these comments). I would love to hear more feedback from users so try it out.