Exchange Messaging Outlook Volume 14, Number 16

Cached mode and OAB updates

A question this week was about new mailboxes and the Offline Address Book (OAB):

"We use Exchange 2003 and have a new user setup on the Exchange Server in Active Directory. She is able to send and receive emails fine. We have one person who can see her GAL entry but when the rest of the people in the office can't see her name in the GAL. If you start typing in her name it will bring up her complete email address, but we'd like it to show up in the Address list. Any suggestions would be greatly appreciated. "

If you are using Outlook in Cached mode, then the users will need to wait until the next OAB generation and download, which should happen nightly. If the new user was added more than a day ago, then you might have an issue with your OAB.

The person who can see her in the GAL is probably not using cached mode.

To verify that she is in the GAL, create a new profile that does not use cached mode and click the Address book icon, then look for her in the GAL.

The reason everyone sees her address when typing in the To field is because it was added to their nickname cache the first time they replied to a message from her.

Maximum Exchange Mailbox Size?

An administrator recently posed this question: "What are the maximum mailbox sizes that Exchange 2007 supports? I haven't been able to find this information. We're looking to move to Exchange and a couple of the mailboxes are over 20GB."

The mailbox size limit is whatever you set for the quota. How large the quota can be depends on the version of Exchange you use and how many mailboxes you have in each database. Yes, Exchange will handle the 20 GB mailboxes quite well.

Exchange 2007 Standard Edition has a default database size of 50 GB for the RTM version and 250 GB for SP1, with a limit of 5 storage groups and 5 databases per server, while Exchange 2007 Enterprise Edition supports up to 50 storage groups and 50 databases. While either version can support up to 16 TB database, if you use local continuous replication it's recommended you keep the databases under 200GB. Without LCR, the recommendation is 100 GB. (You'll need to edit the registry to increase the default database size in the standard edition.)

Exchange Server 2007 Editions and Client Access Licenses
http://www.microsoft.com/exchange/2007/evaluation/editions.mspx

For more information on planning and deploying Exchange 2007, see
Microsoft Exchange Server 2007
http://technet.microsoft.com/en-us/library/bb124558.aspx 

Outlook 2010 Message Size Limit Warning

While we're on the topic of sizes, a new feature is Outlook 2010 is a warning when a message is larger than the SMTP allows. This warning dialog comes up as soon as the message grows too large, so users won't be surprised by an NDR after the message is sent.

Read complete article...

Outlook Quick Tip: You've got mail

This question comes up every now and again, and no, it's not AOL doing it.

"Whenever I receive an email, a mail voice declares "You've got mail"."

Outlook doesn't do this. You have a Toshiba computer and it’s the Toshiba Speech application. Either reconfigure it or remove it from your computer.